AUTOMATIC REPORTING TECHNIQUES AND EQUIPMENT STUDY

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79B00873A002000010031-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 28, 2016
• Document Release Date: August 30, 2012
• Sequence Number: 31
• Publication Date: January 4, 1967
• Content Type: REPORT

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4 January 1967
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DEVELOPMENT OBJECTIVES
2 'NTRODUCTION.
This document presents the objectives of a Government sponsored
program to study. the NPIC reporting processYand graphic arts composition,/
and recommend techniques and equipment to assist in the composing, editing,
production, and dissemination of reports and graphics.
2. BACKGR3UND.
At NPIC photographic interpretation reports and other intelligende
reports and graphics are prepared and published within rigid deadlines
Many of the problems
associated with the creation of these publications and graphics (deadlines,
editing, format, illustrations, etc.) are similar to those encountered by
newspaper and magazine publishers. Other problems are unique to the
intelligence field. The photo interpreter is not trained in journalism and
his contribution to the report may require considerable editing.
2.1. Types of Reports. There are approximately 30 different /reports
that are published periodically at NPIC. It is not the intent of this document
to describe each report in detail. In fact, one of the objectives of this
? .5-i-exy
. :deveIopmeniLmill be to become familiar with the content, format, and editing
procedures for these reports. A study was recently completed on the functions
of the NPIC divisions. Portions of the results of this study are applicable
to report production- and will be made available to the successful bidder.
4.
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In addition, the successful contractor will be free to consort with NPIC
personnel to obtain pertinent inforIrr,tion. There are a wide variety of
reports, but generally those produced at NPIC fall into three classes:
immediate, detailed and summary.
2.1.1. Immediate Reports. The immediate immediate report is written
within twenty four hours after the receipt of photography. The
interpreter scans the photography for significant changes in previously
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reported areas orAnew areas containing information of an intelligence
value. This information is written on forms, approved, edited', typed
on punch cards, and then compiled and printed by a computer. Print
out is in all capital letters, double spaced, and with no line
justi-
fication. Words are not hyphenated. The report is then proofread,
errors corrected and,tre-printed.
2.1.2. Detailed Reports. The detailed report allows the interpreter
to interpret a selected area or areas in more detail, to prepare
sketches and annotated photographs and to obtain as much information
from the photography as possible with the aid of collateral information
on the area. These reports are much more time consuming in terms of
man-power expenditrues per published page. -However, type, style, and
size can be varied, graphics are more detailed and more numerous, and
lines are justified. Included in this category are also technical
reports on evaluation of photography, quality of Color film, etc..,
2.1.3. Summary Reports. The summary report compiles information
of a ceVain type or category that has been previously reported (in
immediate or detailed reports) during _a specified period (for example,
a six month summary of airfields photographed from January thru June
1965). These reports take the format of detailed reports. or immediate reports.
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2.1.4. Report Size. The number of copies of a particular report
is usually small, seldom exceeding(more?than200,copIes- Reports vary
in size from 8 X 10 1/2 to 16 X 25 inches and contain from one to 700
pages. Most reports are of the 8 X 10 1/2 size and average about 40
pages.
2.2. Types of Graphics. Graphics fall into four basic categories:
briefing boards; illustrations included in reports; slides, viewgraphs or
other projected graphics; and miscellaneous graphics used for bulletin
boards, employee handouts, etc.
2..2.1: Briefing oards. Briefing boards are usually from 22' X
12\.
30" to 30" X 44". Type Style is usually Futura Semi-Bo from 18 to
. u 1
2) 60 point size. These graphics are often annotated photographic en-
e
largements. Annotations include north arrows, arrows, uttering, etc.
Other briefing boards include line drawings, program outlines, bar
charts, and many other forms of professional art work.
2.2.2. Report Illustrations. Illustrations used in reports
include annotated photographs, line drawings, perspective drawings, etc.
Occasionally a briefing board is reduced and inserted as an illustration
in a report. Often these drawings are true works of art, and are time
consuming to produce because of their accuracy and completeness.
2.2.3. Slides and Viewgraphs. Viewgraphs are 10 1/4" high by
....,..
14 3/)." in the horizontal dimension. Type ,Style is Alternate Gothic
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No. 1 with size varying from 14 to 30 point
. Teleprompter slides are
prepared on a 7 7/16" X 9 7/8" wide area and then reduced to approximately
..e..----
,one-third the size. Ehe size of the go-las-E.-mount is 3 1/4"high by 4" wide.
SECRET
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Style is Alternate Gothic No. 1 and size used on the unreduced format
is from 14 to 30 point.
2.2.4. Miscellaneous Graphics. Other graphics include safety
posters, bulletin board announcements? employee handouts, etc. Their
composition is extremely varied but their importance is limited in
relation to other described graphics.
2.3. Communications. One of the more time consuming facets of report
publicatio4 involves communications, or the transmittal of each report or
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portion of a report from author to editor,t,from one approving source to
another., Qften corrections prescribed by one authority require concurrence
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from ant authority having previously edited or approved the manuscript.
Therefore, one of the prime considerations in this development should-be
the capability of the system to rapidly transmit..page-or?g-raph-i-e---form-at
information from one physical location in a building to another.
. 3. CONCEPT.
The Contractor will study the reporting cycle including the writing,
editing, approving, graphics preparation, and production of all intelligence
reports produced at NPIC. He will suggest techniques and equipment to produce
these reports faster and with higher quality composition. Consideration
should be given to future production requirements. A-system hasbeen-conceived-
to-accomplj:sh-the-objectives-of-speed-and_quality.--An-outline-of-this-system--
d:s-presented-herein.to-establish-a-reference-point for-further?discussion?
-_The-Contractor-will-be 'free:to-suggest improvementor.alternates to-this
,syStem-:---The-listed-eomponents-and-theirrief-descriptions-are-not be-con--
-strued-as-specifications_for-equipment.--In tact?one-of-the-requirements-of-
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Every consideration will be given to the use of equipment that is commercially
available or quickly developable to permit the implementation of this system
in the near future. The system will allow for the rapid initial production,
approval, editing, and entry of intelligence information into a computerized
information system. It will compile and rapidly photo-compose the information
to produce a high quality format presentable to the production services. In
additioni, it will allow for the printing and production of the information
into a professional looking report reflecting the importance of the information
contained therein and the professional talents used to create it.
3.1. Message Composition. A means must be formed to assist the analyst
in composing short intelligence messages rapidly and clearly. If a keyboard
is used to compose messages, then the analyst must have a vislAa feedback
of the composition.
3.2. Message Approval and Editing The message must be transmitted to
the various approving points and to the editor. Approving and editing personnel
must be able to correct or alter the composition. Initially, only intra-
building communication need be accomplished with maximum distances between
stations being 700 feet. Provisions will be made to permit future inter-
building communication.
3.3. Graphics Composition. There are techniques and equipment available
today to automatically cpmpose (on a CRT or on hard copy), simple line drawings,
perspective drawings, color graphics and to automatically or semi-automatically
construct other graphic compositions. It is felt that most of these techniques
and equipment are still in a state of development and are presently not suited
for economic usage for composing graphics needed at NPIC. However it is NPIC's
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? policy to be kept aware of the latest advances in this field and to even
consider sponsoring the development of such equipment when this development
shows indications of fruitful implementation into the reporting of intelligence.
Therefore, it will be the contractor's task to review the field of automatic
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graphics comOsition and to suggest equipment or concepts that can be pur-
chased or developed for use at NPIC. Consideration shall be given to equipment
that can automatically insert continuous tone photography, onto a page, allow
for eze format manipulation by an editor, and allow line drawing composition.
3.4. Photocompisition. Equipment and techniques must be chosen to
increase the speed of producing copy and to upgrade its quality. If available
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higher speed composit,ion.,will be used,for f-ipil3;3F c't-4---14
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' 3.5. Production, Ne* equipment will be (heeded-to aa6ept or convert the
output media Of the photocomposing equipment. Also, new production equipment
will be needed if future reproduction loads increase sufficiently.
3.6. Computer Hardware and Software. At NPIC there will be available
two UNIVAC 494 computers plus associated equipment. It is anticipated that -
any need for digital storage or processing can be handled by this equipment.
However, if necessary, small special purpose computers can be used. All
programs necessary for equipment use and integration will be outlined by the
contractor. The contractor will furnish advice as to the type and extent of
programming that will be necessary and suggest sources from which programming
can be supplied. Some programming may be furnished by in-house personnel.
The contractor will not be responsible for furnishing detailed programs.
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The total gram will be divided into the S4.eklowing three interrelated
phases. Proposals solicited hereunder are to be restricted to the tasks ?
outlined in Phase I and Phase II. Phase III is included as a matter of
information and as an aid in developing the material required under the
other phases.
4.1. Phase I, Investigation and Analysis. The contractor will
thoroughly investigate and analyze current reporting and graphics composition ?
procedures at NPIC, determine present and future requirements for quality
and quantity, slete-ran-in-e\Ihe-Siatabill\ty
y-G-t.,?634,911.?sli'ggest-64.or alternate systems to accomplish these. requirements,
and evaluate thele21;57-Ler?..alternatives in accordance with the criteria out-
lined in Paragraph 5.1.
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SEautcar
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L.)
4.1.1. The conceptual plans should include recommended solutions
to the reporting and graphics composition requirements identified during
the investigation, and as a minimum must consider the following, Problem
areas:
a. The advisability of using a CRT alphanumeric data display
and entry device as an aid in composing, editing, approvihg
and retrieving intelligence information.
b. Means of improving the speed and accuracy of transmitting
intelligence information from one location to another.
c. Means for increasing the speed and quality of composition
of reports.
d. Methods of increasing report production capabilities,
giving due regard to probable increaseSin production re-
quirements.
e- .Use of hyphenated or hyphenless line justification, column
-.widths and lengths, type fonts, report formats, and other
aspects of publication needed to produce quality reports.
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4.2. Phase II, Systal and Equiptent Definition. Based on the conceptual
plan resulting from the Study in Phase I, alternate techniques for implementation
of the conceptual design will be developed and evaluated. The report on this
phase will include a thorough analysis and comparision of all alternatives
considered. The report will be both quantitative and qualitative in
measuring one proposed alternative against the other and in demonstrating the
amount of improvement each alternative could achieve over the present system.
A detailed system plan based on the selected alternative should be prepared,
?spa- b.orild include system and equipment parameters, implementation time,
impact on the operational components of the Center, personnel and personnel
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training requirements, and the estimated costs of the proposed system
for development, installation, and operation. It is possible that
because of the large difference in types of reports to be handled that the
system may oonsist of a number of sub-systems. It is also possible that one
- system may be incorporated to provide an early solution to present problems
while a second system may be contemplated for long term future needs. If
more:than one system is suggested the contractor must clearly distinguish
the role and function of each system or subsystem, evaluate each separately
and clearly, and demonstrate their integration as appropriate.
4.3. Phase III, Equipment Development, Acquisition and Installation.
Utilizing the specifications generated under Phase II, it is the intent of
the Government to solicit proposals for a modern intelligence reporting
system. Proposals will include equipment modification, development, phase-in,
installation, check-out, and training of personnel. It should be reiterated
that Phase III is discussed here for information and guidance only and is not
to be included in the proposal.
5. REQUIREMENTS.
5.1. Phase I Objectives. Two major reports stemming from the
Investigation and Analysis Phase (Paragraph 4.1.) are to be delivered. The
first report is to cover the contractor's analysis of NPIC processes and
the identification of requirements for reporting and graphics techniques
utilized by NPIC. The second report is to present the alternate conceptual vi.!
designs geni4lated by the contractor to meet the identified requirements. In
developing the alternative conceptual designs the following criteria will be
utilized for evaluation purposes. Current procedures s,hould also be evaluated,
utilizing these criteria, so that judgment can be made as to the amount of
improvement the implementation of the proposed concepts are designed to achieve.
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a. System Performance, Time from beginning of entry of information
into system until it is available to a user in hard copy form or
available through query from computer.
b. Reliability. Consistency of expected performance and ability, of:
? system to perform major functions in event of individual component
.failures.
c. Ease of Phase In. An indication of the amount of disruption of
Center activities during implementation of the .system.
d. Expansibility. Difficulty (time and cost) of adding to the system
to meet increased demands.
e. Flexibility. Ability of system to handle new or unexpected demands,
including increased distance of information transmission.
f. Compatibility. A measure of the ability of the system to function
harmoniously with the automated and non-automated systems within and
. external to the Center.
g. Report and Graphics Format. Readability, quality, and professionalisr71 -
.conveyed by form, s3;y1e, etc. of reports and included graphics.
h. Facility Requirements. The need for unusual site preparation,
utilities, communication circuits, etc.
i. Personnel Requirements. The number and skill types required for
system operation.
j. Total System Cost. This includes all initial and operational costs. ?
Initial implementation costs should be separated from the predicted
annual operating costs.
k. Computer Requirements. The amount of existing computer storage and
operating capacity required by the system.
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572. Phase II Objectives. Three reports are to be delivered under
the.System and Equipment Definition Phase (Paragraph 4.2). The first report
covering item (a) below, will include the comparison of alternates mentioned
in Paragraph and will utilize the same criteria(Paragraph 4:7-1-;-1).for
comparison specified for the concepts in Phase I. The second report covering
item (b) below will be such that it is suitable for use on a basis of a request
for a-proposal directed toward Phase III (Paragraph 3:1-73-) without extensive
rewrite or modification. The third report will cover item (c) below.
a. Development and evaluation of alternate methods for accomplishing
7the functions of the system defined by the conceptual design re-
sulting from Phase I. Alternate methods for accomplishing the major
subsystem tasks will be evaluated and reported upon, as well as
alternates for accomplishing the overall system functions.
b., , Establishment of a detailed system configuration, including overall
operation, description and detailed specifications of system components,
and .component interfaces. Detailed specifications 02.auld be divided
,into logical subsets to permit use of multiple sources of procurement
for Phase III.
c. Preparation of a detailed implementation plan (PT) for the
system. Budgetary costs and schedules for procurement and
installation of equipment, facilities preparation, system testing,
-.1r,?If
and personnel training should be included.
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6. GENERAL.
6.1. Proposals. The proposals should be comprehensive, well organized,
concise, and limited in content to that information required to qualify the
prospective bidder and demonstrate ability to perform satisfactorily within
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the scope of this document. The format of the proposal should be arranged
to separate company and personnel qualification sheets from the main body
of the proposal.
Ce. *1 Delivery. While it is the wish of the Government to
--- accomplish the aims of this program as expediously as possible, sufficient
time ahou1d be allotted for a thorough and complete accomplishment
? of the aims set forth herein. Tentatively it is envisioned that the
following time spans will be allotted to the various phases.
Phase I - Four months (Report covering NPIC analysis to be delivered
after two months. See Paragraph 5.1).
? Phase II - Three months to six months
6.. 2 .
Adequate time (approximately four weeks) shall
be allowed for Government review and checking following the
issuance of each report (both interim and final), required
? under this program since in each case the content of the re-
ports will form the basis for subsequent work.
6.1.1.2. As a result of Government review, a limited
amount of revision and rewrite may be required. Proposals
submitted hereunder slouLd include provisions for this con-
tingency.
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.6.-1:2: Costing. Cost proposals shollId be presented in such
a'manner that the cost of Phase I can be readily separated from the
cost of Phase II.
..6U Program Interface. Although the work to be performed under the
terms of this document is confined to the development of a reporting and
graphics system, interfaces will exist between this program and other studies
underway within NPIC. It is anticipated that liaison between the contractor
selected for this program and the contractors conducting related internal
studies will be such that this program will result in a compatible and
and integrated system.
Administration. The Government will retain overall control of
this program. Written approval from the contracting officer mUst be obtained
before any changes in objectives, costs, or priorities are effected or before
any subcontractor or consultant is employed.
Contractor Responsibility. The contractor iS expected to provide..
competent and cooperative administrative service. He will be vested with
certain authority to control the direction and degree of technical effort
within the bounds of the estimated costs. As a part of his overall respons-
ibility, the contractor will be responsible for the work performed by all
of his subcontractors and consultants. The fact that the Government has
granted approval of the use of a specific subcontractor or consultant (See
Paragraph 6.3) in no way relieves the contractor from this responsibility.
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Technical Representatives. The contracting officer will designate
a technical representative to authorize specific development efforts of the
contractor. Such authorization shall be given in writing in its original form
or in confirmation of an oral authorization. The contractor will accept no
other authorization except that of the technical representative or contracting
--a
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officer;
-Reports Regular reports will be required throughout the life of
? the contract. All reports will meet the basic requirementS of specification
DB-1001, dated 31 August 1966, GENERAL REQUIREMENTS FOR CONTRACTUAL DO6UMENTATI0N,
attached hereto.,
6,6%1.
Monthly Progress Reports covering each specified phase
or subphase of this program will be submitted.
Final Reports will be submitted as indicated and will
contain the information described under each Phase of this program.
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6..e.3. Detailed Specifications submitted under Phase II will
conform to documentation standards mutually agreed upon by the
Technical Representative and the Contractor.
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