HQ INSTRUCTION SHEET 362

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-01153A000100020002-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 8
• Document Creation Date: December 9, 2016
• Document Release Date: January 6, 1999
• Sequence Number: 2
• Publication Date: January 1, 1964
• Content Type: FORM

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HQ. INSTRUCTION SHEET 362
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HR 51
1
2/10/64
HR 51
1,
HR 51-5 revised to delete
6, 7,
6, 7,
airgrams and dispatch weekas
& 8
11/61
8, 9
from definition of non-CIA
9 & 10
3/26/64
& 10
1 1 /6/67
produced cables and to
prescribe a retention period
of three months for non-CIA
cables classified SECRET and
below. Title in subpara-
graph 5c updated.
HR 51-6 revised to show the
shift in responsibility for
cartographic support from
the former Office of
Research and Reports to the
Office of Basic and Geo-
graphic Intelligence and to
include certain additional
services.
HR 51-7 revised to show the
shift in responsibility for
map library support from the
former Office of Research
and Reports to the Office of
Basic and Geographic Intel-
ligence and to include
additional Government map
collections available on
an interagency loan basis.
Page 6 reprinted without
change in text to allow
revised HR 51 -5 to be
printed on a new page.
G
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ApproveciRgEgg (?P,0ik/@9 T ft-RDP79-01153A000"00O2OOO2-7 HR 51
Paragraph Title
1. FOREIGN LANGUAGE PUBLICATION SERVICES . . . . . . 1
2. CIA BRIEFING AND DEBRIEFING PROGRAM . . . . . . 2.1
3. EVALUATION OF DISSEMINATED INFORMATION REPORTS. 3
4. COORDINATION OF FINISHED INTELLIGENCE PUBLICA-
TIONS . . . . . . . . . . . . . . . . . . . . . 4
5. DISSEMINATION OF NON-CIA PRODUCED CABLES AND
TELEGRAMS . . . . . . . . . . . . . . . . . . . 7
6. CARTOGRAPHIC SUPPORT . . . . . . . . . . . . . . 8
7. MAP LIBRARY SUPPORT . . . . . . . . . . . . . . 9
8. CONTROLS FOR DISSEMINATION AND USE OF INTELLI-
GENCE AND INTELLIGENCE INFORMATION . . . . . . 11
9. STAFFING OF USIB MATTERS WITHIN CIA . . . . . . . 15
10. COORDINATION OF NATIONAL POLICY PAPERS WITHIN CIA 17
Page
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 CONFIDENTIAL
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analyzed, integrated or interpreted. Excluded from this definition are:
presentations of unevaluated intelligence information; papers prepared ex-
clusively for the use of the producing office; papers prepared on a "requester
only" dissemination basis that do not fall within any of the categories listed
in subparagraph d(l) below; semifinished papers used for committee business;
or counterintelligence studies.
b. POLICY. CIA will provide for the systematic handling of the initiation and
production of finished intelligence publications and ensure that:
(1) The publication of information contained in each issuance is within the
functional cognizance of CIA and the originating office;
(2) The publication is properly coordinated and integrated with other finished
intelligence publications issued by both CIA and other intelligence agencies
and does not unnecessarily duplicate other publications; and,
(3) The requirements of intelligence consumers are most efficiently and eco-
nomically satisfied.
c. RESPONSIBILITIES
(1) The Deputy Director (Intelligence) is responsible for ensuring that the
policy set forth above is implemented and will serve as the point in the
Agency where problems relating to finished intelligence publications may
be brought for consideration and assistance. In discharging this responsi-
bility he will consult with both producers of finished intelligence publica-
tions and end-users on the substantive aspects of publications and with
the Planning Staff, Office of Logistics, on administrative aspects.
(2) Assistant Directors of Offices producing finished intelligence publications
are responsible for implementing the policy set forth above insofar as their
activities are concerned. They will institute such assessments and end-
user evaluations of publications as are necessary to effect efficient and
economical fulfillment of consumer requirements.
d. AUTHORIZED CATEGORIES. The categories listed hereunder will govern the
publication of finished intelligence. Requests to initiate new categories and
questions as to the proper category for a proposed publication will be addressed
to the Deputy Director (Intelligence).
(1) The categories described below are reserved exclusively for documents at
the present being published under them:
(a) National Intelligence Estimate. An intelligence estimate which satis-
fies the criteria of NSCID 3 for national intelligence, normally de-
veloped under the guidance of the Office of National Estimates and
bearing the concurrence or nonconcurrence of the USIB members.
(b) National Intelligence Survey. Basic intelligence published by CIA
under the National Intelligence Survey Program.
(c) Preliminary NIS Gazetteer. A compilation of standard geographic
names which have been approved by the U.S. Board on Geographic
Names and which are listed with exact locations for each NIS area.
(d) Situation Summary. A weekly or monthly compendium of intelligence
arranged under regional and functional headings designed to reveal
the capabilities and intentions of foreign powers.
(2) The following categories will apply to documents as defined in each case
and may be used by any of the production offices. These categories may
be preceded by the appropriate adjectives: Current, Economic, Industrial,
Map or Geographic, Scientific, Photographic, Propaganda, or Biographic.
(a) Intelligence Report. An intelligence publication presenting exhaustive
research which may or may not include an estimate.
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(b) Provisional Intelligence Report. A preliminary version of an intelli-
gence report or of certain parts of an extended project or a report
which is not to be finished but on which considerable work has been
done, it being recognized that postponement of publication, until all
intended research is completed, would not be in the best interests of
the parties concerned.
(c) Intelligence Review or Intelligence Weekly. A periodic publication
(weekly or monthly) which contains varied articles, each of which
provides an interpretation which extends backward in time beyond
the period -between issues.
(d) Intelligence Digest. -A periodic and systematic presentation of evalu-
ated intelligence data in an abridged form.
(e) Intelligence Bulletin. A publication highlighting critical evaluated in-
telligence items with brief preliminary comment issued because of the
probable value of such intelligence to immediate decisions confronting
operating or policy officials.
(f) Intelligence Memorandum. A brief, timely and interpretative state-
ment of intelligence.
(g) Intelligence Collection Guide. A compilation of research needs syste-
matically arranged and revised as necessary from time to time for the
guidance of collectors.
(h) Intelligence Research Aid. Systematically arranged data for ready
reference use by analysts.
(i) External Research Intelligence Study. A monograph prepared outside
the Government and published by CIA.
e. COORDINATION. National Intelligence Estimates and other publications sim-
ilarly coordinated with other agencies will have an indication on the cover of
such participation as, for example, "Prepared with the collaboration of the
USIB and other agencies." The exact wording is left to each office. A foot-
note on the frontispiece which indicates the exact extent of concurrence or
nonconcurrence, if any, will be the practice.
f. COVERS. Publication cover colors are assigned as follows:
OCR - Light Green OSI - Gray
OCI -Green on White EIC - Dark Green
ORR - Brown NIE - Blue
The originating office or committee will be listed on the cover.
g. -FILES. In the event that finished intelligence cannot be published in one of
the official categories for security or other reasons, the originating office is
responsible for deciding whether the document will rest in the central OCR
file, and, if so, take appropriate action.
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 CONFIDENTIAL
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INTELLIGENCE ACTIVITIES
5. DISSEMINATION OF NON-CIA PRODUCED CABLES AND TELE-
GRAMS. This paragraph states the policies governing the control and dis-
semination within CIA of non-CIA produced cables and telegrams. It does not
cover the dissemination of CIA produced cables and telegrams (see HR 90-1).
a. DEFINITION. "Non-CIA produced cables" comprise incoming and outgoing
cables and telegrams received from any U.S. Government agency.
b. POLICY. It is the policy of the Central Intelligence Agency to centralize the
receipt, recording, dissemination, and filing of all non-CIA produced cables
in the Cable Secretariat.
c. RESPONSIBILITIES. The Cable Secretary, under the supervision of the Exec-
utive Director-Comptroller, shall be responsible for implementing the foregoing
policy and for developing procedures to accomplish appropriate dissemination.
(1) The Cable Secretary is responsible for:
(a) Disseminating all non-CIA cables to CIA offices on the basis of as-
signed functions and requirements submitted by Operating Officials.
(b) Maintaining records which will reflect the receipt and dissemination
of all non-CIA cables.
(c) Maintaining a basic file of all non-CIA cables received in the Agency.
Non-CIA cables will be retained on file as follows:
(1) TOP SECRET for one year;
(2) All others for three months.
(d) Providing a central Agency service for:
(1) Procuring non-CIA cables not routinely received by the Agency;
-Moe (2) Providing copies of non-CIA cables upon request; and
(3) Supplying, upon request, any pertinent information regarding
these cables.
(2) A log of all non-CIA produced TOP SECRET cables will be maintained by
the Cable Secretariat and all recipient offices. The log will reflect the
following:
(a) Source of cable (Army, Navy, Air, etc.),
(b) Reporting post,
(c) Reporting post number,
(d) Date,
(e) Any other identifying numbers which may appear on the cable,
(f) Copy number,
(g) Date of receipt,
(h) Internal distribution, and
(I) Disposition (destruction or transmission to another office).
(3) The head of each organizational component is responsible for secure re-
tention or destruction of non-CIA cables. Cable files will be destroyed in
accordance with existing records control schedules.
d. SPECIAL PROCEDURES
(1) This paragraph is designed to ensure that adequate controls for record
and dissemination purposes are maintained and to achieve compliance with
basic Agency policy set forth in subparagraph b, above. While it is
recognized that special channels or ad hoc arrangements exist for the
receipt of non-CIA produced cables (and this paragraph is not intended
to eliminate or interfere with such channels or arrangements), non-CIA
cables procured in this manner should be kept to the minimum consistent
with operational requirements.
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71C J 1 INTELLIGENCE ACTIVITIES
(2) Any individual or office within CIA receiving a non-CIA produced cable
directly from another Government agency or department, regardless of
classification, as a result of special channels or ad hoc arrangements
will immediately notify the Cable Secretariat of such receipt by telephone
or memorandum, furnishing the following specific information:
(a) Recipient's name (CIA office and telephone extension),
(b) Source of cable (Army, Navy, Air, State Department, etc.),
(c) Reporting post,
(d) Cable numbers as applicable,
(e) Date of cable,
(f) Classification,
(g) Copy numbers (if any), and
(h) A record of the dissemination made within CIA.
(3) When any such non-CIA cable is so reported, the original or copy thereof
need not be furnished unless a specific requirement for it exists. If a CIA
office retains the only copy of the cable, this copy will be retained on file
in that office for the period of time indicated in subparagraph c(1) (c)
above.
6. CARTOGRAPHIC AND GRAPHIC SUPPORT. The Cartography Divi-
sion, Office of Basic and Geographic Intelligence, provides all types of cartographic
and graphic support for the Agency and cooperates with the Department of State
in meeting their cartographic needs.
a. DEFINITION. Cartographic and graphic support includes the preparation
of maps, graphs, small-scale charts, vu-graphs, briefing boards, and similar
illustrative material. Cartographic support is distinct from map reference
support (which involves published maps and map reference materials) pro-
vided by the Map Library Division, OBGI.
b.. SERVICES. The Cartography Division provides the following services:
(1) Preparation of special subject intelligence maps;
(2) -Preparation of base maps for foreign areas, incorporating selected geo-
graphic and locational information;
(3) Processing of maps for reproduction, including establishment of priorities
and obtaining necessary clearances;
(4) Preparation of graphs, small-scale charts, pictorial statistics, and similar
illustrative material for the presentation of data in their areal relation-
ships;
(5) Cartographic assistance and advice in determining map needs and ap-
propriate techniques for effective map presentation;
(6) Graphic assistance and advice in preparing presentation and briefing
materials, such as vu-graphs, briefing boards, and film slides;
(7) Technical assistance in resolving specialized intelligence problems requir-
ing mathematical cartographic methods;
(8) Provision of preprinted type and map symbols; and
(9) Evaluation of equipment, techniques, and methods of foreign cartographic
facilities.
c. PROCEDURES. Requests for cartographic and graphic support may be made
in a formal or informal manner, through liaison channels established between
the Cartographic -Division and other Agency components, or by an individual
in person directly to the division. Members of the Cartographic Division di-
rectly responsible for the support requested will be available for discussion of
priority, substance, and deadline.
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 Approved For Relea,000/08/29 : CIA-RD 9b- 153A0001--20002-7
INTELLIGENCE ACTIVITIES H R 51-7
7. MAP LIBRARY SUPPORT. This paragraph describes the facilities of the
Map Library Division, Office of Basic and Geographic Intelligence (OBGI), as
distinct from the CIA Library in Central Reference Service. It assigns the respon-
sibility for establishment and maintenance of these facilities and outlines the
procedure for obtaining maps and related reference materials.
a. POLICY. The Map Library Division, OBGI, shall maintain a library of map
reference materials for intelligence use by the Agency, the Department of State,
and other agencies, and shall cooperate with the Department of State in the
conduct of an interagency map procurement program.
b. FACILITIES
(1) The Map Library Division maintains three basic collections:
(a) Foreign-area maps of topographic, economic, political, and sociological
coverage; air charts of foreign areas; and other materials on foreign
areas such as city plans, atlases, gazetteers, place-name guides, glos-
saries, guidebooks, and selected geographic and cartographic volumes.
(b) Foreign-area photomosaics, target charts, and all related materials.
(c) The stock of CIA-produced maps.
(2) In addition to the three basic collections, the Map Library Division main-
tains a selected up-to-date collection at the Vital Materials Repository.
This last collection includes special-subject maps, city plans, topographic
map series, CIA-produced maps, nautical charts, air-target materials, at-
lases, and gazetteers; stock quantities of selected CIA maps, commercial
maps, and medium- and small-scale map series issued by Government
agencies; and indexes, catalogs, and other finding aids. In time of emer-
gency, the Map Library Division will be able to provide an efficient service
from this collection.
(3) Maps held in the specialized map libraries of the Army Map Service, Naval
Oceanographic Office, the Aeronautical Chart and Information Center,
and the Library of Congress are available through the CIA Map Library
on interlibrary loan.
c. SERVICES. The Map Library Division provides the following services:
(1) Assistance in the selection and use of maps for official purposes, such as
research, planning, travel, report illustration, training, and briefing;
(2) Cooperation with the Department of State in coordinating foreign map
procurement requirements for all Government agencies; dissemination of
copies of maps received in accordance with stated needs of the participat-
ing agencies; arrangement for procurement of maps and related materials
from foreign and domestic sources,* whether governmental, commercial,
or private; maintenance of a collection of maps, atlases, gazetteers, and
other materials available for loan, and a stock of CIA maps available
for retention; and
(3) Coordination of CIA and Department of Defense requirements for mapping
photography obtainable from domestic sources.
Foreign procurement is undertaken primarily through the facilities of the Department of State
and largely by Geographic Attaches of the Foreign Service, supplemented by individual post
action. Domestic procurement from nongovernmental sources is accomplished in collaboration
with the Domestic Contact Service.
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d. PROCEDURES
(1) Requests for maps and reference assistance may be submitted by tele-
phone, in person, or by memorandum to the Reference Branch, Map Li-
brary Division. Individuals are encouraged to examine the map holdings,
and may do so with the assistance of reference personnel. For the con-
venience of map users, reference facilities are provided at three locations
(listed in the functional directory of the Agency Telephone Directory).
(2) Prior security clearance for the reference use of Map Library Division fa-
cilities is required for non-CIA personnel.
(3) All purchase orders or requests for maps available from map producers or
libraries should be processed through the Reference Branch, Map Library
Division.
(4) To fill urgent requests, maps not held in the Map Library Division or in
other Government libraries are ordered from foreign sources by the Map
Library Division.
(5) The-standard loan and recall procedures vary with the type of map loaned
and may be adjusted, insofar as possible, to the requirements of the re-
quester.
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10 Revised: 6 November 1967 (362)
SECRET