PLANS FOR 30-YEAR DECLASSIFICATION PROGRAM

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000600090007-9
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: July 26, 2000
• Sequence Number: 7
• Publication Date: November 1, 1976
• Content Type: MF

1 November 1976
MEMORANDUM FOR: Deputy Director for Administration
THROUGH Assistant for Information, DDA
STATINTL FROM
Acting Chief, Information Systems Analysis
Staff
SUBJECT Plans for a 30-Year Declassification Program
1. This memorandum informs you and seeks approval of
developmental plans for an Agency 30-Year Declassification
Review Program prescribed by Executive Order 11652, 8 March 1972,
and the implementing NSC Directive of May 17, 1972.
2. As you are aware, the Order directs that all clas-
sified information which is thirty or more years old shall
be systematically reviewed for declassification by the end of
the thirtieth full calendar year following the year of origi-
nation. Information identified by the Director in writing to
require continued classification for a specified period shall
be separated and protected as appropriate.
3. In an effort to get the program underway, the ISAS
surveyed the Directorate Records Management Officers for their
suggestions on organizational structure, staffing, and imple-
mentation. The consensus was for a decentralized program with
centralized guidance from the DDA, consistent with Agency
management practices. Under the recommended program, ISAS
would:
a. Be responsible to the DDA for the Agency
program;
b. Develop guidelines, procedures, and
provide overall direction;
c. Keep the Director advised, via the DDA,
of progress and problems; and
d. Serve as the focal point for processing
requests for the Director's approval to continue
security classification beyond 30 years.
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4. It is important that we take action now on this
proposal in order to launch the Agency program and establish
a focal point for centralized coordination. As you know, the
DDO has been reviewing OSS records since late 1972. It is
now staffing a ten-man Classification Review Branch in the
Information Services Staff to be responsible for the declas-
sification review of all DDO records. There is no such
activity ongoing elsewhere in the Agency.
5. ISAS welcomes the opportunity for developing the
30-Year Declassification Review Program since every aspect of
such a program directly relates to the records management
Pe
our Program Manager responsible for developing and implementing
the Agency's program as well as overseeing the Dire rate
of Administration's participation in the program.
will enter on duty in approximately mid-December, co nc en.
with the anticipated lifting of the moratorium on destruction
of records. The lifting of the moratorium, NARS approval,
and Senate Select Committee clearance of our records control.
schedules will minimize program costs by eliminating the
need to review 30-year old records authorized for destruction.
6. Tentative plans for the program are phased as
follows. ISAS will:
Implement records control schedules to elimi-
nate the review of records identified for
destruction.
PHASE 2 (Dec 1976-.Tune 1977):
In coordination with Directorates, develop
organizational structure and staffing plans for
central management and decentralized operations;
Publish an Agency program announcement;
Develop and disseminate program procedures;
Assist in the development of Directorate
decentralized program implementation procedures
and instruction; and
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Develop and implement a continuing training
program for personnel involved in the program.
PHASE 3Jui-Sept. 1917:_
Establish a schedule for locating 30-year
old records and for determining which are to
be declassified and which require continuing
classification;
Process requests for the Director's approval
to continue security classification; and
Serve as the focal point for offering
declassified records to the National Archives
for their accessioning or rejection.
PHASE 4 (December 19T7L)
Report to the Director annually for the
DDA on the progress and problems of the program.
PHASE 5 (Tarps December 1977, but m be
tacc .ea:_as eaashas
Initiate a feasibility study for an ADP
program to identify records deposited in the
Agency Records Center and Archival staging area
by job number and year of origin of the records
contained therein. This will facilitate the
identification of records due for review each
year.
7. Aside from the DDO's planned ten-man Classification
Review Branch to become operational during FY-1977, and ISAS'
commitment of personnel for Program Management in FY-1977,
no other resources have been identified for this undertaking.
However, ISAS has included in its FY-1973 budget $225,000
to cover the services of 15 WAE contract personnel for this
Agency program.
8. With your approval, we will proceed as outlined in
paragraph 6 above.
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Assistant for Information
APPROVAL:
' B c1, 4 NOV 1971
Deputy Director
for
Administration
D I SAPPROVAL :
Deputy Director
for
Administration
Distribution:
Original DDA to be returned to AC/ISAS
Y2''- FDA
1 - AI/DDA
1 - ISAS
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ROUTING AND RECORD SHEET p IA tr
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FORM
3-62
AI/DDA
7D02 Headquarters
AC/ISAS
5B2828 Headquarters
610
USE PREVIOUS
EDITIONS
AC/ ISAS
OFFICER'S
INITIALS
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COMMENTS (Number each comment to show from whom
to whom. Draw a line across column after each comment.)
^ SECRET ^ CDNFII3ENTIAI: ^ USES ON Y
^ UNCLASSIFIE
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