OMB CIRCULAR A-109, MAJOR SYSTEMS ACQUISITIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000300070001-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 22
• Document Creation Date: December 15, 2016
• Document Release Date: September 12, 2002
• Sequence Number: 1
• Publication Date: October 5, 1976
• Content Type: MF

Approved For Release 2002/11/04: CIA-RDP
MEMORANDUM FOR: Comptroller
ST4-I FROM ?
VIA
SUBJECT
File
A0Q0300070001 -0
negisrj
5 OCT 1976
DD/A Registry
-
Chief, Procurement Management Staff, OL
Director of Logistics
OMB Circular A-109, Major Systems Acquisitions
1. By memorandum of 11 June 1976, which was forwarded
through the Deputy Director for Administration, the Director
of Logistics requested that your Office accept responsibility
for implementation of the subject Office of Management and
Budget (OMB) Circular.
2. This memorandum is written to forward a 28 September
1976 memorandum from OMB which advises of progress by various
agencies toward meeting objectives of the subject directive,
along with progress reports on agencies and a list of acquisi-
tion executives.
3. The memorandum referred to in paragraph 2 is directly
related to the subject Circular and therefore is referred to
your Office for appropriate action.
Atts
cc: DD/A, wiattsv/
OLC, Watts
OL 6 4953
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
STAT
STAT Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
roved Ri-%iaa6Rig. e1A-Fibi9F26.1briVCC6i00070001-0
OFFICE OF MANAGEMENT AND BUDGET
OFFICE OF FEDERAL
PROCUREMENT POLICY
WASHINGTON, D.C. 20503
MEMORANDUM FOR THE ATTACHED ADDRESSES
SEP 28 1976
SUBJECT: OMB Circular No. A-109, Major Systems Acquisitions
On August 26, 1976, the Subcommittee on Federal Spending
Practices, Efficiency and Open Government of the Senate
Committee on Government Operations held hearings concerning
the implementation of A-109. These hearings were very
helpful in focusing attention to the many issues involved in
the development of the agencies time-phased action plans.
As we have discussed in the past, the following items may be
useful as a check for the adequacy of your time-phased
action plan to be submitted by October 5, 1976:
O Designation of acquisition executive.
O Definition of major systems including cost
threshold(s) and other criteria for major systems.
O Schedule for identification and definition of mission
areas and the process for gaining agency head
approval of mission needs.
O Identification and scheduling of agency implementing
policy directives, regulations, and guidelines.
O Scheduling of component implementing policy
directives, regulations, and guidelines. ?
O Procedures for assignment of program managers and
development of charters.
0
0
O Date policies will be operative; e.g., when will all
agency major systems begin with the first key
decision point - approval of mission need.
Procedures for developing acquisition Strategies
Policy regarding agency cost estimating capability.'
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
2
0 Training of agency personnel in new policies,
procedures and improvements in skills that are
required; for example, program management.
To further assist your planning efforts, I have attached a
current list of acquisition executives, a summary of
Agencies' Implementation Planning submitted by- Mr. Witt
during Senator Chiles' hearings, and a number of sample
drafts of time-phased action plans and policies developed by
some agencies. OFPP pamphlet #1 relating to the application
of A-109, which also may assist in your planning efforts,
has been sent to you under separate cover.
We would appreciate receiving copies of your directives,
circulars, procedures or other issuances, which will be used
to implement the Circular prior to their promulgation.
In the event you have further questions relating to your
time-phased action plan, please contact Mr. William Hunter
of my staff, who can be reached on 395-3367 or me on
395-4677.
Your continued cooperation is truly appreciated.
Attachments
Sincerely,
2
Fred H. Dietrich
Assistant Administrator
for Systems Acquisition
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Mr. EarA019541rAelease 2002/11/04: CIA-RDP79-00498A000300070001-0
Director, Office of Operations
Department of Agriculture
Washington, D.C. 20250
STOP 209
rro urement management Staff
Office of Logistics
Central Intelligence Agency
Washington, D.C. 20505
STOP 64
Mr. Donald J. Biglin
Director, Bureau of Management
Services
Civil Service Commission
1900 E Street, N.W., Room 5554
Washington, D.C. 20415
STOP 227
Mr. George F. Merlino
Deputy Director for Program
Development
Office of Administrative Services
and Procurement, Room 6859
Department of Commerce
Washington, D.C. 20230
STOP 206
Mr. Joseph G. Berke
Chief, Procurement Programs
Experimental Technology Incentives
National Bureau of Standards
Administration Bldg., Room A-738
Washington, D.C. 20234
STOP 3
Mr. Dale R. Babione
Deputy Assistant Secretary
of Defense (Procurement)
OASD (IgL), The Pentagon, Room 3E760
Washington, D.C. 20301
STOP 103
Mr. Michael J. Tashjian
Director of Procurement
Energy Research and Development
Administration
Washington, D.C. 20545
STOP 4
25X1A
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Ariprova For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Mr. William E. Iviatnis
Director, Contracts Management
Division (PM 214)
Environmental Protection Agency
401 M Street, S.W., Room 2003
Washington, D.C. 20460
STOP 460
Mr. William B. Ferguson
Director of Procurement
Federal Energy Administration
The Federal Building, Room 8435
Washington, D.C. 20461
STOP 461
Mr. Terry Chambers
Deputy Administrator
General Services Administration
Washington, D.C. 20405
STOP 29
Mr. Paul A. Stone
Deputy Assistant Secretary for Grants
and Procurement Management
Department of Health, Education,
and Welfare
Room 513-D, South Portal Building
Washington, D.C. 20201
STOP 367
Mx. Thomas R. Whittleton
Director, Office of Procurement
and Contracts
Department of Housing and Urban
Development
451-7th St., S.W., Room B-133
Washington, D.C. 20410
STOP 98
Mr. James E. Johnson
Assistant Director for Procurement
Office of Management Services
Department of the Interior
Washington, D.C. 20240
STOP 43
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Mr. Irvi or _iTafLe
pcove'a ror Release 2002/11/04: CJA-RDP79-00498A000300070001-0
Deputy Assistant Attorney General.
Civil Division, Room 3607
Department of Justice
Washington, D.C. 20530
STOP 219
Mr. Walter C. Terry
Director, Office of Grants, Procurement
& ADP Management Policy
Department of Labor, Room S-1325
byWashington, D.C. 20210
STOP 205
Mr. Stuart J. Evans
Assistant Administrator for
Procurement
National Aeronautics and Space
Administration
Washington, D.C. 20546
STOP 85
Mr. Eldon Taylor
Assistant Director for Administration
National Science Foundation
1800 G Street, N.W., Room 525
Washington, D.C. 20550
STOP 19
Mr. Edward L. Halman
Director, Division of Contracts
Nuclear Regulatory Commission
Washington, D.C. 20555
STOP 555
Mr. Thomas M. Constant
Assistant to the Governor
Canal Zone Government
Panama Canal Company
425-13th Street, N.W., Room 312
Washington, D.C. 20004
Dr. George Lem:111es
Director, Office of Planning
and Development
Renegotiation Board
2000 M Street, N.W.
Washington, D.C. 20446
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Mr HarepiRprepfidEFNf@lis@ke 2002/11/04: CIA-RDP79-00498A000300070001-0
Associate Administrator for Procurement
Small Business Administration
1441 L Street, N.W.
Washington, D.C. 20416
STOP 71
Mr. Thaddeus J. Figura
Chief, Supply & Transportation Division
Department of State
Room 532, SA-6
Washington, D.C. 20520
STOP 27
Mr. Clarence G. Snyder
Chief, Policy Branch
Office of Contract Management
Agency for International Development
Department of State
Washington, D.C. 20523
STOP 100
Mr. Barnett M. Anceleitz
Director, Installations & Logistics
Department of Transportation
Washington, D.C. 20590
STOP 330
Mr. Thomas P. O'Malley
Assistant Director
Office of Administrative Programs
(Procurement & Personal Property Mgt)
Department of the Treasury
1331 G Street, N.W., Room 900
c/o Main Treasury Mail Room
15th & Pennsylvania Avenue, N.W.
Washington, D.C. 20220
STOP 223
Mr. James T. McIlwee
Chief, Contract & Procurement Division
Office of Administration
United States Information Agency
Washington, D.C. 20547
STOP 121
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Mr. Cly*ppFovegcnif Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Director, Supply Service
Department of Medicine and Surgery
Veterans Administration
Washington, D.C. 20420
STOP 73
Mr. Daniel M. Steckler
Office of the Comptroller
Federal Power Commission
Washington, D.C. 20426
STOP 22
Mr. Frank Battle
Management and Finance Office
Department of Justice
Washington, D.C. 20530
STOP 219
Mr. Alfred L. Esposito
Defense Science Board
ODDR&E, The Pentagon, Room 3D1040
Washington, D.C. 20301
STOP 103
Mr. Steven Dola (DAEN-CS-SA)
Office of the Assistant Secretary
of the Army (Civil Rights)
Forrestal Bldg., Room 4G-026
Washington, D.C. 20314
STOP 391
CC:
Mr. Harry P. Barton
Director, Office of Supply Services
Smithsonian Institution
Amtrak Building, Room 3120
955 L'Enfant Plaza, S.W.
Washington, D.C. 20024
Mr. Eugene A. Keller
Assistant for Procurement Policy
Procurement and Supply Department
United States Postal Service, Rm. 1512
Washington, D.C. 20260
Mr. James L. Williams, Jr.
Director, Division of Purchasing
Tennessee Valley Authority
Chattanooga, Tennessee 37401
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
STAT Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
EXECUTIVE OFFICE OF THE PRESIDENT
s.).0prove'd Forcpaitlec,?.FOW/Al/RA ..1,qeKrFpu[9-clogwoo3000Thooi -o ,
OFFICE OF FEDERAL
PROCUREMENT POLICY
WASHINGTON, D.C. 20503
'August 26, 1976
SUMMARY OF AGENCIES' IMPLEMENTATION PLANNING
OMB Circular A-109, Major System Acquisitions
The following is a brief summary from executive agencies of
current statusand planned actions leading to their submis-
sion of time-phased implementation action plans by October 5,
1976.
Agriculture, Dept. of
- Identification of need is left to policy staff,
including the Secretary, Under Secretary, Assistant
Secretary, and Director, Agriculture Economics.
- MSA dollar threshold has been established at
million or more.
- Schedule of actions in implementing A-109 iS
as follows:
a. Draft chapter to be included in
Administrative Regulation.
b. Request comments on proposed chapter
insertion.
c. Make necessary modifications and obtain
approval by acquisition executive.
d. Publish plan.
e. Submit plan to OFPP.
Commerce, Dept. of
- Schedule of actions for supporting the
implementation of the Circular:
a. Complete review of draft Department
Administrative Orders 208-1 and 208-3
by OFPP and Department.
b. Publication and issuance of the Orders
implementing A-109.
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Completed
Completed
Aug. 15
Sep. 1
Sep. 1
Sep. 3
Sep. 10
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
c. Formulation of draft time-phased
action plan.
d. Submission of time-phased action
plan per A-109.
2
Oct. 1
Oct. 5
Defense, Dept. of
- The analysis of A-109 and previous direction given
by Mr. Clements will be incorporated in a top
document.
- 5000.1 and 5000.2 will be restructured to include
all A-109 items and will be supported by a
family of documents.
- The time-phased action plan submitted
to OFPP.
- Finalization of 5000.1.
- Finalization of 5000.2.
- Finalization of all documents
implementing A-109. March, 1977
Health, Education, & Welfare, Dept. of
- Issuance of Department policy directives,
regulations, and guidelines:
a. Identification of proposed acquisition
to be treated as major system acquisitions.
b. Major System acquisition planning.
c. Major system acquisition strategy tailoring.
d. Major system acquisition program managers.
e. Major system acquisition key decision points.
- Designation of the acquisition executive.
Aug. 26
Dec. 1
Jan. 15,1977
- These actions will be projected in a top
_ . _
?
document outlining the proposed imblementa-2_ _
tion plan in terms of the functions to be
_
served by them. Oct. 5
- Target date for completion of these actions - Apr. 5, 1977
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
*Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
3
Housin9 and Urban Develc2pMent,'Dept. of
- Task force has been organized to compare
present directives to A-109 - develop plan. Completed
- Submission of time-phased action plan.
- Anticipate an amendment to the HUD
Procurement Regulations be published.
Interior, Dept. of the
- Schedule of actions in implementing A-109
is as follows:
a. Complete preliminary draft of
regulations.
b. Apointing acquisition executive.
c. Publish implementing regulations.
d. Submit time-phased action plan.
e. Begin triennial review of FY 1979
budget process.
Labor, Dept. of
- Tentative dollars of MSA threshold is set at
$500,000 or more.
- Formation of draft policy.
- Office of the Assistant Secretary for
Administration and Management approval
- Department approval
- Submission of time-phased action plan.
State, Dept. of
- Draft submitted to OMB.
- Departmental approval.
- Submittal of approved time-phased action
plan.
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Oct. 5
Oct. 30
Sep. 1
Oct. 5
Oct. 5
Oct. 5
Dec. 5
Completed
Completed
Sep. 7
Oct. 5
Completed
Sep. 17
Sep. 24
APproved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Transportation, Dept. of
- A task force has been set up.
- The Assistant Secretary for Administration has
been tentatively designated the acquisition
:executive.,
- The Office of Installations and Logistics
within the Department of Transportation is
in the process of re-writing the DOT Order
on major systems acquisitions to conform
to OMB Circular A-109. The following
tentative schedule applies to this,process:-
4
a.. Initial draft completed and submitted
to a committee of procurement, budget
and program representatives for
informal review. Completed
b. Office of Installations and Logistics
incorporates informal review comments
into a final draft. Completed
c. Final draft completed and distributed
throughout the Department for formal ,
comment. Sep. 1
d. Implementation of revised DOT Order
on major systems acquisition. Oct. 1
e. Submission of time-phased plan to OFPP. Oct. 5
TreasDePt. of the
- Major system thresholds:
a. ADP system over $10 million.
b. Construction projects over $10 million.
- A-109 has been closely reviewed by budget,
program analysis.
- Schedule of actions
is as follows:
in implementing A-109
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
APproved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0 .
a. Draft of Departmental directive to
be circulated to appropriate top
management officials.
b. Comments received, reviewed and, as
needed, incorporated in revised
directive.
c. Directive issued throughout Treasury.
5
Completed
Aug. 30
Sep. 15
d. Submission of time-phased plan to OFPP. Oct. 5
E.119= Research and DevelOpment Administration
- Task force set up and two subgroup S formed:
a. One group rePresents planning,
budgeting, analysis and other
functional offices. They are
developing guidance in support
of paragraphs 10, 13 and 14
of A-109.
b. Other group represents fossil and
nuclear energy and other technical
groups.
- The object of subgroups is to submit a plan,
to the task force. Completed
- Task force will develop time-phased actien
plan by mid-September and final plan to be
submitted to OFPP.
Environmental Protection Agency
Oct.
- Formation of task force to establish
policy. Completed
- Draft of time-phased action plan. Oct. 1
- Time-phased action plan submitted to OFPP. Oct. 5
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
'Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
General Services Administration
- Establish office responsible for
preparation of A-109 plan and
its implementation.
- Establish GSA system acquisition
committee to participate in
developing plan.
6
Completed
Sep. 8
- Draft the GSA A-109 plan. Sep. 24
- Complete final form of plan and
submit to OFPP. Oct. 5
National Aeronautics and qpace Administration
- A committee was organized.
- Currently comparing A-109 to existing
documents and a matrix has been
developed.
- NASA intends to develop a top document
by extracting from existing procedures.
- The production phase of the acquisition
process is not a problem at NASA.
- The time-phased action plan will be
submitted. Oct. 5
- Provisions of subordinate NASA issuances
referenced and involved in a top policy
document planned to be completed.
National Science Foundation
Dec. 31
- Draft implementing circular to be
completed. Aug. 31
- Comments will be received. Sep. 10
- Time-phased action plan to be submitted. Oct. 5
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
*Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Veterans Administration
- The Assistant Administrator for Planning
and Evaluation has been designated the
-
7
acquisition executive.
Schedule of actions supporting the
implementation of the Circular:
a. All directives relevant to major
system acquisitions and proposed
changes in implementing A-109 will
be submitted by the committee to
b.
the acquisition executive.
Each member of the committee is
to submit a draft of goals and changes
Aug.
16
c.
to implement the time-phased plan.
Committee to commence drafting an
Aug.
30
agency time-phased plan.
Sep.
6
d.
Final plan to be submitted to OFPP.
Oct.
5
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
STAT Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Next 22 Page(s) In Document Exempt
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
9/21/76
Approved For Release 2002/121C4P:(6X-IRDP79-00498A000300070001-0
OFPP
ACQUISITION EXECUTIVES
AGRICULTURE, Dept.
Mr. J. Paul Bolduc
Assistant Secretary for Administration
Department of Agriculture
Washington, D.C. 20250 STOP 209
CIA
Mr. James H. Taylor
Comptroller
Central Intelligence Agency
Washington, D.C. 20505
STOP 64
PHONE
447-3291
COMMERCE, Dept. of
Mr. Joseph E. Kasputys .
377-4951
Assistant Secretary for Administration
Department of Commerce
Washington, D.C. 20230
STOP
206
DOD
Honorable William P. Clements,
Jr.
695-6352
Deputy Secretary of Defense
The Pentagon
Washington, D.Q. 20301
STOP
103
Alternate
Dr. Malcolm R. Currie
697-9111
Director of Defense Research
and Engineering
Department of Defense
The Pentagon, Room 3E1006
Washington, D.C. 20301
STOP 103
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
, -
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
ERDA
Mr. Robert W. Fri
Deputy Administrator
Energy Research and Development
Administration
Washington, D.C. 20545
EPA
STOP 4
Mr. Alvin L. Alm
Assistant Administrator for
Planning and Management
Environmental Protection Agency
Washington, D.C. 20460 STOP 460
GSA
Mr. Terry Chambers
Deputy Administrator
General Services Administration
Washington, D.C. 20405 STOP 29
HUD
Mr. Vincent J. Hearing
Deputy Assistant Secretary
for Administration
Department of Housing and
Urban Development
Washington, D.C. 20410
LABOR, Dept. of
Mr. Fred G. Clark
Assistant Secretary for
Administration and Management
Department of Labor
Washington, D.C. 20210
STOP 98
STOP 205
PHONE .
376-4024
755-2900
566-1226
755-6417
523-9086
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
a
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
3
PHONE
NASA
Dr. Walter C. Williams
NASA Chief Engineer
National Aeronautics and
Space Administration, Code D
Washington, D.C. 20546
NSF
Mr. Gaylord Ellis
Director, Division of Grants
and Contracts
Nationsl Science Foundation
Washington, D.C. 20550
STOP 85
STOP 19
TRANSPORTATION, Dept. of
Mr. William S. Heffelfinger
Assistant Secretary for Administration
Department of Transportation
Washington, D.C. 20590 STOP 330
TREASURY, Dept. of the
Mr. Warren F. Brecht
Assistant Secretary (Administration)
Department of the Treasury
Washington, D.C. 20220 STOP 223
USIA
Mr. Edward J. Nickel
Assistant Director (Administration
and Management)
United States Information Agency
Washington, D.C. 20547 STOP 121
VA
Mx. Edwin L. Arnold
Assistant Administrator
for Planning and Evaluation
Veterans Administration
Washington, D.C. 20420
STOP 73
755-3572
632-5772
426-2332
964-5391
632-4990
389-2608
Approved For Release 2002/11/04 : CIA-RDP79-00498A000300070001-0
STAT Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0
Approved For Release 2002/11/04: CIA-RDP79-00498A000300070001-0