FIRST QUARTERLY MEETING OF STATE/CIA SENIOR ADMINISTRATIVE PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00498A000200090007-3
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: October 23, 2000
• Sequence Number: 7
• Publication Date: June 30, 1976
• Content Type: LETTER

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Asst. Secretary
Communications
Security
14 July 1976
MEMORANDUM FOR THE RECORD
FROM John F. Blake
Deputy Director for Administration
SUBJECT: First Quarterly Meeting of State/CIA Senior
Administrative Personnel
1. At the suggestion of John Thomas, the Departmental
Assistant Secretary for Administration, the first quarterly
meeting of senior administrative counterparts of State and
CIA took place on Thursday, 8 July. The meeting was opened
by Larry Eaglebur.ger, the Deputy Undersecretary of State
for Management. He spoke the usual gracious words and after
several minutes departed.
2. For the first meeting of its type I was rather
satisfied with its results. It is too early to tell what
ultimate good this forum may produce. The number of people
involved, and the number of functions represented, do
present a challenge. It may well be, after another two
meetings, that some organizational schematics may be
determined so that we would eventuate with a series of sub-
groups that would meet on a functional and/or geographical
basis between the quarterly meetings of the entire group.
It was determined that the next session will be held in the
Agency. Because of the size of the group, and the lack of
a suitable, standard conference facility in the Agency to
allow all to sit at the same table, I will have a temporary
conference facility established in Room 1A-07 of the Head-
quarters Building.
3. Attendees at the group were:
DEPARTMENT OF STATE
John M. Thomas
Willis E. Naeher
Victor H. Dikeos
Orlan C. Ralston
Daniel L. Williamson
John S. Connally, Jr.
Joan Clark
Gregory Kryza
Ralph Scarcutt
Sanford Mentor
Karl Ackerman
DDA?76-3463
for Administration
Foreign Buildings
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CENTRAL INTELLIGENCE AGENCY
John F. Blake Deputy Director for Administration
Thomas B Director of Finance
Director of Communications
Robert W. Gambino Director of Security
Chief of Support, Africa Division
Chief of Support, LA Division
Chief of Support, Near East Division
Chief of Support, East Asia Division
Chief of Support, European Division
Special Support Assistant, DDA
4. We had previously suggested in correspondence to John
Thomas three general agenda items and they were the ones
discussed:
a. A brief description of both agencies'
administrative systems
b. Development in the field of counter-
terrorism
c. Any new concepts in overseas manage-
ment
5. The following does not purport to. be "minutes of the
meeting" but identifies points brought up by various individuals
which appeared to be of some import. John Thomas mentioned the
somewhat recent establishment of the "Priorities Policy Group"
within the Department, a mechanism that would allow issues with
resource-related implications to come under a senior group for
resolution. I was struck with the similarity of the mission of
this element and the mission, as I understand it after several
discussions with Hank Knoche, that he has in mind for the new
Executive Advisory Group. It could be in the future that
mutual issues decided upon by this administrative working group
could eventually go to these senior bodies in both agencies for
the adoption of either a mutual position or the identification
of points of divergence.
6. The major topic was counterterrorism and, specifically,
the need for State and CIA to adopt more common policies and
standards to. approach this matter. State has been under some
pressure from the Senate Foreign Relations Committee to come
forward and explain their program. They are also on the
defensive with the Congress concerning the murder of the U.S.
Ambassador and the Economic Counsellor in Beirut. After all
the grandiose policy statements were made concerning the
program some of the hard facts that emerged were as follows:
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a. Local guards, for a variety of reasons, are
not the answer to affording physical security
protection to U.S. officials abroad. One of
the problems of hiring guards is the expense
involved. State has now developed the policy
that when embassies wish to hire guards, they
have to do it within the constraints of the
total personnel monies alloted to the embass
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b. The problem of identifying the potential of
terrorism in any area leading to a determina-
tion that the furnishing of physical security
safeguards will be done at government expense
is far from solved. After a bit of pushing,
Thomas did admit that their policy is "ad hoc
based on the local situation at any given time."
8. As a result of conversations and agreements between
and myself, this Directorate is establishing a
small task force to identify ways and means to implement some
of the recommendations that have come out of the State/Agency
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senior group studying the problem. Support Chiefs in
the Area Divisions will play a significant role in this matter.
I have put Mike Malanick in charge of this task force. A copy
of this memorandum has been forwarded to him so that the group
may also take under its cognizance the physical security
matters pertaining to counterterrorism.
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D/OF
D/OC
D/OS
C/Support/AF
C/Support/LA.
C/Support/'NE
C/Support/EA
C/Support/S-E.
SSA-DDA
C/CCS
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 ^' UNCLASSIFIED
^ SECRET
ROUTING AND RE
SUBJECT: pptional)
First Quarterly Meeting of State/CIA Senior
Administrative Personnel
FROM:
EXTENSION
NO.
John F. Blake
DDA 76-3463
DD/Administration
DATE
Room 7D-24, Headquarters
5454
14 July 1976
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
DDCI
R
7D
o
60
m
-
o
Hank:
2.
The attached memorandum
describes a new approach to
3.
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meet' g, and hopefully
Dba
ving, some of our long-
time administrative problems
4.
with the Department of State.
You will also note in the
attached memorandum a new
5.
relationship described betweei
this Directorate a d
6.
a we may ring more
power to bear on this issue
and hopefully impact on and
7.
more expeditiously arrive at
some decisions.
8.
9.
John F. Blake
10.
Att
11.
12.
13.
14.
15.
FORM
3-62
^ INTERNAL
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F-1 SECRET E] CONFIDENTIAL 1:1 USE ONLY
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