Career Service Panel Office of Research and Development

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00317A000100050021-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: November 11, 2016
• Document Release Date: January 15, 1998
• Sequence Number: 21
• Publication Date: February 14, 1972
• Content Type: AG

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Career Service Panel
Office of Research and Development
?A4 February 1972
0900 hours
Room 607-Conference Room
1. Review of agenda for i14February 1972
2. Review of minutes for 10 January 1972
3. a. Promotions
b. Staff changes and additions
c. Advance notice of special ORD training
d. Nominees for the Federal Executive
Institute for FY-73
4. ORD Career Develo i lan
5. ORD Career Review Techni ues
6. DD/S&T General Notice 122
System
25X1A9a
25X1A9a
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7. New business
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EYES Y
CAREER SERVICE PANEL
Minutes of the Meeting
14 February 1972
A25$9 :
Chairman
Secretary
1. The meeting was called to order by the Acting
Chairman at 0904 hours.
2. There was one addition to the agenda for
14 February 1972 as follows:
Item 7. New Business
25X1A9a
a. ORD Promotion Procedure for
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3, explained why the promotion
recommen a on from GS-14 to GS-15 f
r
o
naa been withdrawn at this time
a QSI had been given to in April
in fart h
-~
e
t
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25X1A9a
felt a promotion action at this time iwould b
he would present the recommendation again at the CSP1meetiand
ng
in August 1972.
4. There was no formal approval of the minutes for
10 January 1972.
CRaw 1
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5. reported the following:
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ADDITIONS
22 February 1972
Contract Negot., GS-11 from OSA to PMS/ORD on
PROMOTIONS
hys Scien-Res., An/ORD from GS-12 to GS-13 on 9
Ja
ar
1972
25X1A9a
ys Scien-Res., AP/ORD from GS-12 to GS-13 on 9
nu
y
January
1972
Secretary Steno, An/ORD from GS-4 to GS-5 on '9
January
1972
Secretary Steno, MBSD/ORD from GS-6 to GS-7 on
9 January 1972
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REASSIGNMENTS
GS-15, Phys Scien-Res., RP/ORD to DD/S&T, Washington, D. C
Field, Domestic Field Staff, Deputy for Research and Development as of
30 January 1972
S-13, Phys Scien-Res., SPG/ORD to office above, same date
14, Phys Scien-Res., RP/ORD to OEL as of 21 January 1972
GS-15, Phys Scien-Res., SPG/ORD to RP/ORD as Deputy Chief
on 14 February 1972
GS-15, C/PMS/ORD to DC/PD/OL on 28 February 1972
3-14, C/PMS/ORD from DC/PMS/ORD on 28 February 1972
3, DC/PMS/ORD on 28 February 1972
RETIREMENTS - None
0 GS-13, Phys Scien-Res., to FMSAC from An/ORD on
January 1972 for three months
Secretary Steno, GS-5, An/ORD. Returned to home area.
TRAINING NOTES
Date for Performance Appraisal Workshop to be conducted by OTR for ORD
Career Service Panel members and others who prepare and review fitness
reports has not been scheduled. More information on this date will
be obtained from OTR by the next CSP meeting.
SPECIAL NOTES 25X1A9a
a. Quality Step Increase for GS-13, DC/PMS/ORD
has been approved by OP but has not been officially presented to
him by D/OL.
b. Competitive Evaluation of GS-12s will be done in March. Reviewer
assignments were made as of October 1971.
25X1A9a
c. Phys Scien-Res, GS-15, An/ORD has been nominated
by t e Agency to atten Program Management Development Course, Harvard
University starting 10 September 1972.
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6, stated that he has become aware of the
fact that t e Support Staff/ORD is not being kept informed
of various activities being done within ORD divisions
which are pertinent to the Support Staff operation. As a
consequence, the Staff has been put into embarrassing
situations at times because of this lack of information.
He requested Division Chiefs to keep this in mind.
7. The following nominees were considered by the
CSP for the Residential Program in Executive Education,
Federal Executive Institute, FY 73:
a.
b.
c.
d.
e.
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The CSP selected the following to be considered
by D/ORD for nomination to the above course:
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8. moved that the CSP recommend approval
for the follM~lA9taraining :
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a. GS-13, Phys Scien-Res.,
to attend. ac i Egge Associated Universities,
Oak Ridge, Tenn., Radioisotopes in Research Course
scheduled for 3 April 1972 to 28 April 1972.
Tuition, travel and per diem - $1,700.
b. Phys Scien-Res., GS-15
to attend the same course scheduled in
September 1972. Cost - $1
700
,
.
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seconded the motion. Vote was unanimous. Motion
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9. reported that in accordance with the
motions carrie at the last CSP meeting that no further
action had been taken on the Career Development Plan.
25X1A9a 10. 1111 stated that he had briefed D/ORD on all
matters iscusse in the CSP meeting on 10 January :1972.
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9 X1 qa EYES OL
25X1A9pI stated he and his committee and
h ced by the CSP members to brief the
D/ORD on FMSAC informational material and discuss the
FMSAC employee evaluation plan for the purpose of sounding
out the D/ORD of the .ility of implementing such a
25X1A9a plan for ORD. reported that to date briefing
of the D/ORD on e ac ua FMSAC material had not been
accomplished.
25X1 A9a 21 A9a
12, moved that the CSP delete
25X1A9a requirement, passe a the last CSP meeting that
and brief D/ORD on FMSAC informational material.
There was no second. Motion not carried.
13. The CSP then discussed the following:
a. ORD Competitive Evaluation Procedure
b. FMSAC Ranking System
c. Advisability of continuing with the
present ORD competitive evaluation
procedures until a ranking system
for ORD could be worked out.
d. Problems of creating a ranking
system for ORD.
e. Need for indication of slot situation
in ORD from D/ORD. Time in grade and
headroom information should also be
made available.
f. Need to know the actual program goals
25X1Aba objectives of the R&D program.
25X1A9a
using figures from a report made
by s a ed that the CSP should check FMSAC
resu s in compe itive evaluation against the evaluations
done by ORD. His chart was as follows:
FMSAC
ORD
Comers
19.5%
A -
11.0%
Comers
Average
50.6%
B
48.0%
Average
Below Average
26.5%
C
28.0%
Below Average
Goers
3.4%
D
.3%
Goers
W
.5%
9.5%
Not Graded
25X1A9a
question was whether CSP/ORD wanted to replace
t e way t ey were evaluating ORD employees with a new manner
of evaluation when ORD was coming out with a breakdown
similar to that of FMSAC.
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15. pointed out that the CSP/ORD was
trying to set up some equitable career service techniques
where the employee would be evaluated with respect to his
performance against his "peers" over a long period of time.
16. stated he felt the problems facing
the Panel cou, e separated into three groups and that
they should be considered separately rather than as one
program. He listed them as follows:
a. The Career Development Plan should
be written. It should be separated from the
problems of the Office.
b. Decision on how to evaluate ORD
personnel. Should it be the numerical techniques
of FMSAC or the present letter method now used by
ORD?
25X1A9a
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c. The need to know ORD office requirements
and promotion vacancies coming up in the next
few years.
17. moved to table efforts on the
Career Development Plan, Career Review T iques Program
and any other further efforts. seconded the 25X1A9a
motion. There were no members in favor of the motion
and two members abstained from voting. Motion not carried.
18. stated that due to a slight infraction
of parliamentary rules of procedure he reo ened the 25X1A9a
discussion on the motion made by in Item 17
and a vote was taken again. Five members voted against the
motion and two members voted in favor of the motion.
Motion not carried.
25X1A9a 19.
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left the meeting at 1000 hours.
20. The Chairman directed the Recording Secretary
to delete a motion made by
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21. requested to prepare a report
reflecting the broad techniques of evaluation now used by 25X1A9a
ORD as against a proposed new techniques of evaluation so
that the CSP members could r benefits derived
from the proposed method. stated he felt this
was not needed since he had done this when reviewing the
FMSAC informational material.
5 25X1A9a
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22. moved that identify
the particular elements of the FMS p an so that the Panel
could make recommendations to specific elements one at a
25X1A9a time, seconded the motion. Four members
voted in favor o t e motion, one member opposed the motion,
and there were two abstentions. Motion carried.
23. The CSP then took a short intermission and
reconvened at 1130 hours.
24. When the Acting Chairman returned to the meeting,
25X1A9a he informed that a meeting with the D/ORD to
brief him on FMSAC informational material had been set up
for 1400 hours, this date.
25.
Discussion continued on identifying the elements
of the FMSAC plan at this meeting and then listing them on
the agenda for the next meeting for more detailed discussion.
25X1A9a
26.
identified the elements as follows
ITEM I
1.
2.
REVIEW OF PRESENT ORD PROCEDURES AS TO COMPETITIVE
EVALUATION AND MAKE ANY RECOMMENDATIONS OR CHANGES.
LEAVE THE "FIELD OPEN" FOR ANY OTHER RECOMMENDATIONS
IN TERMS OF COMPETITIVE EVALUATION.
ITEM II
1.
FMSAC
10 YEAR STAFFING PROJECTIONS
2.
FMSAC
PROJECTED PROFESSIONAL LOSSES DURING FY 71-80
3.
FMSAC
PROJECTED CUMULATIVE PROMOTIONAL HEADROOM DURING
FY 71 -80
4.
FMSAC PROMOTIONAL READINESS OF PROFESSIONALS DURING
FY 71 - 80
5.
ORD PROJECTED OFFICE STAFFING REQUIREMENTS AND HEADROOM
(See Item Z9)
ITEM III
WHAT WOULD CSP/ORD ESTABLISH TO RESOLVE IDENTIFYING PROBLEMS
SUCH AS:
1. RECONSIDER TIME IN GRADE PROMOTION CRITERIA
2. CONSIDER AND ADOPT A TRULY COMPETITIVE EVALUATION SYSTEM
3. ESTABLISH THE YEARLY INPUT LEVEL OF JUNIOR OFFICERS TO
OFFSET THE ANTICIPATED GAP IN GS-11 LEVEL IN FY 72-80.
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26. (Cont'd)
ITEM III (Cont'd)
4. CONSIDERATION OF JOB ROTATION AND TRAINING NEEDS OF
JUNIOR PERSONNEL
5. RECOMMEND ACTIONS TO BE TAKEN FOR EMPLOYEES IDENTIFIED AS
"GOERS," I.E. DOWNGRADING, INITIATION OF SELECTION OUT
PROCEDURES, ETC.
6. SPECIAL CONSIDERATION FOR "COMERS."
27. It was decided by the Panel to review Item 26 -
ITEM I and ITEM II at the March CSP meeting and Item III
at the April CSP meeting.
28. It was agreed that the CSP would review the
above items and then go back to reviewing the previously
submitted report on the Career Development Plan by
29.
Office St
25X1A9a Item II.
voted in
moved that discussion on ORD Projected
ments and Headroom be added to
seconded the motion. Three members
avor of the motion, two members voted against
the motion, and there was one abstention. Motion carried.
25X1A9a 30, asked for the following clarification
on DD/SST enera o ice #122, dated 26 January 1972 on
the DD/S&T Vacancy Notice System:
a. Definition of junior personnel. Does
this include personnel up through GS-13?
25X1A9a Answer from Includes anyone from
GS-O1 through GS-13.
b. If recruiting above GS-13 level,
can the Office recruit from the outside?
Answer: No
c. Can the employees look for other
Agency opportunities on his own? Answer: In
most cases they do.
d. Interpretation of paragraph 7.
Answer: Administrative Officer will notify DD/S&T
components on how many copies will be needed on
vacancy notices.
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31. proposed a review of planned
promotions wi in or the next 18 months. No decision
was made o 55th1i49Xroposal.
32. X made a statement of intent to
promote Phys Scien-Res., from GS-12 to GS-13.
n (An/ORD) 25X1A9a
r_v~ n n_
25X1A9a
34. The next meeting of the Career Service Panel
was scheduled for 6 March 1972.
33 made a statement of intent to
promote ys Scien-Res., from GS-12 to GS-13.
25X1A9a
35. moved to adjourn the meeting.
25X1A9a seconded the motion. Vote unanimous. Motion
carrie .
36. Meeting adjourned at
xecu ive Secretary
y
Career Service Panel/ORD
25X1A9a
Acting airm CSP/ORD
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