BILLINGS FROM OTHER U. S. GOVERNMENT AGENCIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP79-00107A000100040031-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 14, 2016
• Document Release Date: March 20, 2003
• Sequence Number: 31
• Publication Date: September 6, 1966
• Content Type: MF

IISPENC=5-
procurement,
"'PAT
6146prprAfitopse 2003/05/14: CIA-RDP79-004-07A000100040031-5
of Logistics
Billings frogs Other U. S. Goverment Agencies
Your smorandum of 20 June 1966, same subject
Section 601 of the Bconceiy Act of 1932 as omen?
(31-VOCA-686(a))
GAO Polley and ProombresA0mml for Guidance of
Federal Agencies, paregraph 4230.20
Federal Property Menagement Regulations, Armament
No. E.15, dated 30 itumh 3.966
Our smorandott of 2 April 1965, subject: Development
of Compatible Logistics and Finance Procedures for
Rsoording Property Procurement
Office of Finance Instruction No. 711 Revised
22 Deoember 1965
Office of Finance Instruction No. 102 Revised,
28 Yebruary 1966
with your reccindation in reference (a) and the au
oes (b), (0) and (d), this Office will continue in effect
billings fraa other U. S. Government agencies propptly
subject to adjustment by the tilling agenCies of signifi
by sUbsequent audit.
t to billings moseiwed from: elements: of the r ertcent of
Services Administration, covering =BMW and rEnsmalp
oe is concerned about the extensive use of manpower
required to manually process the large volume of NILOTR/PANDOTRIP documents
received and the: necessity for identifying NMLS2Rip/FEDOTR12 document nuibers
to related Logistics voucher nuabors,for the purpose of recording VeVments ttv
the property system. _A eore comprehensive presentation of this preblem,
together with a, recommendation for development 'of compatible Logistics and
Finance procedures for utilizing computer capabilities in recording property
transactions under the MILSTR1P/PEDSTR1P eystet, Is contained in reference (e).
It la reettAmavgaFto! cR4ene w3i9fwity6iiwed3w R?40GalAments.
WET
Approved4or Release 20 3/05/14 : CIA-RDP79-09407A000100040031-5
plication of the =STRIP and =MEM eystems to the Agency
as envisaged in referee (e) oannot be imphomented immediately;
ee recommende that the groundwork for development of the
edtwea to started as somn as possible
Lition to the recommendation in paragraph 24 above, this Office
.Ufication of payment and post-aulit procedures relative to
eh can be implenented isssediately, by modification of
it mandatory that /132123137 and /aLaillaP billings be
acoepted as "constructive evidence of receipt" for payment purposes. tinder
this conoept, out Office vould process sudh biUinge for peyment as allotment
expenditures immediately upon their receipt, subject to adjustment by the
billing agencies on subsequent identification by your Office of any discrep..
ambits due to failure to deliver in accordance vith tbe requisition. This Office
would support its action in certifying the billings for perment by recurring
reviews on a selective basis of the detailed receiving records naintained in
the Office of Logistics to assure the adequacy od'veritioation by that Office
of deliveries against WWI= and PEESTRIP requisitions for which parment has
been made.
4* 1ntation of the above Proposal mill require revision of references
g) and some arrangements Should be inelmded to provide the Office o
as adept and riessi Branch with infOrmation to permit liquidation of
its procurement allotment obligations. It will also be necessary for the Office
of Logistics to'
a.Devise
Voueier Cross Reference Eesister (currently
being furnished to the Office of Pince by the Office of Logistics)
to include the applicable mar amount numiber to be charged for eedh
procurement action.
Approved For Release 2003/05/14:e6-RDP79-00107A000100040031-5
SECLET
Approved For Release 2003/05/14: CIA-RDP79-00107A000100040031-5
b. me forwarding to this Office copies of authorizing and
reeivin umenta for FEBSTHIP and MILSTH1P purchases,
C. c4ica11y, analyze uneatehed acquisition and payment transac-
tions identified by PEDSTEURAMLBTElY and Agency Purchase Order
runbers (formerly identified by receiving report/purchase order
numiher) on listings prepared by the Office of Computer Services
and initiate action where necessary to adjust discrepancies due
to failure to deliver in accordance with the requisitioa.
4.
If effectively executed the policy and procedural changes proposed
herein should result in reduction of paperwork in both the Office of Logisties
and thisoffice, If your Office concura that this general proposal bas zig-
nificant
merit is recommended that you, designate a representative to
collaborute with a representative of this Office's 1lir and Planning Staff
on the development of detailed procedures in coordination with the Office of
Computer Services.
11. H. =ES
Direcrto-r of Finance
Approved For Rel /05/14 : CIA-RDP79-00107A000100040031-5
Approved For R
Approved Fo
SENDER WILL CHECK CLASS, :IA.. !, Alkr:
i.c.
i
rea*-20- eithilik ; ' A'
illif SECRET
CENTRAL INTELLIGENCE AGENCY
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INITIALS
Chief, C & L Division
513 Key Bldg.
ACTION
DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
X
COMMENT
FILE
RETURN
X
CONCURRENCE
INFORMATION
SIGNATURE
Remarks:
As a result of our recent meeting, am
attaching a redraft of the memo to 0/L on
Billings from Other U. S. Government Agencies.
Per our conversation, would appreciate your
expediting concurrence or comments.
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
DATE
Policy and T".-2.7.,-;.!-:. ? 7-b4P-P 615
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