NOTES ON IP BOARD MEETING

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05703A000300010033-6
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 28, 2016
• Document Release Date: July 8, 2005
• Sequence Number: 33
• Publication Date: February 2, 1970
• Content Type: NOTES

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Notes on IP Board Meeting
2 February 1970
1.: SIDES
Chairman asked for evaluations:
I said SIDES did not provide for the data channel
.needs within an acceptable time frame. SIDES addresses phone
security... for which the need for improvement is perhaps
questionable. If a need for more secure "Red," line system
does exist, there must be a'less costly way of improvement...
perhaps by separating Red wire from Black. It also appears
the data channel need could be met less expensively than through
the SIDES proposal.. e.g., perhaps data 25X1
wiring costs per computer center, even with separate wiring
for each remote.
feels there is a real need for better security in
voice transmission... even a.n."acute" need.. DD/P has inadequate
Red and virtually no Gray or Green. Agency should proceed with
development of secure voice system. Also, we should plan a
generous Data System under SIDES... and deal with, our data
h
c
annel needs in the short run on ad hoc basis until SIDES steps
forward and center,
Isaid:
a. SIDES does not meet the existing requirement
for data channels. OC may be underestimating number
of remotes to be installed. We need better .near-term
planning for this need. OCS willing to help with slots
and technicians.
b. We need to clarify who is to carry out planning
and installation of data links. says OC
does not have clear charter-for data line installation.
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c. The technical question of whether or not data
Most of industry is planning this way, using telephone
lines.
by single, narrow-band system needs resolution.
and voice can be, for the most part at least, carried
d. Although go-ahead action should be taken as
fast as possible, it appears the focus of the A&E study
should be modified., since the study is aimed at present
SIDES proposal, which is in question.
pointed out that the origin of SIDES was such
that the accent has been on "HOW" rather than "WHY4;,,. The
nature of the requirement fcir changes in our local communi-..
cation systems may need further analysis and clarification.
The recent questionnaire on terminals is the beginning of an
analysis of the Data Channel need.
(O/PPB) pointed out that if voice systems
in the Headquarters Building need extensive change for secure
voice, so do voice systems in all the other CIA buildings;
further, our buildings should be secure-voice linked (SIDES
provides.for Headquarters Building only).
subsequently gave this report on Red lines:
1500 lines now installed... of which 1374 are
,now in operation. Thus 126 are available
for hookup.
500 additional lines can be added to. system if needed.
c. 7000 telephone'i.nstrume4ts with red buttons.)
Chairman said it appeared some form of A&E should
get underway promptly. He 'said he would draft a
statement on SIDES (with recommendation) to send to
ExDir- Compt.
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eviewed the backup requirement and the proposals
contained in his memo of 28 November 969.': Principal-options-on
site seem to be the OEP' site
Some discussion of West Coast Contractor site?', some
,problems identified in this regard.
1. 1 to see if NPIC has contingency
. . Chairman said he would draft,a paper
recommending a course of action.
offered to help.)
OCS Role (relative to other ADP Centers in CIA)'
Chairman asked to indicate the major aspects
.of the question of what role OCS should play.
arrangement for UNIVAC hardware backup with
NSA or elsewhere.
identified three such aspects:
a. Mutual assistance among ADP shops,
with OCS, the largest, usually assisting one
of the smaller centers.
b. OCS undertake to improve User's understanding
of how to relate to a computer center.
c. Place with OCS more authority to perform
centrally. (e.g., hardware selection; operating systems;
File Management System Software; contractors and
proposals; applications review; security safeguards.)
informed. the Board that he is formulating a policy
intended to clarify the CRS-OCS relationship, an issue discussed
several times by the Board, In essence, the policy will define the
CRS role to comprise general document storage and retrieval,
the RSM, and automatic dissemination... whereas -special projects
(applications involving analysts' files) would be placed with OCS.
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Thus, QUIKTRAK and related efforts would. be transferred to OCS.
Such a structure for CRS and. OCS roles, will relieve the area of
most direct overlap between these two facilities.
pointed out that, in addition to in-house comparisons
already planned, CRS will compare the LITE and HARVEST systems
5. Remote Terminal Survey
In 'preaching, we forgot to do; the DCI area had-,.not been
canvassed re, remote terminal requirements. (DCI' area report
has since been turned. in.)
will synthesize the. returns, from
the Questionnaire and. propose next steps to the
Board. Chairman indicated again the need to
establish adequate controls over the development
of remote terminal services. IP Staff is to draft
a statement on criteria for remote terminals.
. Feedback from TECH' Group re sharing of software
reported on the four alternatives considered
by the TECH Group to foster the sharing of already existing
computer programs within the Agency when feasible. Insofar
as cataloging Agency programs is concerned, the TECH Group
recommends use of the Community File and Program Catalog.)
a system already in being. '(For details, see notes on TECH
Group meeting' of 15 January 1970.)
pointed out that registers of programs
cannot be expected to have much impact, that informal
liaison among Agency, Programmers should be encouraged
in that it offers more promise for sharing knowledge nd
software than do registers, that greater use of the O S
functional directory on who is competent in what technical
-.Task Force formed under the TECH Group to work
towards standards and greater commonality in CIA's
software insofar as feasible.
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Action:
suc a Task Force.
. Orientation Tours for Board
outlined schedule of tours for 17 and 19 February,
covering RSM and QUIKTRAK, IPRD (Ames), FMSAC, MAX II and
UNICAC 9300, Commo centers, and IPRD Board 25X1
approved.
to lay on these visits with components
concerned and issue detailed schedule to Board
members.
COINS Security
ncernang OINS, in which he urged that IP Staff and. others work.
with OS in. effort to define ,alternatives for dealing with the COINS
Chairman informed Board of his memo to Director of Security
co C
eecurity, prooiem.
-5-
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Notes on IPB Meeting
16 February 1970
1. Status report on management of ADP
Chairman reviewed for the Board, the substance of his oral
--------...._.._.,reports on ADP to Executive Director-Comptroller and DDCI.
Included in his comments was mention of the following issues:
Growth in number of remoteterminals
Upgrading of hardware in-our.ADP centers
e. Technical advisory review by OCS of all hardware/software
c. Security restraints on ADP
d.' CIA initiatives re useful capabilities in a community context
acquisition plans
ADP organizational change as viable option'.
Stimulation of brainstorming in ADP
Long-range plan for ADP activities
Decision on what to automate--Who and How?
Information flow and automatic dissemination.
k._ Storage space problem
1. Personnel.recruitment and training.
`Chairman provided brief feedback on reactions of
Executive Director-Comptroller and DDCI:
Executive Director-Comptroller:
b.' CIA should try to contribute usefully to community`
efforts.. ;
in ADP -- especially hardware approvals.
a. Need to centralize all decisions involving resources.
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c. Closer scrutiny and control over future ADP growth
required.
DD CI:
mechanisms for ADP (IP Board, IPC's, IP TECH Group,
Technical Facilities Committee, IP&E Team, etc.)
a. Pleased with structure of planning and control
b. . Central control over ADP resources important..
Is IP Board strong enough? DDCI will help if called upon.
c. CIA responses to community-wide plans and &,ystems
should be supportive to DCPs community concerns. -
d. Career Service for ADPers deserves some thought.
Action: Chairman will put some of these problem
areas to paper... for Board consideration.
2. SIDES
e.,v aa.agG a.{i C11VT6 w upgraae voice security seems'.
:in question.
- Data channel needs not reflected in SIDES schedule,
focus of specifications for the A&E study and to examine
for A&E study OK'ed by Executive Director ?
- Task Force (O/PPB and DD/S) needed to guide the
further the secure voice need and possible solutions.
Need to control growth of remote terminals;
IPBoard will specify policies and approval criteria
0
re SIDES:
Chairman outlined the themes in his comments to DD/S
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(1) Task Force, chaired by DD/S representative,
to be activated. (O/PPB members have been
named.)
(2) IP Staff to prepare statement on policies and
approval criteria for remote devices.
. 3. ADP Backup Facilities
Board. members commented on Chairman's draft statement
re policy and roles for ADP Backup Facilities:
0
DD/P feels its present backup may be adequate.
- Probable security objection to carrying mag tapes
unless very expensive protection is provided
- Number of backup tapes should be small relative
o total holding.
'this building (as RID does now).
- Should consider backup tape storage site in
Perhaps IP Staff should be charged vice OCS
to play the role if all agree.
to oversee backup plans and procedures. OCS willing
workload would quickly swamp RID' and CRS.
on RID or CRS gear. Further, volume of OCS
shops OK... but OCS has some jobs which won't run
- Mutual backup support, among Agency's
OSP, says OK to pursue use of
priorities must be fulfilled.
West Coast facility as emergency backup... but OSP
- Closest backup for RCA 45 and 35 in
- What are the security requirements . if we use an
external facility (such as ~?
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- Need to improve definition of what files and programs
(Users do poorly at specifying; now part of systems design
process in OCS.)
should be maintained for emergency backup insurance.
- Physically separate ADP centers means loss by
were in single, open space (.no fire walls) site.
fire, etc, might be less than if all machines and. data
OEP, need memo from Executive Director-Comptroller
to OEP.
- If we mean to pursue backup planning with
- Agency's Emergency Planning officer's position
recently abolished.
- DD/S does not wish to surface at this time outside
limited emergency such as under consideration by the
OEP site is nuclear relocation site rather than
planning.
CIA with any indication of change in CIA's emergency
-' 'Expanded use of may cause problem',
know as early as. possible.
.because of space limitations. Thus, DD/S needs to
backup. (What processing, specifically, requires
quick recovery; what time period (24 hrs?) does
quick recovery assume; etc.)
Basically, .need ,clearer grasp of the need for
- DD,/I has paper in draft concerning physical
layout of our ADP shops. If consolidated, firewalls
fire/water damage.
might be desirable to isolate areas of potential
- NPIC is talking with NSA about backup'for the
UNIVAC 494's.
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- West Coast facility seems remote. 'Perhaps
closer backup site could be identified..
- OCS should not oversee the development of
backup procedures for other centers.
- The OEP site has UNIVAC gear (.not 494)
which might in some way be compatible with
NPIC .needs.
Ac tion: IP Staff and OCS to get together to try to
.clarify the specifics of our backup needs...
and then perhaps actions suitable to those, needs.
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TRANSMITTAL SLIP
ROOM NO.
6N212
Notes on IP Board Meetings,
2 and 16 Feb 1970 and
Memo For the Record, dated
26 Feb 70, Subject: Meeting
with Ex. Dir-Compt on 25 Feb 70
are attached.
DATE
4 A10 7
FROM: DDI Planning Staff
ROOM NO.
2F24
1 FFEB ORM 55 24 I REPLACES FORM 36-8
WHICH MAY BE USED.
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