APPROVALS CONCERNING ACQUISITION OF ADP EQUIPMENT AND SERVICES

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05703A000300010028-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 13
• Document Creation Date: December 28, 2016
• Document Release Date: December 31, 2003
• Sequence Number: 28
• Publication Date: April 2, 1970
• Content Type: MF

8n DRAFT 2 April 70
Approved For Release 2004/02~:' C'YAIRDP78B05703A000300010028 ~,(Z
MEMORANDUM FOR: Deputy Director for Intelligence
Deputy Director for Plans
Deputy Director for Science and Technology
Deputy Director for Support
SUBJECT : Approvals Concerning Acquisition of ADP
Equipment and Services
1. Restraints on available resources and the need to centralize
Agency consideration of plans to acquire significant ADP equipment
and services require that such plans be forwarded to me for approval
even if such acquisitions have already been budgeted.
2. The following criteria are to be applied in determining those
ADP acquisitions which require, my approval before funds are
committed:
a. Any computer, whether used as a stand-alone
processor or as an integral, element of.some larger,
computer-controlled system. (Small desk calculators,
whether or not of electronic design, are excluded. )
b. Any upgrading of a computer (e. g. , additional core,
I/O devices, etc.) which results in a net increase in cost of,
Declass Review by NGA
for purchase.
SECRET
 S CRFE
Approved For Release 2004/02/11 : CIA-RDP78B05703A000300010028-2
c. Any contract to acquire-software or other ADP
services costing over
3. I urge all organization planning.system changes of the sort
envisaged in paragraph 2 to make the greatest possible use of technical
skills and experience already available in OCS and elsewhere in the
Agency through consultation and collaboration early in the planning
process.
4. In cases requiring my consideration, answers to the following
questions will normally be needed:
a. What is the proposed acquisition and what needs and
objectives are served by it?,
b. Explicitly, what benefits are expected to stem:. from
this acquisition?
c. What is the cost of the proposed acquisition.?? What
costs (and savings) can be anticipated for future years as a
result of this acquisition?
d.. What alternatives are available and why is the
recommended action preferred?
e. Does the proposed system change have consequences
which will be of interest to or affect other components? If so,
has the proposal been coordinated with the components concerned?
2
SECRET
Approved For Release 2004/02/11 :, CJA-RDP7:8Bo6743Ad0
25X1
 - ~ 5Vt,ht I i
,.. w
Approved For Release 2004/02/11 : CIA-RDP78BO5703A000300010028-2
f. Is the acquisition contained in your program plan and
budget? (If not, explain proposed manner of budgeting.)
5. Requests for approval covering the above information, together
with any additional information deemed relevant, should be addressed to
the Executive Director-Comptroller. I will look to the Information
Processing Board to study such approval requests and provide me with
comments for my consideration.
LKW
ExDir
SECRET
Approved For Release 2004/02/11: CIA-RDP'7'8&B05~7,O3A00030,Ob'1'0028-
 Approved For Release 2004/02/11' : gA-IbP78B05703A000300010028-2
POLICY CONSIDERATIONS GOVERNING ACQUISITION AND
INSTALLATION OF REMOTE TERMINAL EQUIPMENT
1. The following general principals, established by the Information
Processing Board, are issued as guidance to all who are planning to
acquire and install remote terminals outside the physical confines of
Agency data processing centers:
a. Remote terminals and remote service stations are to
be installed only where there is a clear requirement for such a
capability.
b. Remote terminal equipment must be technically
compatible with the normal capabilities of the data circuit
system to be developed in the Headquarters building.
Acquisition of devices such as the IBM 2260 CRT which
require special or supplementary wiring, switching or
processing gear is to be avoided whenever possible.
c. Remote service stations are to be established to
serve the remote terminal needs of an entire area or group of
offices wherever this is practicable. Individual or stand-alone
remote terminals will be authorized only in specialized cases
where the need clearly can not be met by access to the nearest
remote service station.
.
{
G
"'.) i I'~li1Jn
~......., - SECRET'
4j4J1
tut.i i1.
Exa1U 3 TOM
1d
1 a
I
Approved For Release 2004/02/11
 Approved For Release 2004 i:1cu_RDP78B05703A000300010028-2,
d. A capability is to be developed to allow remote
terminals to be switched from one computer to another
and from one data processing center to another. Except
in specialized cases, only equipment which is compatible,
with this capability is to be acquired.
e. Remote? service stations should be wired in such
a way as to permit batch processing access, including
remote job entry to any data processing center in the
Headquarters building. Strict procedures for protecting
files against unauthorized access are to be established.
f. Time-shared, interactive remote terminal services
for Headquarters building are to be made available from OCS
facilities only.
2. Plans for the 'installation of remote terminals outside data
processing centers are to be submitted initially for approval to the ADP
center or centers concerned and to the Technical Facilities Committee,
Directorate of ~Suppo'rt._~ Thereafter, these plans are to be submitted to
the Information Processing 'Board.
on such plans
il1~487~?~rR(I;
In formulating its recommendations
Board will be guided by the policy, considerations set
 i4~ N.01
Approved For Release 2004/02/11: Cl J`.
05703A000300010028-2
3
iff
1. Objective: To improve the selection of tasks, jobs and uses
to which Agency ADP is applied; to ensure the application of cost-conscious
judgment in the screening, selection and approval of requests for ADP
services. The study w4M consideethe following alternative methods of
achieving this objective:
as "Centralized" budgeting for ADP services by the
ADP centers (OCS, CRS, NPIC, ORD, RID), and production
of all user service requests within total resource limits.
This is the current practice and it forces ADP centers to
determine what resources and priority they will assign to
the various jobs requested.
d. Division of budgeting into "decentralized" budgeting
for ADP services and applications by users, and "centralized"
budgeting by ADP centers for cadre and overhead activities
such as systems engineering, training and administrative
activities. ADP centers would charge users for all services,
and funds would be transferred to pay for services.
e. Completely "decentralized" budgeting by users for all
ADP services and activity including overhead and cadre functions.
Users would be charged for all-ADP services including an over-
head fraction and funds or credits would be transferred from
b. Same as a. above, except users are informed of
past service costs by means of quarterly reports like the
OCS Resource Distribution Report and provided cost
estimates for requested new' jobs.
c. "Centralized" budgeting for ADP services by ADP
centers with services accounted against an allowance or
credit established for each user organization but no
transfer of funds. This involves the user in a degree of
"decentralized" planning, ; budgeting and management of
ADP resources to determine his allowance, and it requires
job estimates and cost accounting like the OCS Resource
Distribution Report.
.users to centers.
E>