PROPERTY ACCOUNTING WITHIN DED

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05171A000600020153-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 28, 2016
• Document Release Date: April 10, 2003
• Sequence Number: 153
• Publication Date: April 8, 1969
• Content Type: MF

Approvetrfor Release 20W/RfrIA-RDP78B,Q5171A000600020153-3
NPIC/TBSG/DED-1569-69
8 April 1969
MEMORANDUM 0 Chief, Development & Engineering Division, TS iNPIC
SUBJECT Property Accounting Within DED
14 Recently a building wide inventory of accountable property
erfOrmed by VPIC/Logistics to validate and update the various
dual office property accounts. The inventory revealed a number
crepancies in existing records, i.e., incorrect identifications,
correct assignees, incorrect quantities, omissions, etc. In most
the inaccuracies were attributable to haphazard property
ing procedures within the various offices and to a resulting
as on the part of the individuals within these offices.
2. Officially, accountable property, which is in the sphere of
responsibility of the individual component offices, is defined as
25X1 items having a value of nlor more, and also, certain serial numbered
items, regardlese Of value, such as lenses, firearms, etc. Common
items of office.f4rniture are controlled by the NPIC Logistics Office
and do not appear on the individual office accounts.
3. In addition to certain official accountable property, TSSG/
DED, because of the nature of its activities, is also the custodian
of a peculiarly specialised class of equipment items. These items
(breadboards, models, prototypes, and the like) are generally under
the control of an individual project monitor and are picked up as
accountable property seemingly only at the monitor's whim.
4. In order to achieve a rational property accounting system
within DED, it appears necessary to institute and enforce a more
formalized procedure than has been used in the past. The following
suggestions are offered with this goai in mind.
5. All I= property should be controlled by a designated DED
Property Officer. Included will be all items of official accountable
property which are obtained for use by the DED Staff and all bread-
boards, models, prototypes, etc. which are acquired by DED Staff
members during their normal contractual activities.
6. All property should be assigned DED control numbers by the
Property Officer. These nuMbers should be typed on non-removable
gummed labels and should be affixed to the particular item. (If it
Declass Review by NIMA/DOD
SECRET
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Approved For Release 2003/05/14: CIA-RDP78605171A000600020153-3
ggliApproved"Por Release 2 RIA-RDP781305171A000600020153-3
SUBJE : Property Accounting Within DED
seems desirable to distinguish DED peculiar items from official
accountable property items, a letter prefix such as "X" might be
used). These numbers should remain on the items until such time
as a formal disposition of the item is made.
T. It should be the responsibility of each Staff member to
insure that all acquired items are listed with the DED Property
Officer, that the correct nomenclature is utilized, that DED
property numbers are assigned and that DED property control tags
are affixed to the items themselves.
B. 3ubseuent to the recording of each item, the item should
be reissued to the cognizant Staff member on a hand receipt. The
item then becomes his responsibility until, such time an a formal
transfer of responsibility is effected.
9. Such a transfer might be accomplished by formal memo or
by hand receipt. In either case, the DED Property Officer?should
sign off on the transfer document and should be supplied with a
retention copy for his records.
10. Equipment on loan from other activities should also be
registered with the Property Officer and should be so marked for
control purposes. The Property Officer should also be advised
when the borrowed equipment is returned to its rightful owner so
that the property records may so indicate.
11. It is farther suggested that the Property Officer should
review his records at regular intervals (annually or semi-annea)ly)
to insure that they are correct. Such a review should include a
physical survey of the DED area as well as an audit of the property
assigned to each of the Staff members.
Distribution:
Orig Addressee
25X1 1
- DED Chronos
25X1 NPIC/TSSG/DED/R&DB-IV:
caier, 101)13-11/Dt1)
8 Apr 69)
SECRET
Approved For Release 2003/05/14: CIA-RDP78605171A000600020153-3