ALL SOURCE INFORMATION SUPPORT CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B05167A000800020020-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 23, 2016
• Document Release Date: January 29, 2014
• Sequence Number: 20
• Publication Date: April 4, 1963
• Content Type: MEMO

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4 April 1963
SITBJECT: All-Source Information Support Center
1.. Attached std iTs a:refinement of thet4 Biaxch. 1963 paper from
WAD/Eat, prepared as one of the three facets of the Task
Group charge frbm the DD/r. It is stromjy urged that it be presented..
as relevant to tSe ovei-all Special Center needs and valid in concept
and as an operational rani regardless of decisions reached on the
Operations` Center.
2- ra addition to its recommendations that Special Center informa-
tion support should be tru/y all-source, be.centralized under OCR
management and ,enjoy enIghtencd security policy, it also asks,on.
page 6, for transfer of 3a dots to OCR from existing DWI office staffs
and for a 2200 ft2 space swap involving* rooms on. the 2nd and 5th floors.
3. Further detail on the personnel picture is provided in. twAttach-
manta to therstzdy. No new organiFtion chart was drawn since what is
proposed is simply augmentationiof the existing Special Register and
Document Division. facilities in OCR.
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Attachment: Study als
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. 2 April 1963
? To develop a plan for provision of all-source information support for
research and proauction within the Special Center.
Assumptions:
a) That an-source information, support means centralized management
of the information processing functions including;receipt; /egging aid' control;
screening and distribution; indexing, storage and, retrieval; and reference
service; ?
b) That reported information from, literally, all-sources (human?
reconnaissance) would be received by- the all-source information support
center, .be indexed and stored, with particularly sensitive reports compart-
mented and access thereto limited to those individuals with the required
clearances;
c) That security controls on TKII materials, now essentially restrictive,
will be revised to allow for sufficient permissive features to avoid counter-
productive administrative procedUres concerning document flow, storage and
use within. the Special Center;
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d) That the type of centralized 'information support described herein is
required forsthe Special Center.aa whole whether or not the Operations
, Center concept is resti7ed,' aiid thaa. t implementation action is immediately
,required.
Relevant Pact:
I. Coordination: Following distribution of the memorandum of 14 March 63
from. SA/I.D/CR. to AD/CR, subject: DWI All-Source Center, and the creation
of the Ad Hoc DDII Organization Task Group.. discussions were held with all.
DEVI offices concerning the concept, personnel consolidations and physical _
movement suggestions contained in the 14 Itiaters memo. There was unanimous
agreement that the concept of centralized a11-source support was sound; there
was less agreement but still excellent cooperation in discussing personnel
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consolidations and physical moves. Revised proposals concerning these aspects
of the problem appear in paras. 10 and 11 below.
2.. &-acer Re-location of DD/I units within and outside the Special Center
was halted by DWI order, pending the report fiOra the Task Group. The
turnstile has been moved and is in operation on the *second floor; similarly,
the turnstile on the third floor can be put in operation. at any moment; those
on. the fourth through seventh floors will remain inplace. The DDR elements
originally schedulecl.to?aCUPy two-thirds of Corridor 2F are in the process
of moving in. FAiansion. (Arne Sgtecial Center to gain additional contiguous ,
footage not now dtcluded in ate plan, if possible at all, is limited to the
first floor staircase area in G Corridor, at the expense of Industrial or
Biographic Register space; the only other physically convertible space
Includes the OAD/RR and OAD/SI areas with theiredmia sfffct. Space
moves to accommodate the information support 5enter will be minimal,
involving (if approved) exchange of 2200 ft2 in three rooms in Corridor
2F for a. comparable amount in Room 5G28..
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3. Clearances: Nearly 50% of the 79 OCR Special Register plople who
will constitute the bulk of the inforMation support center have hot ?eceived ?
their TIM clearances; action has been initiated to speed up receipt, since
document transfer, indexing, key-punching et al cannot proceed midi this
hurdle is removed. Also, it ia expected that if the partial consolidations
suggested below occur, there will be a few indivianals not originally in-
cluded in the Special Center planning who will require clearances.. The
disseminatioa unit in the Center will also require additional clearances
to receive and process the special materials-other than the regular
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COMNT and Ticii series.
4. Anticir:atory Action: Since approval of this plan would invOlve
processing previously produced reports as well as current receipt,
and indexing of the old raateriatwould take-a fair amount of time,- certain
preliminary steps have been taken by CCR, viz., a) a complete collection
of existing TP.I reports is being compiled in SR/OCR; b) the punched card, sffe
index deck prepared by IslPIC is being duplicated for SR; c) a brief but
Intensive study has been made of DIFICts report indexing to Oompa.re the, .
codinwvith DDAkarea needs ,tr,,cois-rthe-hoard; and d) estimates 9;
increased personnel needs have been made.
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Discvssion:
5. In the individual DD/office discussions referred to above, CO and CDT,
althouz-eh not physically involved, agreed with the all-source information support
concept; ONF. did likewise, adding, ty way of correction of the 14 L:arch paper,
that their DE/F7e: people woulfl be in the Special Center. After conversations
with CCI? CT, 'a-sidI ORR, the personnel consolidation proposals with trruanfcr
to OW. now narrow down to the OCI Intelligence Information Staa's Dissemina-
tio47, unit and the loggina*d control function from their Registry; to OSI Staff's
telemetry file control clerk, plus one or two others from Document Control;
to 011Rrs Docurnent7unit of the Intelligence Staff; audi, possibly two or three ?
1-1(ItviclusiS wh,o? are needed to fill information support functions presently ia
other staMpOsitions to be consolidated within the Operations Center. Also.
for consideration, perhaps at a rater date because it transcends DD/I
boundaries, are transfer of non-CII-1. cable personnel anddissemination ?
responsibilities to OCR. File consolidation proposads, with transfer of
responsibility to OCR, include oRn Special Project's TEE holdings; NPIC
Liaison's TICK holdings; 031 Staff's telemetry file and related equipment;
CSrs Restricted Data control and dissemination cards and responsiiiilities;
and the other special series reports now controlled by SPIT and
OPT/2.liiitary. Other units suggested in para 9 of the 14 March memo do
not relate to the information support activity, although Erin uy a them do
relate to the collection management concept handled by others on the Task
Group.
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6. Additional information support functiand tq be undertaken bit- OCR
include indelling of non-CIA. (collateral) cables; branch or, as warranted,
lower level. (collateral) disseminattoa within oati similar to that done now
by the ORR. Reading Panel of ST/I/D; attempted revision of control and
processing procedures vis-a-vis Top Secret materials; and, to the degree
desired, one-top collateral/special retrieval service by SR/OCR.
7. Re-location of ORR/GG/Sov from rooms 2F43-47-50 (total:
2130 ft2) to room 5G23 (total: 2200 ft2) is proposed to free three
separate areas close to the SR/OCR central files, to provide a) worIC-
space for escorted customers who' are SI-cleared but not TE1r, and
who must use SIt's files (a malor requirement not provided for in.
present Special Center space pt-Inring); b) secure-area space for' the
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telemetry files and equipment; c) additional workspace for SI-only.
customers, for speciallycontrolled series workspace, or NPIC lirnicon/
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space - depending upon. whether this funation. (concerned after transfer of its
document holdings almost exclusively with requirements for collection or
PI production) would be located within the collection. management area, as it
would prefer to be.. Contrary to thinking expressed in the 14 March memo,
the ()CI Disseinination group, although transfetred orgint7ationally to OCE,
should remain. on the 7th Floor close to the teletype and the Watch activity.
Personnel transfers to SR or OCR's Document Division, resulting from
consolidatiaLs discussed above, can be absorbed by squeezing,witlx the
exception of additions --"")ocument Division which would necessitate use ?
of current oracIstir/D space?at least in. part, two or three shift operations,
if implemented1, would help alleviate the spec problem.
3.SpeciUe security problems which nee& to be resolved include: a)
permission to move THU documents within. the Special Center without
logging and signoff sheets from individual to individual; b) permission. to
reproduce TIM reports from library holdings or to provide additional
copies for disseraination; c) permission, as with SI material', to store
TKH repots in safes only, not specially secured areas; d) permission,
as with St-card decks, to store TKIl punched and index decks in cabinets,
not safes. insecure areas; eypermission to escort St-only customers to
separate Wore areas within the 43ecia1 Center; f) decision. as to.. whether
blinds raustbe down when TKH material is being used; and g) receipt of
the required security clearances. TKH and her, to allow for all-source
? information support.
9. All-source retrieval for the majority of DD/I analystss.an begin
? as soon as complete TKH repert transfer to qit has occurred, based upon
extant coding or indexing coniiols applied thereto. To date, between. one-
half to two-thirds of OBIL Special Projects!-holdings have been received;,
as mentioned, the NPIC card:deck is being reproduced. The index to this
? deck will be. compared-With the hard copy receipts to identify zaps which
may be filled from NPIC Liaison's collection or from NPIC minicard
? files. After the collection. is complete and thtW deck is receive.d_-
(say, by 1 May 63),,Adexin th 0 wg&an begin on ig) KH reports,
with keyword title control as a first cut, and deeper subject/area coding
to follow in 3-6 months, depending on staff augmentation, training -
required, etc. The reniain1ng_10.000 or so T reports will be the subject
of further study in conIttfou with customers to determine the depth of
retrieval Control 'Transfer of theother sensitive file holdings
must also result in complete collections; some 379 documents in one _
series recently seat to Sit are !missing.
SECRET
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10. Indexing of non-CIA (collateral) cables fiome 600/dav7 can be
taken aside from Special Center develcp:Lents, but will require an estimated
increase of three pecple to select and C3C:3 in Document Division plus one
Machine Division keypuncher, the cffice relying on retrieval from Cable
Secretariat files, backstopped by a suleject/area ir.dex; if cca cable files
are required, cno additional slot would be necessary in the :Library, plus a
reproduction machine. Increases in Special Register nn and r.7;t:-.-1.eval
personnel are estimated_at 15: ten professional, evenly zpli betveen the
Research and Analysis and Reference Branches, two keypunellers and three
file clerks. Increased personnel requirements for S-ene!al Center dissemination
would be one or two professionals plus two logging and control people ever
and above the T/O of 9 now in OM Dissemination. To perform collateral
dissemination to ORR would require an estimated five readers and two
clerks from ORR/St/D, of the 9 readers they now have. Perz4.-,nnel transfers
for indexing and retrieval assignments should be made at the earliest
possible moment, since the average time required for training plus on-the-
job experience to produce the quality control mandatory to such a large-scale
operation is six months.
11. A detailed breakdown of all-source center personnel needs, by type,
plus information on types of persons now in the non-OCR staffs suggested
for consolidation may be seen in attachments 1 and 2. In summary, to do
the whole job, including the new collateral cable indexing and centralized
cc-lateral dissemination supplanting ORR's Reading Panel, but excluding
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transrer of non-CIA cable receipt and dissemination rc...sponsibirr_e from
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the Cable Secretariat, would take transferred slots, of which are 50X1
professional and the balance clerical (including keypunching). If CCI Dissem,
ORR/St/I/D and OSI/Staff/Services Branch/Document Control transferred
in toto, the slots received would number but this number includes two or 50X1
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three supervisors (GS-12 and up) who, probably, could not be used; several
people involved in correspondence or administrative document handling but
not concerned with substantive information selection and distribution; and,
finally, a 'number of old hands without college degrees whose re-trainability
as indexers or librarians is questionable.
Conclusions
12. All-source information support is needed within the Special Center.
The zios4, ?:::.licient way to provide this support is to centralize its management;
ensure t1::: establishment of complete files, indexed to the degree required
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, to provide rapid and relevant sukeetierea retrieval; dissentintaia the TIM
reports Pi1dnusly,ynaited,t9pavida fo::;,taoro 90raprehe1tirCt usa; and.
ednsOlklai-a cert* relateArunetionsu4aF panrornied ia tfazo",varfatts Drat
ofacgaic. Arcady titii Atternt1egmoiges2c45.:,
plasi VIM hairifYth=T4VT km. ,cnAtest Ornratena will bet 'the personnel
?t%;4iscAttciiifpartleulnr*wit*iegara trzixxf..3,...4tztei the in:Put veil
essentia; tit ai ,faligepeitereiinrociniciailett s .:ecgraicirrizetrievar"
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2443'4 Who!, e,;3.tflitett4,.,,, 1.4 bred:Drat:1k
C.. Th a tr_ansfer statis to OCR. throudc Consolidations . ?
Involving ClaF, CRR? andr OM staffs as described be approved,
with indexing assignments tobe settled as rapidly as possible
to permit the detailed training required to begin..
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Attachment 1
Additional Personnel ne:litircni ents for ccr,
to Iiianarre an .1.11-Source Center
1. To hancile new functions within tIi ecia1 Center, ?includinz, corarr and
TICE and other sensitive source T.:-:atcrial indexinz, C.11.--tmurca retrieve,/
jr..:onaNT volumes: 900-10C0electricat items/day.and 9-10.00,0 documents/
mona plus backlog_of SOp MX and some 10,000 ;reports to be indexed;
other source materieszperhap 60.(1 reports/Mc/4th with comparativeli
small. backlog ta be indexed7: ? ?
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Total-
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. ? o control
e clerks:
Need u eminators
exer?.,
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???.- raria.ns
clerks
ypunchers )(
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2. To handle new- or consolidated Iunctions involving?reollateral material but
? in support of theiSpecia/ Center, including coding/6f non-CIA cables and
multiple dissemination within. ORR. LNon-CIA cable receipts: 600/day (from
State: 400) of whreh an estimated ZS% will beiworth indexin.17:
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Nee di.sseminitors
indexerzi
keypuncher
info control, clerk
clerk typists-
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Total ?
Over-all total:
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50X1
50X1
50X1
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Coirnosition of .7.1xiit.5.r.,-; Nen-3C2 Staffs
Involved in 1110m-rattan E,uport Activities
' CEP
OCl/IntclIircnce Information Stlf/:.'issc.,:nination.
chief (GS-12), Assistant (GS-11) and Secretory
,Diss.eminatois (includes two trainees)
? OBI Transf4ree (not wor.idng on: dissemination).
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