CONTRACT(Sanitized): TRAVEL COSTS CLAIMED BY CONTRACTOR

• Document Type: CREST
• Collection: NGA Records (Formerly NIMA)
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78B04747A001600020012-0
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 2
• Document Creation Date: December 28, 2016
• Document Release Date: April 20, 2000
• Sequence Number: 12
• Publication Date: December 15, 1964
• Content Type: MF

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Declass Review, NIMA/DoD
15 December 1964
M dORANDW, FOR: Chief, Procurement Division, OL
ATTENTION: Contracting Officer STATOTHR
SUBJECT: Contrac Travel Costs Clam
' NCi
STATOTHR
STA- THR?'
(a) Letter Doted 23 October 1964 from
(b) Notice of Costs Spent a d./or Disapproved, No. 2078-1,
Dated 15 October 1964, Voucher No. 2556
1. It is requested that the propriety of the costs cited in Refer-
ences (a) and. (b) be determined at the time of contract settlement. NPIC
will concur with the findings of the Procurement Division at that time.
2. Inasmuch the trips cited in Reference (a) were made at the
request of the Government, NPIC does not question the propriety of
reimbursing the contractor for travel and subsistence expenses incurred'.
thereby. Hiever, considering that delivery and installation instruc-
tions in the Schedule of the contract itself stated that "the contractor
shall likewise provide the Technical Representative with installation
instructions, per requirements and venting if required, to provide the
proper space and service facilities at the installation site", the
additional charges for the time of a Senior Engineer at $iL4.0O per day
do not seem to be justified.
3.. It is our contention that the contractor is required to provide
precisely the type of information elicited at these meetings in satisfac-
tion of the contract, i.e. data concerning the technical features and
characteristics of the instrument which had to be known in order to equip
a room in which the instrument could be used. In other words, the con-=
tractor's engineer was assisting in site preparation only indirectly in
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STATOTHR
SU T `T? Contr%ct- Travel Costs Claimed by Contractor
that certain technic=al characteristics oaf' the equipment had to b e mscc
known before the site could be prepared. Under the terms of the contr ct,
the engineer would have had to furnish this information either here or
at his plant, end it does not seem appropriate that the time spent in
doing that should be treated as an additional cost. Furthermore, GSA an,,'.
Agency personnel who attended, these meetings stated. that the contractor's
engineer had not properly determined environmental and installationa`
requirements for the equipment a:,nd'., ineed, derived many of these da..t?
only at the request of Government personnel. At the 10 September meetin
sosz seven months after the initial meeting, the contractor's engineer
stated that the results of testing at his ,plant during the. preceding
!s had nullifier the date., given previously to the Government and on
basis of which the Government had already spent approximately $7,C930
for ME 'A70THR
4. he NPIC Technical Monitor for this contract,
stated that vs he remembers it he had, concurred with the contractor's
suggestion that an invoice for these costs be submitted, but that he had
not made a coimnitme:nt as to whether or not they would be al.l..-Ned
STATOTHR
Assistant for Administration, NFIC
Distribution
Orig. &
1 -
Addressee
1 -
P&DS
2 -
LB/8S/NPIC
LB/SS/NPIC
:2623(15 Dec 1964+)
STATOTHR
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