RECORDS CONTROL SCHEDULE FOR THE OFFICE OF THE DEPUTY DIRECTOR FOR ADMINISTRATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100340002-5
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 23
• Document Creation Date: December 9, 2016
• Document Release Date: June 8, 2001
• Sequence Number: 2
• Publication Date: September 11, 1975
• Content Type: REPORT

Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF THE
DEPUTY DIRECTOR FOR ADMINISTRATION
FORM NO.
1 JUL 55 738
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
 Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
RECORDS DISPOSITION AUTHORITY
In accordance with Federal Statutes and Records Disposition Authorizations
granted by the U.S. Congress the attached Records Control Schedule 14-75
for the Office of the Deputy Director for Administration is approved and
implementation of the disposition instructions is authorized.
Prepared by: Review:
O/DDA Records Otticer
Concurrence: Approved:
ecor s managemen-E CIA Records Management Utti
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
 Td"N O REVISED SCHEDULE NO.
RECORDS
14-71 14-75
OFFICE, DIVISION, BRANCH DATE(S) OF. OLD SCHEDULE(S) DATE OF CONCURREN
'' 77
2 8 JUL
Deputy Director for Administration August 1971
TYPE CONCURRENCE OFFICER'S NAME AND TITLE CONCURRENC
25X1A
5X1A
OLD SCHEDULE
AND ITEM NO(S).
NEW
EM
NT
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOL
(CU.
INSTRUCTIONS
O
14-71
1
1
DEPUTY DIRECTOR'S SUBJECT FILE
Consists of correspondence, memoranda, studies
and related material which document the policie
,
planning and coordination of the Administrative
(support) activities of the Agency. Files
are originated by O/DDA or the Directorate
components. The file also contains copies
of correspondence and documents that were
referred for signature or concurrence of the
DDA. Official file copies for these are
returned to the originating components or to
the offices having primary responsibility for
action. Operating offices maintain more
complete files which include the background
material, coordination and subsequent actions
that are not reflected by the copies maintained
in the central file for the DDA. The operating
components have been designated as offices
of record by records control schedules which
were approved for each area office where the
files are scheduled for permanent retention.
Copies are maintained in the Chrono file for
reference purposes of the DDA staff. Filed
by project or subject according to the Agency
File Manual.
a. Substantive Documentary Material which
Permanent. Disposal not authorized.
reflects the direction and responsibility of
Cut off file at the end of each
the DDA. These files will be retained as
calendar year; retain in current files
the official record copies for the DDA staff.
area for two years then transfer to
the Records Center.
FORM 13 9 OBSOLETE PREVIOUS
8.74 EDITIONS
CLASSIFICATION
Approved For Release 2001/08/13 :.C)1\-RDP78-07317A000100340002-9-2, )MPDET CL. BY:
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
N0.
=WWLMJLrwLd 6"L QM111=12411M
FILES IDENTIFICATION
611M-Lb
S
rl ES IF I CAJJ,QN
VOLUME
DISPOSITION INSTRUCTIONS
14-71
1
1
b. Extra copies of that material which
Temporary. Cut off file at the end of
duplicates the official file copies returned
each calendar year; retain for two
to the operating components.
years and destroy.
2
2
TOP SECRET FILE
Correspondence, reports and other papers
Dispose in accordance with scheduled
maintained in a separate file because of Top
disposition instructions for the
Secret security classification. Filed by
papers to which the documents relate.
document number.
3
3
CHRONO FILE
Extra copies of all communications originated
by members of the DD/A Staff. Maintained for
reference purposes. Filed chronologically.
3a
a. Chrono files dated through 1967.
%
Permanent. Disposal not authorized.
(Reflect direction and policy of DDS for
(All transferred to the Records Center)
period when Subject file system was not
established.)
3b
b. Chrono files dated subsequent to 1967.
Temporary. Destroy after one year.
(Cut off at end of each year. Destroy
one year thereafter.)
4
4
PROJECT FILES
Correspondence, memoranda, reports, approvals
,
Permanent. Disposal not authorized.
and various data relating to programs and
Transfer to the Records Center when
projects which require review, concurrence,
no longer needed for current operations
or approval by the DD/A. Filed alphabetically
by name.
'
FORM 139a OBSOLETE
8.74 PREVIOUS
EDITONS
U7317A000100340002-5
REC Mgr% glFr ~L2001 /08/13c+-6IA 2
 OLD SCHEDULE
ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
CL-AU I L CU LQN
CL-AU
VOLUME
?
DISPOSITION INSTRUCTIONS
14-71
5
5
AGENCY ISSUANCES FILE
5a
Copies of Regulations, Public Laws, Executive
Temporary. Destroy when superseded
Orders, Notices, and other published issuances
or obsolete.
of the Agency. File is maintained for referenc
e
purposes for the Deputy Director and his
assistants.
5b
Incorporated with 5a.
7
6
ADMINISTRATIVE SUBJECT FILES
Correspondence, forms and other papers which
Temporary. Destroy when obsolete or
accumulate in the general administration and
no longer needed.
in conducting the daily operations of the
Deputy Director's immediate office. Included
are machine listing of T/O's, copies of person-
nel actions, leave records, and other admini-
strative matters. Filed by subject category.
8
7
CABLE FILES
Information copies of cables which are
Temporary. Destroy after 3 months.
referred for attention of the DD/A and the
Maintain 3 months level then destroy
A/DDA. Filed numerically.
oldest month.
9
8
COMMUNICATION CONTROL FILES
These are various posting media for recordin
,
receipt, routing and final disposition for
all communications received by the office.
9a
a. Top Secret Log Books, retained signed
Destroyed. All material transferred
copies, one copy forwarded to T.S. Control
from DD/A custody more than 10 years
Officer. Filed chronologically. (Prior to
ago.
1955) (Discontinued)
FORM Q OBSOLETE
8-74 139a PREVIOUS
EDIT DNS
RECOIRpproas-O 6~r SCI?OUbE2001/08/13c"t1A- 8-07317A000100340002-5
CONTINUATION SHEET "
 OLD SCHEDULE
AND ITEM NO(S) .
NEW
ITEM
NO.
A
TlC"f` I ON
FILES IDENTIFICATION IM4 I
-,...-..
VOLUME
DISPOSITION INSTRUCTIONS
14-71
9b
8
b. Top Secret Posting Record. Form 238 which
Temporary. Destroy 10 years after
supersedes a above. Document receipts are
documents have been downgraded,
attached to the record when document leaves
transferred from custody or destroyed.
the area. Cards are filed by TS number and
cross referenced by source.
9c
c. Files and Routing Slips.
9c(l)
1. Record of receipt and dispatch of all
Permanent. Disposal not authorized.
other classified material. Used as a log
Cut off at the end of each calendar
and control system for expediting-or
year; retain in current files area
locating documents. File also used as an
for three years, then microfilm.
index in locating official record copies
Forward immediately the silver camera
of material identified in Subject File
master (positive or negative) plus a
(Item 1). Filed by source.
diazo, vesicular, or silver reference
copy to the Agency Archives. Paper
copies may be destroyed after microfilm
is verified by an Agency Official as
an acceptable substitute based on stand-
ards prescribed in FPMR 101-11.5 and
hen no longer needed in current files
rea. (72-NN-172-131 dated 7 February
972 approval from GSA/NAR.S). Retain on
opy of microfilm in current files area
or use as a locator and index file.
9c(2)
2. Files and routing slips filed numeri-
emporary. Cut off at the end of each
cally and a cross reference to 1 above.
alendar year and destroy one year
ater.
9d
d. Form 311 used to log classified and
emporary. Cut off at the end of each
unclassified publications which usually require
:alendar year; destroy one year later.
no follow-up. Filed chronologically.
9e
e. Cable Log.. A record of all cables received
emporary. Destroy after 1 year.
or dispatched by the office. Only cable number
are recorded and maintained chronologically by
date.
F (- OBSOLET
ORM E
F 8.74 139a PREVI"OUS
EDITIONS
REC ggr@"I far L2001/08/13,:?M I PT8-07317A000100340002-5
CONTINUATION SHEET
 OLD SCHEDULE
AND ITEM NO(S)
NEW
ITEM
NO.
FILES IDENTIFICATION
r l N
VOLUME
DISPOSITION INSTRUCTIONS
14-71
9f
8
f. Courier Mail Receipts. Copies of receipts
Temporary. Destroy after 31months.
for classified mail. Signed by couriers at
Destroy oldest month upon filing of
time of pick up for delivery to addressees.
latest month's receipts.
Filed chronologically.
9g
g. Document Receipts. Signed copies of
Temporary. Retain for 2 years then
receipts for classified material.
destroy
9h
h. Logs for S. I. Material
1. Top Secret
Temporary. Destroy 10 years after
documents shown on forms are down-
graded, transferred to Records Center,
destroyed, or sent outside the control
point.
2. Secret and below
Temporary. Destroy after 2 years.
(GRS 18-5)
10
9
HISTORIES OF DD/A COMPONENTS
Copies of histories prepared by each componen
t
Temporary. Retain for ready reference.
within the DD/A Directorate. (Record copies
(Check with Agency Archives before
maintained by Historical Staff.)
destroying.)
11
10
REPORTS
Copies of Weekly Reports received from each
Temporary. Retain for one year then
DD/A component. Maintained for reference
destroy.
purposes.
12
11
BRIEFING CHARTS
Oversize charts and maps used for briefings
Temporary. Destroy when no longer
and meetings.
needed for current reference.
FORM OBSOLETE
8_74 139a PREVI I OUS
EDITONS
REC pr@bfl r to8T 8/13Ci-C P-78-07317A000100340002-5
CONTINUATION SHEET __.4 E
Approved For Release 2001/08/13 : CI - -
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
CLASS IFICAUON
"-
VOLUME
DISPOSITION INSTRUCTIONS
14-71
13
12
PERSONNEL FILES (Soft Files)
Individual personnel folders maintained for
Temporary. Transfer to gaining office
the O-DD/A Staff personnel for administrative
if employee is reassigned; otherwise
purposes.
hold 6 months then destroy.
OBSOLETE
9a PREVIOUS
EDITIONS
REC0#pprgg l r Wp9ggE2001/08/13': C 07317A000100340002-5
CONTINUATION SHEET - - -
ApprnxiPdFnrRPIPa-qP 11 111 0002-5
 Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
 AIR IV 1-0- 400 W1.
RECORDS CONTROL
SCHEDULE
CLASSIFICATION
C S
REVISED SCHEDULE NO.
O LD SCHEDULE NO S1.
14-71 14-75
OFFICE. DIVISION, BRANCH
Career Mgt Officer for the DD/A ~T Senior Training Officer for t
DATE(S) OF OLD SCHEDULE(S) DATE OF CONCURR
ie DD/A. August 1971 g
TYPE CONCURRENCE OFFICER'S
NAME AND TITLE CONCURR
25X1
5X1
CMO/DDA
OLD SCHEDULE STEM
AND ITEM NO(S). No
FILES IDENTIFICATION VOLUME
(TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES) (CU. FT.)
DISPOSITION INSTRUCTIONS
14-71
15
14
MG CAREER DEVELOPMENT FILES
Files contain copies of memoranda, biographic
sketches, evaluations, career board actions,
training requests, personnel files, and other
documents relating to the MG careerists. Used
in career management and personnel administra-
tion. Filed by individual's name or subject
category.
15a
a. Official records of the MG Career Sub-
Permanent. Disposal not authorized.
Group Board which include the minutes of meetin
gs,
Break files annually, hold for two
correspondence, decisions and other papers
years or until no longer needed for
which reflect policies and actions taken by
current reference then transfer to
the Board and the Administration Career Service
the Registry for ultimate transfer to
Board. Files are maintained for the Executive
the Records Center.
Secretary and filed chronologically.
15b
b. Soft files maintained on individual MG
Temporary. Upon separation of the
Service careerists, include documents relating
employee, screen folder and transfer
to the individual's employment, his performanc
pertinent personnel documents to the
on the job, training, fitness reports, travel,
Office of Personnel for incorporation
and other related papers used in career plan-
in the official personnel folder.
ning. Filed alphabetically.
Retain remaining portion of file for
six months then destroy.
15c
c. Copies of Manning Tables, Staffing Patte
ns,
Temporary. Destroy when superseded.
Position Control Registers, Position
TO's
,
Descriptions, Competitive Listings to rank
employees, Machine listing of positions, person
-
nel, language rosters, and other personnel
management categories. Maintained by subject
category.
FORM I3 9 OBSOLETE PREVIOUS
8.74 EDITIONS
Approved For Release 2001/08%13 - C1A RDP78-07317A000100340002-t2 IMPDET CL. BY:
'Of-wits. .
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
N0.
#L S.LE4.GAJ.ION
FILES IDENTIFICATION
%f W
VOLUME
DISPOSITION INSTRUCTIONS
14-71
15d
14
d. Biographic profiles and fitness reports
Temporary. Destroy when employee
for MG Personnel. Maintained by grade level
resigns from the Agency or is separated
GS-8 through GS-16. Three sets of files are
from the MG career service.
retained for the Support Officers for ranking
purposes.
15e
e. A group of biographic files of other i
Temporary. Destroy when no longer of
career designees. Maintained for ready
current interest.
reference as candidates for MG positions.
16
15
REGULATION FILES
Copies of Agency Regulations, Notices, hand-
Temporary. Destroy when superseded
books, Public Laws, and Executive Orders of
or obsolete.
specific interest to the Staff. Maintained
for ready reference.
17
16
TRAINING OFFICER'S FILES
Copies of correspondence, statistics,
Temporary. Destroy when superseded
external training facilities, course outlines,
or no longer needed for reference
and other information on training activities an
d
purposes.
requirements. Used for evaluating training
and in selection of Support personnel for
`
external training. The majority of the files
consists of individual folders on external
courses and facilities such as, Industrial
College, Brookings Institute, Naval War College
,
Senior Officers Schools, and others. Filed by
course or facility.
New Item
17
DDA PERSONNEL PLANNING FILES
APP (Annual Personnel Plan), PDP (Personnel
Development Plan), EEO (Equal Employment
Opportunity) Reports. CMO does reports for
M and MG Service. Consolidate M; MG and DDA
for all areas.
A rov
For Release 200110?/13 m CIA-RDP78-
FORM 139a PREVIOUS RECO#`~rgUR~orIgpgigE2001/08/13't R8-07317A000100340002-5 (41
8'74 EDITIONS CONTINUATION SHEET
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
VOLUME
It L. 5
DISPOSITION INSTRUCTIONS
14-71
17
a. Policy and procedural materials which
Permanent. Disposal not authorized.
New Item
relate to above programs.
Transfer to Registry. Retain 2 years
then transfer to Records Center.
b. Personnel Development Plan
Temporary. Retain for 5 years after
Statistical
retirement to Records Center.
Alpha files
c. Annual Personnel Plan (Office of Record -
Temporary. Destroy when 2 years old.
Office of Personnel)
d. EEO Files
?
Temporary. Destroy after 5 years.
Correspondence and Subject Files.
Approved Fgr Release 2001/08/13 CIA-RDP78 0100340002-5
FORM 139a PREY; OUS RECD rg TRsOr bbttbE2001/08/13= 9 8-07317A000100340002-5 (41)
$ 74 EDITIONS CONTINUATION SHEET
 RECORDS CONTROL SCHEDULE
OLD SCHEDULE I
REVISED SCHEDULE NO.
14-71
14-75
OFFICE. DIVISION. BRANCH
DDA/Plans Staff
DATE(S) OF OLD SCHEDULE(S)
DATE OF CONCURRENCE
August 1971
H
11 1975
Of
TYPE CONCURRENCE OFFICER'S NAME AND TITLE I
CONCURREN
-
.-
-
Chief Plans Staff
25X1A
OLD SCHEDULE
AND ITEM NO(S).
TEWM
NO
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CU. FT.)
DISPOSITION INSTRUCTIONS
14-71
This Staff is responsible for matters of p
lanning
programming, and
budgeting and related activities for the
dminist
ation Directorate.
18
18
PLANS AND PROGRAMS FILES
Files consist of correspondence and docu-
mentation of the administrative planning
and programming of manpower utilization and
expenditures in the DD/A. Specific areas
of interest are Appropriations, MBO, Planning
Papers, Submissions to Agency Program Call, etc
.
18a
a. Program Planning. Studies requested by
Permanent. Transfer to the Registry
OMB or Planning papers initiated by the Staff.
when no longer of current interest;
hold for one year then transfer to
the Records Center.
l8b
b. Office submissions to the Planning paper E
,
Permanent. Transfer to the Registry
0/Comptroller program call, briefings on
when no longer of current interest;
program management.
hold for one year then transfer to
the Records Center.
18c
c. and similar programs
Permanent. Transfer to the Registry
(Discon inue omptroller is now office
when no longer of current interest;
of record per Chief, Plans Staff.)
hold for one year then transfer to
the Records Center.
18d
d. Personnel Planning. Staffing complement
,
Temporary. Destroy when no longer
Personnel ceilings, manpower requirements,
of current interest.
and monthly strength reports.
l8e
e. Miscellaneous papers relating to
Destroyed.
supergrades. (Discontinued)
FORM 13 Q OBSOLETE PREVIOUS
8.74 v EDITIONS
CLASSIFICATION
Approved For Release 2001/08/13`:'Ctg-RDP78-07317A000100340002-52' IMPDET CL. BY: ? _ ~,
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
#1s2S_SLFLCASION
VOLUME
DISPOSITION INSTRUCTIONS
14-71
18f
18
f. Support material, background papers, and
Temporary. Destroy when no longer
working files.
of current interest.
18g
g. MBO. Status reports, minutes of
Permanent. Disposal not authorized.
management conferences.
Hold each FY's records in current
files area for 3 years. Screen,
destroy non-pertinent material, and
retire to Records Center.
19
19
BUDGET FILES
These documents reflect the preparation and
submission of budget estimates, Congressional
budget hearings, project funding, materials
and operating budgets for all DD/A components.
19a
a. Budget estimates prepared by DD/A Plans
Temporary. Transfer to Registry at en
Staff. (Record copy retained by 0/Comptroller
of Fiscal Year; destroy after 2 years.
19b
b. Budget Hearings and changes. (trans-
ferred to 0/Comptroller)
19c
c. Copies of office budget submissions,
Temporary. Destroy when no longer of
budget allotment files, reviews, etc.
current interest.
19d
d. Background papers concerning cost
Temporary. Destroy after one year.
reduction program, ceiling, overtime, etc.,
related to budget preparation.
19e
e. Machine runs on T/0's, FAN reports,
Temporary. Destroy when superseded.
salary tables, contract ceilings.
20
20
CHR0NO FILES
20a
a. Extra copies of all communications
Temporary. Retain for one year then
originated by members of DD/A Plans Staff.
destroy.
Retained for ready reference.
FORM /~(~ OBSOLETE
8.74 I3 9a PREVIOUS
8-74
ED ITDNS
REC0NWr( $brffN 2001/08/13': - F '7 -07317A000100340002-5
CONTINUATION SHEET
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
14-71
20b
20
b. Information copies of cables
Destroyed.
(Discontinued)
21
21
DOCUMENT CONTROLS
Now maintained by the Registry. (These
Destroyed.
copies discontinued)
S.
FORM OBSOLETE
8-74 139a PREVIOUS
EDITIONS
REC ert r - s0iiL347A000100340002-5
 RECORDS CONTROL SCHEDULE
CL ArS ~I ~.I~N
~I
OLD SCHE
DULE NO(S F.
REVISED SCHEDULE NO.
14-71
OFFICE, DIVISION. BRANCH
DATE(S) OF OLD SCHEDULE(S)
DATE OF CONCURRENCE
DDA/Support Operations Staff (Abolished December 1972)
August 1971
TYPE CONCURRENCE OFFICER'S NAME AND TITLE
CONCURRENCE
OLD SCHEDULE
AND ITEM NO(S).
NEW
INOTEM
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CU. FT.)
DISPOSITION INSTRUCTIONS
14-71
This Staff was abolished December 1972
22
STAFF SUBJECT FILES
Correspondence, memoranda, studies and
related material which accumulate in carrying
out the responsibilities and functions of the
Staff. Some specific areas of interest are
reports on various meetings and committees,
preparation of speeches for the DDA, Informati
on
Processing Coordination Board, computers and
data processing, the Support Bulletin, the
Support Historical Program, the Agency's movie
program, honor and merit awards, emergency
planning.
22a
a. Substantive material which reflects
Permanent. Disposal not authorized.
policy, direction, and responsibility of the
Material retired to Records Center
DDA on the above matters; except Emergency
with Item #1 of this schedule.
Planning which was transferred to Logistics.
22b
b. Historical Program.
Transferred to History Staff.
22c
c. Speeches. (Discontinued)
Transferred into Schedule 14-71,
Item 22a.
22d
d. Movie Program. (Discontinued)
Destroyed.
22e
e. Background and reference files.
Destroyed.
(Discontinued)
23
SUPPORT BULLETIN
Discontinued
FORM 1 3 9 OBSOLETE P R E V I O U S I E
EDITIONS (41)
8.74 Approved For Release 2001/08k13 - I )DP78-07317A000100340002- ' IMPDET CL. BY:
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
FILES IDENTIFICATION
CLASS I IF I U140
N
VOLUME
DISPOSITION INSTRUCTIONS
14-71
23a
a. One copy of each publication.
Held in DDA Registry. Transfer to
Archives when no longer needed.
23b
b. Drafts and Work Papers (Discontinued)
Destroyed
24
REGULATIONS (Discontinued)
Destroyed
25
DOCUMENT CONTROL (Discontinued)
Destroyed
FORM % PREVIOUS
8.74 139a PREVIOUS
8.74
ED IT ON S
REC0AWr69WU U1 r$ IBOUbE2001/08/134P 1JRt3P7 07317A000100340002-5
 i
RECORDS CONTROL SCHEDULE
Ip$~J~ ~~ION
C
REVISED SCHEDULE NO.
OLD SCHEDULE NO S).
(New) 14-75
OFFICE. DIVISION. BRANCH
Assistant for Information/DDA
t'
TYPE CONCURRENCE OFFICER'S NAMEAND TITLE
AI/DDA 25X1A
25X1
OLD SCHEDULE NEW FILES IDENTIFICATION
AND ITEM NO(S).
INTOEM
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CU. FT.)
New
This is a newly created office which has
eneral
oversight responsibility
for all of the information elements of th
DDA St
aff: the Information
Systems Analysis Staff, the Information R
,,view St
ff, and the History
Staff. This position serves as the overa
1 Agenc
y focal point for matters
affecting the Agency under the amended Fr
edom of
Information Act of 1974
and the Privacy Act of 1974. As such, th
positi
on is responsible for
the development of Agency policy with reg
rd to p
blic release of Agency
information.
22
SUBJECT FILES
Correspondence, statistics and reports
relating mainly to overseeing activities
relating to the Freedom of Information Act
and the Privacy Act. Included are policy
and procedural material, statistical reports,
working papers and appeals. Also the
secretariat's minutes of meetings for the
Information Review Committee.
a. Policy and Procedural Material.
Permanent. Disposal not authorized.
Transfer to DDA Registry after 2
years. (For retirement to Records
Center.)
b. IRC Minutes and Agenda.
Permanent. Retain in current files
indefinitely. (Transfer to Records
Center when no longer needed.)
c. Working Files. Maintained to monitor
Temporary. Return to IRS when
cases being acted upon by other components.
action completed.
FORM 13 9 OBSOLETE PREVIOUS
8-74 EDITIONS
Approved For Release 2001/08/13 :SJA-RDP78-07317A000100340002-&2' IMPDET CL. BY:
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
CA
CLAtSS A IF lat I ION
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
New
23
PRIVACY ACT FILES
Contains guidelines for implementing the
permanent. Disposal not authorized.
.Privacy Act issued by the Office of Manpower
Retain for 2 years then transfer
and Budget, Civil Service Commission, etc,;
to Records Center.
a complete inventory of Agency record systems
subject to the Act and legislative background
on the Agency's general exemption.
24
CHRONO FILES
Extra copies of correspondence maintained
Temporary. Destroy after 2 years.
for reference purposes.
25
STATISTICS REPORTS
Received and maintained to monitor all
Temporary. Retain for 1 year then
programs for which the Assistant for
destroy.
Information is responsible.
A roved For
Release 2001/0?/13 m CIA-RDP78-
FORM 139a PREY ~ OUS RECD rMWM6pr MbR001/08/13"MUR14 ?8-07317A000100340002-5 (41)
8 74 EDITIONS CONTINUATION SHEET - - - -
 RECORDS CONTROL SCHEDULE
16LD
SCHEDULE NO(S). REVISED SCHEDULE NO.
New 14-75
OFFICE, DIVISION, BRANCH DATE(
S) OF OLD
SCHEDULE(S) DAT tO6 CfU URW5_
Assistant for Resources/DDA
TYPE CONCURRENCE OFFICER'S NAME AND TITLE
25X1A DDA
25X1A
OLD SCHEDULE ITNEW EM FILES IDENTIFICATION
AND ITEM NO(S).
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES
NSTRUCTIONS
NO
New
This is a newly created office which has t
he respo
nsibility for the formulation
of recommendations to the DDA relative to Direc
torate
olicy on its utilization of
resources. In addition to the normally conside
red reso
urces available to the
Directorate of manpower and money, the position
also s
rves as the ADP Data Base
Manager for the Directorate.
26
WORKING FILES
Copies of correspondence relating to Agency
Temporary. Destroy when no longer
investigations, DDA programs, agendas for
needed for daily activities.
Management Conference and day to day operationa
l
material for which the Assistant for Resources
acts for the DDA. Official copies are
maintained in the DDA Registry.
FORM 13 9 OBSOLETE PREVIOUS
8.74 EDITIONS
Approved For Release 2001/08/13,:, tA-RDP78-07317A000100340002 -' IMPDET CL. BY:
 Next 4 Page(s) In Document Exempt
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
 OLD SCHEDULE
AND ITEM NO(S).
NEW
ITEM
NO.
CLgS$. LE IL
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
14.02-71
14a
11
a. Source
Permanent. Disposal not authorized.
Cut off at the end of each calendar
year; retain in current files area
for three years, then microfilm.
Forward immediately the silver camera
master (positive or negative) plus a
diazo, vesicular, or silver reference
copy to the Agency Archives. Paper
copies may be destroyed after microfil
is verified by an Agency Official as
an acceptable substitute based on
standards prescribed in FPMR 101-11.5
?
and when no longer needed in current
files area. (72-NN-172-131 dated
7 February 1972 approval from GSA/NARS)
Retain one copy of microfilm in current
files area'for use as a locator and
index file.
14b
b. Numerical file.
Temporary. Destroy after two years.
FORM I39aPREVLOUS RHoftVr96'I~T Uor 5Dj$b2001/08/13-LACI~'~ROP "8-07317A0001 00340002-5 (41)
g 74 EDITIONS CONTINUATION SHEET _~>..... .
 Next 4 Page(s) In Document Exempt
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100340002-5