AMENDMENT TO RECORDS CONTROL SCHEDULE 93-67-1

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100300004-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: August 22, 2001
• Sequence Number: 4
• Publication Date: November 16, 1970
• Content Type: MF

Approved For F*W4ase 2001/08/31 : CIA-RDP78-07317A 100300004-7
SECRE
OSA-2960-70
16 November 1970
MEMORANDUM FOR: CIA Records Administrative Staff, DD/S
THROUGH DD/S&T Records Management Officer
SUBJECT Amendment to Records Control Schedule 93-67-1
This memorandum is a request for approval to amend item
No. 1A of Records Control Schedule 93-67-1 to read as follows:
a. BRIEFING FILES:
TEMPORARY. Disposal authorized. Destroy when
superseded, obsolete, or no longer required for
reference purposes except that material determined
to be of future value which will be transferred to
the Records Center for one year. (GRS 19-14)
b. VU GRAPHS: (BRIEFING FILES)
PERMANENT. Disposal not authorized. Transfer to
Agency Archives as historical records when graphs
have been superseded, declared obsolete, or no longer
required for reference purposes. (GRS 19-4)
Storage space for this type of files is very critical.
Therefore, expeditious handling of this request for approval
will be appreciated.
CONCU
Records Management Officer
RECORDS MANAGEMENT OFFICER
Office of Special Activities
Approved For Release 2001/OWAChR 4-RDP78-07317A000100300004-7
 RECORDS CONTROL SCHEDULE
DIRECTOR, OFFICE OF SPECIAL ACTIVITIES, DDS&T
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION. ARRANGEMENT, AND INCLUSIVE DATES)
INTRODUCTION
This schedule covers the records maintained
in the executive offices of the Director, Office of
Special Activities, DDS&T, including the imme-
diate office of the Director, the Deputy Director,
the Executive Officer, the Special Assistant to
the Director, and the Registry Branch.
SUBJECT FILES
VOLUME
(CUBIC FT.)
This file series contains memoranda, cables,
letters, and other documents pertaining to the
Office of Special Activities projects, operations,
administration, policy, and planning. These
records are maintained under a subjective system
arranged alphabetically by file title. These files
generally duplicate the records of other Office of
Special Activities staff and line elements, but do
also contain some documents designated record,
copies. Period covered: 1959 to present.
BACKSTOP FILES
These files consist of memoranda, cables,
studies, proposals, and other documents per-
taining to the development and maintenance of
backstop cover to sensitive Office of Special
Activities operations. These records are main-
tained under a subjective system arranged alpha-
TITLE
Directors QSA, DDS&T
CIA 'ice s t ~~ ,IL'`: Q', t" G ass Ofif I "I,"
Temporary. Break files annually. Retain
2 additional years, and transfer to the
Records Center. Review 5 years and destro
10 years after receipt in the Records Center.
Temporary. Break files annually. Retain
an additional year, and transfer papers per-
taining to inactive or terminated projects or
operations to the Records Center, Destroy
25 years after receipt in the Records Center.
betically by file title. These are record copies. SECRET'
Period covered: 1960- present.
or a ease : CIA-RDPT8-07317A000100300004-7
FORM NO. 139 USE PREVIOUS
156 EDITIONS.
EICII,$C11 franro a~fcmatll
ca!tan
 ITEM NO.
FI S IDENTIFICATION
VOLUME
DI OS IT ION INSTRUCTIONS
3.
SAFSS FILES
SEGREI
This file series contains papers of various
1. 0
Temporary. Transfer to the Records Center.
origins and types, pertaining to the activities
Review for destruction after 5 years. Destroy
directed by the Special Assistant to the Secretary
after 10 years in the Records Center.
of the Air Force, involving special intelligence
collection projects. These papers cover such
subjects as interagency agreements, funding,
monthly forecasts, etc. These papers are
maintained subjectively under alphabetic file
titles. These papers need no longer be retained
in the Office of Special Activities because of a
transfer of responsibility. Period covered:
1960 to present.
4. V
CENTRAL RECORD FILES
These files constitute the central record.
14.0
Temporary. Break files annually. Retain
holdings of the executive office of the Director,
an additional year, and transfer to the Record
Office of Special Activities. This file series
Center. Destroy after being held in the Rec-
consists of cables, dispatches,' and other types
ords Center 50 years.
of correspondence and documents. These papers
are filed chronologically by control or reference
number under project or activity designators.
These files are designated official records of the
Director, Office of Special Activities. Period
covered: 1954 to present.
5.
CABLE FILES
This file series consists of incoming and outm
3 . 0
Temporary. Retain for 6 months. Retire to
going cables processed through communication
the Records Center. Destroy after 5 years in
facilities assigned exclusively to the Office of
inythe Records Center.
Special Activities, and pertaining to projects,
operations, and administration of the Office of
Special Activities. These cables are filed chron-
logically by cite or in and out number. Period
0
covered: . Current year 1966.
FORM NO. i3Aa USE PREVIOUS
I JAN 56 .?77 EDITIONS.
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
 - 3-0 ~ 004-7
RECORDS CONTROL SCHEDULE 93-67-1 REVISED
mmm~
DIRECTOR, OFFICE of SPECIAL ACTIVITIES,DDS&T
I TEM
NO.
FILES IDENTIFICATION VOLUME
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (CUBIC FT.)
CAKES FILES
This File series consists of incoming a.
outgoing cables processed through commun cations
facilities assigned exclusively to the o Tice
of Special Activities, and pertaining to
projects, operations and administration f the
Office of Special Activities. These cab es are
filed chronologically by cite or by in a d
out numbers.
PERIOD COVERED: CURRENT YEAR
r e ease 1
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
SIGNATURE
TITLE
DIRECTOR, OSA DDS&T
3 0 u 361
TEMPORARY. Retain 1 year
Retire to Records Center.
Destroy after 15 years in Records Center
 CRYPTIC REFERENCE FILES
Identification cards consisting of pseudonyms,
cryptonyms, aliases, and sensitive operational
indicators filed alphabetically. Period covered:
1954 to present.
TRANSMITTAL MANIFESTS
These files contain in and out transmittal
manifests, Form No. 1236, filed chronologically.
Period covered: 1965 to present.
POUCH RECORDS
These files contain pouch manifests, address
information, logs, and related records. Period
covered: 1965 to 1966.
a. Pouch Manifests: These files are main-
tained in chronological order and contain infor-
mation as to pouch contents.
b. Pouch Addresses: These files contain
the addresses used in the preparation and for-
warding of pouches to fiiield installations under
the Office of Special Activities.
c. Pouch Number Logs: These records
contain the numbers assigned pouches as a
sequential control.
FORM NO. 139a USE PREVIOUS Approved For Release
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE
DISPOSITION INSTRUCTIONS
Temporary. Retain on a current basis. Upon
the separation of individuals, termination of
projects or operations, or when otherwise
made obsolete or superseded, place cards in
an inactive file. Hold as inactive 1 year, then
destroy.
Temporary. Break files annually. Retain an
additional year and destroy.
Temporary. Break files annually. Retain an
additional year and destroy.
Temporary. Retain on a current basis.
Destroy when superseded or cancelled.
Temporary. Retain for 1 year and destroy.
 ITEM NO.
Ilepg I 1 C
I OSITION INSTRUCTIONS
UR 'Kt 1
9.
TOP SECRET MATERIALS
Z. 0
This material includes documents, cover
sheets, logs, and other control papers handled
in the Office of Special Activities and maintained
under Agency top secret control procedures as
managed by the OSA/Area Top Secret Control
Officer. This material is controlled centrally
in the Registry Branch, although filed in the
pertinent files throughout OSA. This material
does not include documents handled under other
sensitivity controls. Period covered: 1955 to
present.
a. Documents
Temporary. These documents are to be
given the same retention periods of the files
These records are controlled under the
to which they pertain, and in which they are
Agency system by number issued by the
held. At the time the respective file series
Top Secret Control office of the DD/P-RID.
reaches a disposition point, these documents
These documents are filed throughout OSA
are to be processed through the Registry
under central numeric control of the Registry
Branch to insure proper continuing control.
Branch.
b. Cover Sheets (Form 26)
Temporary. Accumulate in the Registry
Branch until the volume of 1. 0 cubic foot is
These papers include cover sheets to
amassed. Retire to the Records Center.
top secret materials which have either been
Destroy 25 years after receipt in the Records
destroyed or transferred from the custody of
Center.
the Office of Special Activities. These doc-
uments are maintained in numeric ~scquence
by the Registry Branch.
USE PREVIOUS
FORM NO. Ma
I JAN 56 EDITIONS.
pprove or Release -
 ITEM NO.
ID I CA N
VOLUME
DISPOSITION INSTRUCTIONS
9.
TOP SECRET MATERIALS (con't)
c. Top Secret Controls
These records include logs, signature
Temporary;
cards (Form 36); Project HQS Document
Logs - Retain 1 year after the last number
Receipt (Form 2157); Courier's Classified
in a respective block has been
Mail Receipt (Form 240x). Logs are main-
issued. Retire to the Records
tained by number and to whom assigned, as
Center. Destroy 25 years after
well as date assigned. Form 2157 is held
receipt in the Records Center.
by document number. Form 240a is filed
according to a receipt number.
Signature Cards (Form 36) - Retain in the
Registry ranch after the respec-
tivreedocument _. has been destroyed
or transferred from OSA respon-
sibility until sufficient Volume has
been accumulated for transfer to
the Records Center. Destroy after
25 years in the Records Center.
Document Receipt (Form 2157) - Retain in
the Registry Branch until suffi-
cient volume has been accumulate
for transfer to the Records Center.
Destroy after 25 years in the
Records Center.
Mail Receipt (Form 240a) - Retain in the
Registry Branch 1 year and then
Destroy.
L It
rove -
O
-
-
FORM NO. I.y(id USE PREVIOUS
I JAN 56 N7 ~7 EDITIONS.
pp
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
R 9- -pa- 4 , 4004
F1 s IDENTIFICATION
Id Id Id 11 Fd Id 19 Id Id Id
DISPOSITION INSTRUCTIONS
i
~LU iiL
10.
MAIL CONTROL FILES 7
.5
These files contain Request for Office of
Temporary. Maintain for two years and
Security Mailing (Form 1637), and log Form 311.
destroy.
These records are maintained on incoming and
outgoing documents and packages not contolled
by any other procedures in the Office of Special
Activities. Form 1637 is maintained by the
preprinted number. Form 311 is completed by
the insertion of a control number, source, doc-
ument date, document number, subject, etc.
Form 311 is maintained in date sequence. Period
covered: 1964 to present.
11.
PUBLICATIONS
.5
These files contain regulatory issuances, and
Temporary. Retain on a current basis.
other publications of DDS&T, OSA, CIA, and
Destroy when superseded, obsolete, or when
other Agencies and offices. The office of the
no longer needed for reference.
Director of the Office of Special Activities,
DDS&T is not the office of record for any of
this type of publication. Period covered:
1965 to present.
12.
SPECIAL ACTIVITIES DOCUMENT CONTROL
1.0
These files contain Document Control Form
Temporary. Retain in the Registry Branch
238, and Project HQS Document Receipt, Form
after the respective document has been either
2157, for sensitive documents covering special
destroyed or transferred from OSA, and until
activities subject to special security require-
sufficient volume has been accumulated for
ments. These files are maintained in the Registr
transfer to the Records Center. Destroy after
.Branch. Period covered: 1955 to present.
25 years in the Records Center.
t 1~
FORM NO. 139a USE PREVIOUS
t JAN 56 139 EDITIONS.
 ?
SCHEDULE NO.
RECORDS CONTROL SCHEDULE
OFFICE. DIVISION. BRANCH
SIGNATURE TINT L
Director, office of Special Activities/DDS&T
DATE 2 0 MAR 1965
TITLE Executive {officer, OSA
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
13
CHRONOLOGICAL FILES
These files constitute the central record
Temporary. Retain for one year, then
holdings of the executive office of the
transfer to the Records Center. Destroy
Director, office of Special Activities. This
after being held in the Retards Center
file series consista of memorandums and other
for 5 years.
corresp6dence and documents. `These papers are
A
filed chronologically by control or reference
number. Period covered 1956 to present,
STATINTL
PROVE
Date
CIA Records Administia~icn Officer
FORM NO. I3? USE PREVIOUS
I JAN 56 EDITIONS.
ppruved Fur FteleaSe 200 1108 CIA-REDPIS- 17A000100300004-7
 SCHEDUL N - STATINTL
RECORDS CONTROL SCHEDULE
- -
OFFICE, DIVISION. BRANCH
SIGNATURE
Office of Special Activities, DD S&T
TITLE
Executive Comptro ler,OSA 16 Nov 70
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
140
a. BRIEFING FILES:
10.
TEMPORARY. Disposal authorized.
Destroy when superseded, obsolete,
Consists of charts, maps, listings,
or no longer required for reference
etc., used in present-
briefing boards
except that material determined to
,
ations and briefings given by the
be of future value which will be
Director, OSA, and other officials of OS A
.
transferred to the Records Center
for one year. (GRS 19-14)
b. VU GRAPHS: (Briefing files)
Briefing narrative, i.e., of topic,
person(s), and attendants briefed.
1.
Disposal not authorized.
PERMANENT.
to Agency Archives as
Transfer
historical records when graphs have
been superseded, declared obsolete,
or no longer required for reference
purposes. (GRS 19-4)
STATINTL
STATINTL
ArPRo
dte
a
~J?!
Ir
FORM NO. 13 9 USE PREVIOUS
I JAN 56 EDITIONS.
 0-01
o o 25X1A
3-67-2
RECORDS CONTROL SCHEDULE SECRET
OFFICE. DIVISION. BRANCH
III
O
Security Staff, Office of Special Activities, DDS&T
-
f, ,Security a
ITEM
FILES IDENTIFICATION
VOLUME
S 25X1A
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
0.
INTRODUCTION
AP
MOVED:
This schedule covers the records maintained
Date
by the Security Staff, Office of Special Activities,
CIA Record O 1icer
which is responsible to the Director, Office of
Special Activities, for development, direction,
and administration of plans, programs, policies,
and procedures for the security control of OSA
in its sensitive activities. The Staff exercises
supervision over implementation of standards
and systems pertaining to industrial security,
personnel security, physical security, counter-
intelligence, and operational security of existing
and planned projects. Maintains liaison and
coordination with the Office of Security and other
security agencies as necessary for specialized
training, technical assistance, courier support,
classified document management, and protection
of personnel and equipment.
1.
SUBJECT FILES
32. 0
Temporary. Break files annually, or at suc
time as volume considerations render the
These files consist of cables, dispatches, and
retention of these files in active file space
other types of correspondence, reports, surveys,
impracticable. Retire to the Records Center
and documents pertaining to the missions and
in lots of 1 cubic foot. Destroy 5 years after
responsibilities of the Security Staff, OSA. The
receipt in the Records Center.
files are maintained by subject and are filed
alphabetically by title. Period covered: 1960 to
present.
"mat
E
$EGfinRJ
aau
inr
c,
FORM NO. 139 USE PREVIOUS
1 JAN 5B EDITIONS.
Approved or Release MOM, -
- 7317A000100300004-7
 ITEM NO.
ID N IFICA I N 3
VOLUME
DISPOSITION INSTRUCTIONS
2
i
.
PROJECT FILES
24. 0
Temporary. Break files annually. Retain an
additional year and retire to the Records
These files consist of cables, dispatches, and
Center. Destroy 25 years after receipt in
other correspondence and documents pertaining
the Records Center. -
to personnel, physical, and operational security
support to OSA projects.. ?These files are main-
tained by project, and are held subjectively by
alphabetical arrangement. Period covered:1960
to present.
3.
PERSONNEL FILES
16. 0
Temporary. Maintain on a current basis.
Retain for 6 months after termination, or
These files consist of documents and papers
transfer. Screen and forward material not
pertaining to the personnel security of staff,
previously forwarded to the Office of Security
contract, and contractor employees assigned to
OSA elements, programs, or projects. These
files are maintained alphabetically by name of
the individual. Period covered: 1956 to present.
4.
CHRONOLOGICAL FILES
6. 0
Temporary. Break files annually. Retain
an additional 6 months and destroy.
These files consist of incoming and outgczing
cables. These files are held by area with sub-
classifications, and are filed by date. Period
Covered: 1965 to present.
5.
DOCUMENT CONTROL FILES
1. 0
Temporary. Retain on a current basis.
Destroy when no longer needed.
These files consist of Document Control,
Form 238, and other controls maintained on 3x5
cards for documents classified TCp? Secret and
below. These files are held by document type
and number. Period covered: 1957 to present.
M.P1
1 _-FR Rpm
FORM NO. 139a USE PREVIOUS
t JAN 56 X77 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET