RECORDS CONTROL SCHEDULE 92-70

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100290001-2
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 19
• Document Creation Date: December 9, 2016
• Document Release Date: May 31, 2001
• Sequence Number: 1
• Publication Date: January 31, 1974
• Content Type: MF

Approved For Release 2001/08/13 : CIA-RDP78-07317A00A&&9&0
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
DEPUTY DIRECTORISCIENCE AND TECHNOLOGY
OFFICE OF ELI NT
FOAM NO. 738 Approved For Release 2001/08/13 : CIA-RDP78-07317A000100290001-2 ca,)
1 JUL 55
 Approved For ReleW
1~RDP78-07317A000"0290001-2
SD-030-74
1 JP I 1974
MEMORANDUM FOR: Records Administration Branch, DD/M&S
THROUGH: DD/S&T Records Management Officer=};
SUBJECT: Records Control Schedule 92-70
1. The Office of ELINT (OEL) requests approval
to amend our records control schedule (92-70). The
new amendment provides for a new category of records,
i.e., Cable Reference Files and the associated dis-
position instructions. If this new category is adopted
as submitted, then paragraph c, Item 3, Chronological
files should be deleted from the schedule.
Attachment:
Records Control Schedule
(3 pages)
CLASS1 Y ,Y IfICF.~ION
SC1EEUt G ~a', f'.",1FCO(Y:
Y.l{y?::i.8 :.:.ILL[ .. [.`l. Y-...~.. as Ya.li 014
Approved For Release 200 614tM CIA-RDP78
w~~ date or event)
 S a
100100
CLASSIFIED CONFI NTIAL
SECRET
OFFICIAL ROUTING SLIP
TO
NAME AND ADDRESS
DATE
INJTIALS
I
RECORDS ADMINISTRATION B
ANCH, D
D/AS
2.
?2E42 Headquarters
43
4
5
6
ACTION
DIRECT REPLY
PREPARE
REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
FILE
RETURN
CONCURRENCE
INFORMATION
SIGNATURE
.7 4r
" Remarks: According to these
are
cables similar to t e o e gency Cable
Secretariat. OEL, as well as OSA & OD&E,
manage their own cable secretariats which
are not duplicative of each other. Cable
Secretariat has a disposition instruction
of 60 years retention, on microfilm
lee at
,
the R.C. and lcc at Cab.Sec.This 60 years
was mandatory for DDO requirements. OSA
has 25 years retention on microfilm with
microfilm file retained either in current
file or at R.C. OD&E has hard copy retired
t
o R.C. for destruction after 15 years
OSA
.
and OD&E disposition is based on their
needs. OEL wanted to destroy thei s after
over)
FOLD HERE TO RETURN TO SENDER
FROM: NAME. ADDRESS AND PHONE NO.
-------------------------
DATE
SD/OEL-
P
2
SECRET
F OR-M6 7N0. 237 Use previous editions
1
0001-2
STATINTL
90001-2
 only a few years but Sal insisted on the
25 years because they are relativel new
APpAdved Ronce a,28(tl/QIIaieCw-RR?8 0100290001-2
these reference files will prove to be of
value. He did not want them prematurely
destroyed without a longer period of time
to prove their value or worthlessness.
The record copies of cables from each
secretariat are filed in the project or
other substantive files. Experience has
shown me that perfection in filing records
copies where they belong is not always
100% foolproof. I'm inclined to go along
with Sal on the 25 years since the schedules
will be reviewed periodically in the future
and this item will be reviewed again and
again with each review.
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100290001-2
 Approved For Release 2001/08/13 : CIA-RDP78-07317A000100290001-2
Records Control Schedule 92-70 for the Office of ELINT
is approved and authority hereby given to implement the
disposition instructions therein.
Approvals:
3
Approved For Release 2001/08/13 : CIA-RDP78-07317A000100290001-2
 ------ ----- -
SCHEDULE NO.
92-70 STATINTL
RECORDS CONTROL SCHEDULE
OFFICE. DIVISION. BRANCH
SIGN
2 OV1969
W
Office of ELINT/DD/S&T
TITL
E
Chief of Staf f OEL
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
Policy Files
5.0
Permanent: Disposal not authorized
in accordance with General Records
Consists of correspondence, memoranda,
Schedule 19, Item l.* Break files
cables, dispatches, etc. which document
annually or at such times as volume
the policies, planning and coordination of
considerations render the retention
the Agency's ELINT operations. This file
of these records in active file space
also includes records that reflect the
impracticable. Retire to the Agency
internal organization and policies necess-
Archives and Records Center.
ary to the coordination and direction of
offices within OEL. These records are
held subjectively by the Executive Offices
of ELINT for the Director of ELINT.*
Period covered - 1965 to present.
*These files are held by the Executive
*General Records Schedules are
Offices, which include the Staff, Analysis
issued by the General Services Admin-
Division (AND), Air Systems Division (ASD),
istration as disposition standards for
Ground Systems Division (GSD), or Special
records common to several or all Gov-
Systems Division (SSD).
ernmental Agencies under the Records
Disposal Act of 1943 and Federal
-
Records Act of 1950.
FORM NO. 1' USE PREVIOUS
I JAN 56 EDITIONS.
Approvetl For Release 2001108113
=-KOF-78-07317A000100290001-2
 Regulatory Issuances
Consists of complete set of Office of
ELINT (OEL) Directives and Notices which
constitutes the OEL records set. Period
covered - 1962 to present.
These files contain regulatory
issuances of the DD/S&T and the Agency.
Period covered - 1962 to present.
Chronological Files
These files consist of copies of
correspondence and memoranda originated
in OEL. These records are filed chrono-
logically by date and numerically. Coveri g
the period 1962 to the present as follows:
A. Files dated prior to and through
These files constituted the Policy
Files of the Director of ELINT (D/OEL)
prior to ~'/ 7
B. Files dated subsequent to 1965 and
serve only as background and reference
sources.
C. These files consist of extra copies
of cables originated in or received by OEL.
These cables are filed chronologically.
Period covered - 1968 to present.
-RDBUI.8-0 317A000 ITION INSTRUCTIONS
Permanent: Disposal not authorized
in accordance with General Records
Schedule 16, Item 1. Maintain on a
current basis. Retain superseded
issuances for an additional 1 year
period. Retire to the Agency Archives
and Records Center.
Temporary - These issuances are non-
record to the Office of ELINT. Retain
on a current basis. Destroy when
superseded, obsolete, or when no
longer needed for reference purposes.
Permanent: Disposal not authorized
in accordance with General Records
Schedule 19, Item 1. When no Jonger
needed for reference purposes, retire
to the Agency Archives and Records
Center.
Temporary: Break files annually,
retain an additional 2 years and
destroy.
Temporary: Break file annually,
retain 6 months and destroy.
SHEET STATINTL
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4
Planning, Programming and Budget Files
A. Policy and Program Files
3.0
Permanent - Disposal not authorized
in accordance with General Records
These files are concerned with OEL
Schedule 5, Item 1. Break files
--
-budget formulation and execution, audits
annually or at such time as volume
and other matters concerning program
considerations render the retention
management, funding, and development for
of these files in active office space
OEL. These files are held subjectively
impracticable. Retire to the Agency
by the Executive Offices of ELINT for the
Archives and Records Center
D/OEL. Period covered - 1966 to present.
.
B. Subject Files
3.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of correspondence
Schedule 5, Item 3. Break files
and other documents related to the admin-
annually or at such time as volume
istration of the PPB Section, as well as
considerations render the retention
the development of program documents and
of these records in active file space
budgets. These files are held subjective-
impracticable. Hold an additional
ly by the Executive Offices of ELINT for
year and destroy.
the D/OEL. Period covered - 1965 to
present.
5
Project Files
121.0
Permanent - Disposal not authorized
in accordance with General Records
These files contain pertinent informa-
Schedule 19, Item 3. Retain on a
tion to OEL. These files are case files
current basis, When no longer needed
arranged alphabetically by project name
for reference or operational purposes
and consist of memoranda, correspondence,
,
screen for duplicate copies and
dispatches, reports, copies of proposals,
extraneous materials and retire to
project outlines, budget information,
the Agency Archives and Records Center.
progress reports, etc., pertaining to OEL.
Period covered - 1961 to present.
FORM NO. 139a USE PREVIOUS Appro pcRe L 20J CIA-RDP78-07317A000100290001-2
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L6
3.0
Permanent - Disposal not authorized
in accordance with General Records
Training facility operated and main-
Schedule 19, Item 3. Retain on a
tained by OEL. Files consist of training
current basis. When no longer needed
material, budget, travel, chrono, personnel
,
for reference or operational purposes
cables, transmittal manifest, organization
screen for duplicate copies and
and policy files. Period covered - 1963
extraneous materials and retire to
to present.
the Agency Archives and Records Center.
7
Subject File
50.0
Temporary - Disposal authorized by
General Records Schedule 19, Item 9.
Contain records necessary to the
Break files annually, or at such time
general administration and operation of
as volume considerations render the
OEL. This relates to the following sub-
retention of these records in active
jects - appropriations, briefings,
file space impracticable. Hold an
committees, logistics, organization, man-
additional year and destroy.
agement, personnel, security, training,
travel, equipment, supplies, dispatches,
liaison, budget, collection policies, etc.
Filed alphabetically by subject. Period
covered - 1963 to present.
8
Background and Reference Files
630.0
Temporary - Disposal authorized in
accordance with General Records
Consist of classified and unclassified
Schedule 16, Item 10. Retain on a
publications used for reference purposes.
current basis. Dispose 6 months after
These files include technical catalogs,
final action on project, or 3 years
electronic handbooks, NIE's, TM's, publica-
after completion of report if no final
tions, technical manuals, technical opera-
action taken, or when no longer needed
ting manuals, articles from contractors;
for reference purposes.
WAC charts; ONI, OSI, FMSAC,1 SA,
SIC Reports; frequency alloca ions;
publications index. Also included are
memoranda, correspondence, briefing materi
1,
country or area files, signal and radar
files, aircraft files, USSR general files,
flight date files, etc.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
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317A0001002900 IT ION INSTRUCTIONS
9._
SIGINT Committee Files
4.0
Temporary - Disposal authorized by
General Records Schedule 19, Item 2b.
These files consist of case files of
Destroy when superseded or obsolete
SIGINT Committees, including copies of
or upon termination of membership or
correspondence, telegrams and other docu-
when no longer needed for reference
ments reflecting SIGINT Committee Action,
purposes.
copies of S and SC series of USIB publica-
tions, as well as NSA and Ad Hoc working
group of ELINT Committees' material. These
records are maintained for background and
reference use only. USIB maintains the
record copies for the Agency. These files
are maintained subjectively by the Execu-
tive Offices of ELINT for the D/OEL.
Period covered - 1963 to present.
10
Situation Room Briefing Files
16.0
Temporary - Disposal authorized in
accordance with General Records
This room serves as the OEL briefing
Schedule 19, Item 14. Destroy when
and support center for all OEL activities.
superseded, obsolete, or no longer
The material held in this activity consist
needed for reference purposes, except
of Joint Intelligence Community publica-
for library materials. Return to CIA
tions, teletypes, cables, correspondence,
library.
pertaining to Electronic Order of Battle,
Missile Engineers' Handbook, Jones' World
Aircraft, Radar Systems, Dictionary of
Guided Missiles and Space Flight, Maps,
graphics, charts, other large size material
5" x 8" Eltex cards used in the analysis
of ELINT data, and project books which
provide a reference document to OEL pro-
jects. These materials are used as brief-
ing aids by the D/OEL and members of his
staff. Period covered - present.
FORM NO. 139a USE PREVIOUS
I JAN 56 EDITIONS.
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Administrative Files
These files are those of the Support
Branch, OEL, and consist of correspondence
and other documents as follows:
A. Subject Files
10.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of documents
Schedule 19, Item 9. Break files
related to the general administration of
annually, or at such time as Volume
OEL, including organization and management
considerations render the retention
briefings, and other personnel, security,
of these records in active file space
and logistical matters. These documents
impracticable. Hold an additional
are filed by subject. Period covered -
year and destroy.
1963 to present.
B. Personnel Files
8.0
Temporary - Disposal authorized in
accordance with General Records
These files are those maintained in
Schedule 1, Item 18, Maintain on a
the Support Branch, as the "soft files" fo
current basis. Retain for 6 months
OEL personnel, and are not the official
after termination or transfer of the
personnel files of the Agency. These file
employee. Screen and forward material
contain personnel actions, fitness reports,
not previously forwarded to the Record
forms, correspondence, cables, and other
and Services Division, Office of
documents pertaining to applicants,
Personnel, or the gaining office.
assignments, training, processing, and
other matters concerning the administra-
tion of OEL personnel. These files are
maintained alphabetically. Period covered
1963 to present.
C. Budget and Finance Files
11.0
Temporary - Disposal authorized in
These files consist of instructions,
accordance with General Records
Schedule 5, Item 4. Break files
narrative and statistical statements or
annually at the end of the fiscal
requirements, preliminary estimates, office
year. Dispose of these records
estimates, copies of budget presentations
1 year after the close of the fiscal
and related papers. These papers are filed
year covered by the respective budget
subjectively. Period covered - 1963 to
.
present.
FORM NO. 139 a USE PREVIOUS
I JAN 56 1 .~77 EDITIONS.
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Administrative Files (Cont'd)
D. Logistics Files
8.0
Temporary - Disposal authorized in
accordance with General Records
1. Subject Files - These files
Schedule 3, Item 3. Break files
consist of correspondence and other
annually, retain an additional year
documents pertaining to the Support
and destroy.
Branch. These files are maintained
subjectively by the Executive Offices
of ELINT for the D/OEL. Period
covered - 1963 to present.
2. Procurement and Supply Files -
17.0
Temporary - Disposal authorized in
These files consist of requisitions,
accordance with General Records
property accountability records, and
Schedule 3, Items 9 and 10. Retain
other documents pertaining to procure-
on a current basis and 2 years after
ment and supply functions. These file
the completion of an action, audit, or
are maintained subjectively and
file closing.
numerically. Period covered - 1963
to present.
3. Reference Files - These files
5.0
Temporary - Maintain on a current
consist of handbooks, manuals, cata-
basis. Destroy when superseded, or
logs, and other reference publications
obsolete, or no longer needed for
relative to the procurement and supply
reference purposes.
function. These publications are
maintained by subject. Period covered
1963 to present.
12
Document Control Files
17.0
Temporary - Disposal authorized in
accordance with General Records
These files contain Forms 238, 312,
Schedule 18, Item 3. Retain until
and 1225 used to record the receipt, rout-
the respective document has been
ing and disposition of documents received
either destroyed or transferred from
in or forwarded by OEL. These files are
OEL, then remove to an inactive file.
maintained either alphabetically by source
Purge the inactive file every 2 years.
or numerically by control number. Period
covered - 1963 to present.
FORM NO. 139a USE PREVIOUS
1 JAN 56 1 EDITIONS.
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13
Mail Control Files
12.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of Courier Receipt
Schedule 12, Items 6 and 7. Maintain
Forms 240 and 240a, Form 615, and others
for 2 years and destroy.
used for the purpose of document receipt
accountability. These files are main-
tained either by source or control number,
Period covered - 1963 to present.
14
Requirements and Evaluation Files
10.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of copies of ELINT
Schedule 16, Item 10. Retain on a
requirements from USIB, DIA, OSI, FMSAC,
current basis. Retire to inactive
etc., used in the preparation of semi-
files 6 months after final action on
annual evaluations of ELINT projects.
the requirement. Hold in inactive
These files are also used in establishing
files for 3 years and destroy.
justification for the renewal of ELINT
collection projects. Record copies of
the USIB requirements are maintained by
the USIB. Period covered - 1961 to present
15
Contract Proposal Files
These files consist of copies of
unsolicited proposals to be considered for
research and development contracts.
Included is information on bidder's capa-
bilities, technical approaches to the
problem, and other related material. These
records are maintained alphabetically by
the Division Project Officers. Period
covered - 1963 to present.
A. Proposals resulting in authorized
5.0
Permanent - Disposal not authorized in
projects.
accordance with General Records
Schedule 19, Item 12a. Transfer
successful proposals to respective
project file.
FORM NO. t39a USE PREVIOUS Approvp~l b 8gfpoiO yy e6Zi, CIA-RDP78 073 CONTINUATION SHEET 00290001-2 8 I JAN 56 EDITIONS. 8 (41)
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Contract Proposal Files (Cont'd)
B. Rejected proposals.
10.0
Temporary - Disposal authorized in
accordance with General Records
Schedule 19, Item 12b. Retain in
inactive files for 1 year, and retire
to the Agency Archives and Records
Center. Destroy 4 years after receipt
in the Records Center.
16
Contract Progress Report Files
10.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of duplicate
Schedule 19, Item 14. Destroy when
copies of reports concerning progress
no longer needed for reference, or
being made on active research and develop-
when superseded or obsolete.
ment projects. These records are main-
tained alphabetically by the Division
Project Officers. Period covered - 1964
to present.
17
Service Contract File
5.0
Temporary - Disposal authorized in
accordance with General Records
These files consist of external
Schedule 3, Item 4a.l. Place in
service contracts, task orders, reports
inactive files on final payment. Retain
and related correspondence covering
an additional year and retire to the
services rendered by outside contractors
Agency Archives and Records Center.
on technical equipment in support of
Destroy 5 years after receipt in the
ELINT operations. These files are main-
Records Center.
tained alphabetically by contractors.
Period covered - 1964 to present.
18
Top Secret Control File
1.0
Temporary - Disposal authorized by
CIA Top Secret Control Officer, Office
Consists of copies of Form 36 used in
of Security, ruling of 12 August 1964.
lieu of log to record receipt, internal
Destroy 10 years after documents
routing, and final disposition of Top
shown on form are downgraded, destroyed
Secret material received by, originated
transferred to the Agency Archives
within, or dispatched within OEL. Period
and Records Center, or sent outside
covered - 1963 to present.
the control point.
FORM NO. i39a USE PREVIOUS
I JAN 56 EDITIONS.
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19
ELINT Data Files
Consists of materials collected and
maintained by individual analysts aad
used in the analysis of intelligence
toward the preparation of final reports.
Material consists of field operator logs,.
navigation plots, overlays, dispatches,
cables, laboratory analysis, work reports,.
magnetic tapes of ELINT missions, etc.
These are filed numerically by the field
assigned mission number.
A. Mission folders that document
33.
Temporary - Transcribe information
final reports of each ELINT collection
from magnetic tape on to paper form
mission. Period covered - 1961 to present.
and file in mission folders. Erase
magnetic tapes. Retain folders in
office area as long as needed for
current operation, then transfer to
Records Center in 1 cubic foot lots.
Destroy 4 years after receipt in
Records Center.
B. Magnetic tapes from which final
100.0
Temporary - Retain in current files
reports of each ELINT collection mission
area indefinitely. When considered
are compiled. Period covered - 1963 to
present.
to be of no current value to retain in
files area, transfer to Records Center
for a period of 4 years. Recall from
Records Center for reuse or destruction,
20
HEPC Report Files
Consists of technical reports evolving
from raw ELINT data prepared for the use
of the Intelligence Community. Provides
support to Agency ELINT technical opera-
tions and is disseminated to offices of
interest in the Agency, such as SIGINT
Highlights, HEPC Information Reports
(EL-Bs), Technical Analysis Reports,
Technical Reports derived from raw data
FORM NO. I39a USE PREVIOUS
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HEPC Report Files (Cont'd)
prepared for use of Intelligence Community
and published through NSA.
A. History File - One copy of each
5.0
Permanent - Disposal not authorized.
final report will be set aside for
Upon release, a copy will be sent to
archival purposes.
Records Center.
B. Extra Copies - These copies will
be used for supplemental distributions.
(1) Supplemental Distribution -
2.0
Temporary - Destroy after 7 years.
Ten copies of each report will be
All unused copies of these reports
set aside for this activity.
will be destroyed 7 years from publi-
cation date by the Records Center,
(2) Reference File - One copy of
2.0
Temporary - Destroy after 2 years.
each report will be filed in AND/OEL
Cut off at end of each calendar year.
for ready reference purposes.
Hold in office area for 2 more years,
then destroy.
FORM
JAN NO. 1 39a ED T oNs1OU5 Appro\/$~{, ,Qr,,Re~ q 0 ? CIA-RDP78-07317A000100290001-2
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 25X1A
25X1A
ITEM NO.
F I L ID N I I N
LU
I O IT ION INSTRUCTIONS
2'
Cable Reference Files
These files consist of all incoming and
outgoing cables received by OEL from the
various Agency cable centers. Cable file
are held by the office components for
quick reference purposes but the official
cable reference files are maintained by
the OEL Registry. These cables are main-
tained strictly for reference purposes an
are not the official "record copies".
The "record copies" are filed in the sub-
stantive files of the responsible office
component. Cables are filed chronological
-
ly by station. Period covered: 1970 to
present.
A. Registry Files
37.0
Temporary. Destroy after 25 years.
Cables will be retained in current files
(1) Project cables originated
area for six (6) months and then micro-
b or sent to the
filmed. Hard copy of filmed cable will
These ca es serve
be destroyed within one (1) year after
Agency cable
verification of the microfilm. If ne-
reference file.
cessary, the hard copy may be retired
to the Records Center for no longer than
one (1) year and then destroyed. One
(1) copy of the microfilm file is re-
tained in the Registry and a duplicate
original negative is sent to the Record
Center.
(2) Project cables originated
6.0
Temporary. Break files monthly, retain
by or sent to contractors and
for one (1) year and then destroy.
other government agencies. (These
are copies of Reference Cables
maintained under OD&E RC Schedule 97
-73,
Item 9)
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2-
Cable Reference Files con't
(3) Other cables, e.g., State,
2.0
Temporary. Break files monthly, retain
Defense, OPCEN, CONCEN, and Director.
for six (6) months and then destroy.
B. Office component cable files
1.0
Temporary. Maintain in current files
area for one (1) month and destroy.
STATINTL
Approved:
DD/S&T Records ? nagement Officsr
STATINTL
4P P
RQV ... r
gecords;s~dnsw?~:a Branch
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 DA SCHEDULE
AND ITEM NO(S).
ITNEW
EM
NO.
CLASSIFICATION
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
92-70
22
SUPPLEMENTAL EQUIPMENT MANUALS 26
the w,anufaC1 revs
These manuals contain,tioperating
Temporary. Transfer duplicate
instructions and schematics for
manuals to the Records Center.
electronic equipment used by OEL.
Review every 2 years to avoid
Each piece of equipment is required t
accumulation of outdated and
have its own manual; therefore, one
obsolete manuals.
manual is retained in the component
for reference and the remaining
manuals for the duplicate equipment
are set aside for future use. (If the
pieces of equipment are issued outside
the office, a manual must accompany
each for use and maintenance
instructions.)
STATINTL
App=Owed;
APPROVED
Z 1( 7
OL
Date
ETE
FORM OBS
8.74 I39a PREVIOUS
EDITIONS
RECD &W&Q r4 2001/08/13LAeI'A= p78-07317A000100290001-2
CONTINUATION SHEET
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