REVISED OFFICE OF DEVELOPMENT AND ENGINEERING, DD/S&T, RECORDS CONTROL SCHEDULE, 97-73

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100280001-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 14
• Document Creation Date: December 9, 2016
• Document Release Date: February 20, 2001
• Sequence Number: 1
• Publication Date: September 26, 1973
• Content Type: MF

err
Approved For Release 2001/07/12 : 8-07317A000100280001-3
DD/S&T# 3O 5` --73I
ODEE-0459-73
2 8 SEP 1973
MEMORANDUM FOR: CIA Records Administration Officer
SUBJECT Revised Office of Development and Engineering,
DD/S&T, Records Control Schedule, 97-73
1. Attached are three (3) copies of the revised Office
of Development and Engineering (OD&E), DD/SFT, Records Control
Schedule, 97-73, forwarded for your review and approval.
2. This revision of the OD&E Records Control Schedule
reflects disposal authority,.where applicable, found in the
GSA General Records Schedules, as well as more precise record
series definition. The Schedule also establishes more realistic
record retention periods, both in the interest of Archives and
Records Center space conservation and in historical documentation
preservation.
3. This revised OD&E Records Schedule supersedes and
replaces OD$E Records Control Schedule 97-69-1, dated
26 March 1969.
25X1A
Director
of
Development and Engineering
Approved For Release 2001/07/12: CIA-RDP78-0
SECRET
CLASSIFIED BY
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 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100280001-3
97-73
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF DEVELOPMENT AND ENGINEERING
FORM No. 738 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100280001-3 i41l
1 JUL 55
 25X1A
25X1A
Approved For Release 2001/07/12 : CI WO7317A000100280001-3
OFFICE OF DEVELOPMENT AND ENGINEERING
RECORDS CONTROL SCHEDULE
Records Control Schedule 97-73 for the
Office of Development and Engineering
is approved and authority hereby given
to implement the disposition instructions
contained herein.
Pr
SECRET
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100280001-3
/' J'T 73
cer Date
 ?
RECORDS CONTROL SCHEDULE 5E
SCHEDULE NO.
97-73
25X'1 A
OFFICE. DIVISION. BRANCH
SIGNATUR , S?P
OFFICE OF DEVELOPMENT AND ENGINEERING
TITLE E
Director of Development and Engineering
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
0.
INTRODUCTION
This records control schedule covers the
major categories of files and files series main-
tained in the Office of Development and Engineering
DD/SF~T, as documentation of the following Office of
Development and Engineering mission and functions:
Mission:
To plan, program, develop, and operate highly
classified technical collection systems in direct
response to USIB requirements and as assigned to
the CIA by EXCOM; and, in addition, perform such
system development tasks as may be assigned
directly by the DCI.
To perform in-depth analytical studies of
existing and/or planned systems to help provide
the DCI with the support necessary for him to make
informed judgments on the relative merits of such
systems.
Functions:
1. Develop and maintain on behalf of CIA a
technical and managerial staff capable of dis-
charging assigned responsibilities in performing
the mission stated above.
2. Perform detailed planning, programming,
and budgeting relative to assigned tasks.
3. Solicit, select, negotiate, and contract
with appropriate corporations for the research,
analysis, design, development, fabrication,
assembly and test of subject systems.
SEE
FORM NO. 139 usE P R E V I u v -0 7 - - -3
JAN 56 EDITIONS.
 FILES IDEN I L UUZtSU001-3 DISPOSITION INSTRUCTIONS
teristics of new and/or improved highly classified
technical collection systems.
7. Perform specific mission analyses in
devising the optimum utilization of operational
and developmental technical collection systems.
8. Coordinate and cooperate with other
government offices in matters and/or projects
of joint concern.
9. Perform analyses of systems, both pro-
posed, under development and operational, to
determine their relative capabilities to satisfy
intelligence requirements and conversely to
analyze intelligence requirements to determine
necessary system performance and characteristics.
4. Exercise close management control over
contractors to ensure specifications are met on
time and at lowest cost.
5. Provide operational support to existing
systems.
6. Conduct a continuing program of
advanced systems studies and related research and
development with the objective of helping to
establish the basic parameters for, and defining
the detailed technical and operational charac-
SECRET
SECRET'
~ proved For Release 2101 - P78-0~ 7A000100280001-3
I
FORM JAN 56 +39a EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET (41)
 ITEM NO.
AP 1107112
DISPOSITION INSTRUCTIONS
SECRET
1.
POLICY FILES
8.0
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 19, Item 1.
These files are those held in the executive
Break files annually, or at such time as
Office of the Director, Office of Development and
volume considerations render the retention of
Engineering, DD/S&T. These files consist of
these files in active file space impracticable.
cables, dispatches, and other types of corres-
Retire to the Archives and Records Center.
pondence, reports, memoranda, periodic reports of
Review for declassification 29 years from date
OD&E activities, reports of committee meetings,
of document, except those not exempt from de-
and other documents relative to the direction of
classification under EO 11652 shall be reviewed
the Office of Development and Engineering. These
earlier under the provisions of that order.
records are held subjectively, and cover the
period of 1963 to present.
2.
OD&E REGULATORY ISSUANCE FILES
.5
PERMANENT: Disposal not authorized in accord-
ance wi General Records Schedule 16, Item 1.
These regulatory issuances consist of
Maintain on a current basis. Retain super-
directives, notices, memoranda, and other issu-
seded issuances for an additional year. Retire
ances directive or informational in nature re-
to the Archives and Records Center. Review for
lating to the administration and management of the
declassification 29 years from date of document
Office of Development and Engineering. These
,
except those not exempt from declassification
issuances are controlled by the Director, ODEE,
under EO 11652 shall be reviewed earlier under
and are the official OD&E record copies. Period
the provisions of that order.
covered: 1966 to present.
3.
CONTRACT FILES
35.0
PERMANENT: Disposal not authorized in accord-
ance wi General Records Schedule 19, Item 3.
These files consist of original contracts,
Break files annually, or at such time as
amendments, estimates, proposals, sub-contracts,
volume considerations render the retention of
payment plans, patent and loyalty rights, corres-
these files in active office space impracti-
pondence, and related papers pertaining to con-
cable. Retire to the Archives and Records
tracts awarded with respect to the mission and
Center, Review for declassification 29 years
functions of the Office of Development and Engi-
from date of document, except those not exempt
neering. These files are maintained in the
from declassification under EO 11652 shall be
Contracts Staff, ODEE, and constitute official
reviewed earlier under the provisions of that
records of OD&E. These files are held by con-
order.
tractor name and number, and are a special case
file related to programs and projects, but held
* General Records Schedules are issued by the.
separately. Period covered: 1963 to present.
Administrator of General Services to provide
disposition standards for records common to
several or all Federal agencies, under the
Records Disposal Act of 1943, and the Federal
EC R E T
l
Records Act of 1950.
USEi~Wui 0028000175
FORM I JAN 56 i39a EDITIONS!~~prOVed For. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 FILES IDENTIFICATION
PROGRAM FILES
The files covered by this category are those
maintained in the ODE components directly res-
ponsible for the administration of the special
intelligence collection programs of the Office of
Development and Engineering. These files con-
sist of cables, reports, briefing aids, contracto
reports, drawings, charts, plans, cost estimates,
cost proposals, manuals, intelligence documents
and other types of documentation related to the
development and accomplishment of OD1E special
activities. These files are held under estab-
lished subjective file systems. The technical
reports in these files are in the form of hard
copy or microfishe, but not both. In most in-
stances our record copy will be microfishe.
Period covered: 1963 to present.
PROJECT FILES
These files contain technical and scientific
data accumulated in the process of research,
development, design and analysis of systems and
equipment pertinent to ODE operations. These
data are in the form of contractor reports,
special committee meeting reports, mission
studies, technical reports, and other documents
and materials. These files are held subjectively.
The technical reports are received from the con-
tractor in microfishe or hard copy but not both.
These are retired to the Records Center in either
microfishe or hard copy. Period covered: 1965
to present.
MISSION REPORT FILES
These files consist of records pertaining to
the program management, program product, including
operations and accomplishment of missions mounted
under OD&E special projects. These records are of
permanent and temporary value, as outlined below. ~
Period cov 3 o res
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 19, Item 1.
Break files annually, or at such time as
volume considerations render the retention of
these files in active file space impracticable.
Retire to the Archives and Records Center.
Review for declassification 29 years from date
of document, except those not exempt from de-
classification under EO 11652 shall be reviewe
earlier under the provisions of that order.
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 19, Item 3.
Retain on a current basis. When no longer
needed for reference or operational purposes,
screen and retire to the Archives and Records
Center. Review for declassification 29 years
from date of document, except those not exempt
from declassification under EO 11652 shall be
reviewed earlier under the provisions of that
order.
FORM
ANN NO 139a EUSE PREV
DITIONS'OUS RECORDS CONTROL SCHEDULE -CONTINUATION
 ITEM NO.
L ID N IFICATI N 7
1-1-61-111-11
VOLUME
DISPOSITION INSTRUCTIONS
'
SEE
6.
MISSION REPORT FILES (cont
d)
a. Program Documentation
15.0
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 19, Item 1.
These. records are those that document the
Retire when no longer needed for reference
operational aspects of OD&E mission management
purposes to the Archives and Records Center.
and which document the organization and func-
Review for declassification 29 years from date
tions of ODIE, and provide historical and re-
of document, except those not exempt from de-
search data in support of ODeE operations.
classification under EO 11652 shall be reviewed
earlier under the provisions of that order.
b. Mission Documentation
75.0
TEMPORARY: Disposal authorized by General
Records chedule 19, Item 5. Retain until no
These records pertain to a specific opera-
longer needed for current mission purposes in
tion and include documentation through which an
OD&E, then retire to the Archives and Records
operation is monitored on a timely basis. Upon
Center. Destroy one (1) year after receipt in
completion of the operation, wrap-up documenta-
the Archives and Records Center because by that
tion is included in the program documentation.
time these records will have served their re-
These records are of temporary value, and useful
search purposes,
only for a limited reference period after an
operation's termination.
7.
SECURITY FILES
a. Policy Files
4.0
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 18, Item 1.
These files contain memoranda, reports,
Break files annually. Retain an additional
cables, and other documents pertaining to
year, and retire to the Archives and Records
security policy, and other matters involving
Center. Review for declassification 29 years
security of OD&E activities. These files are
from date of document, except those not exempt
maintained subjectively. Period covered: 1962
from declassification under EO 11652 shall be
to present.
reviewed earlier under the provisions of that
order.
b. Program Files
6.0
TEMPORARY: Disposal authorized by General
Records Schedule 18, Item 11. Break files
These files contain memoranda, cables, in-
annually. Retain an additional year, and re-
spection reports, clearance actions, and other
tire to the Archives and Records Center.
documents related to the security of OD&E pro-
Destroy after four (4) years, or when security
programs, projects, and facilities. These
cognizance is terminated, whichever is sooner.
files are held subjectively. Period covered:
1958 to present.
SECRET
FORM NO. U S E P R E V I PProve or a ease - - ! , ? j -
I JAN s s 139a EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 DISPOSITION INSTRUCTIONS
Appr
FILES IDENTIFICATION '
SECURITY FILES (cont'd)
c. Personnel Files
These files consist of documents and papers
pertaining to the personnel security of ODIE
employees. These files are maintained alpha-
betically by name of the individual. Period
covered: 1965 to present.
BUDGET AND FINANCE FILES
a. Policy and Program Files
These files are concerned with ODE budget
formulation and execution; audits; voucher pay-
ments; payroll; fund transfers; contract pay-
ments; financial record keeping; and other
matters concerning financial management within
OD$E. These files also include documents re-
garding transactions in fulfillment of contract
terms such as invoices, change orders, approved
vouchers, and other documentation. These files
are held subjectively. Period covered: 1965
to present.
SECRE
b. Working Files
These files consist of instructions, narra-
tive and statistical statements or requirements,
preliminary estimates, office estimates, copies
of budget presentations and related working
papers. These papers are filed subjectively.
Period covered: 1965 to present.
10.0
current basis. Retain for six (6) months after
termination or transfer of the individual.
Screen and forward material not previously for-
TEMPORARY: Disposal authorized by General
Records Schedule 18, Item 24. Maintain on a
warded to the Office of Security, which is the
office of record for such documentation.
PERMANENT: Disposal not authorized in accord-
ance with General Records Schedule 5, Items 1
and 2. Break files annually, or at such time
as volume considerations render the retention
of these files in active office space imprac-
ticable. Retire to the Archives and Records
Center. Review for declassification 29 years
from date of document, except those not exempt
from declassification under EO 11652 shall be
reviewed earlier under the provisions of that
order.
TE PORARY: Disposal authorized by General
Recor s Schedule 5, Item 4. Break files
annually at the end of the fiscal year. Dis-
pose of these records one (1) year after the
close of the fiscal year covered by the
respective budget.
SECRET
AppFe-ed F
FORM NO. 739 a USE PREVIOUS
I JAN 56 IJJ EDITIONS.
or-Reftase 200-M 7 12 - 3 A000100280001-3
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
ApprolvedfoudiZeleasla 12W1/07/12: CIA-RDP7
-0dtiKA0
0100280001-3 DISPOSITION INSTRUCTIONS
E FILES
4
0
9.
CABL
This file series consists of incoming and
outgoing cables processed through the OD&E com-
munication facility, pertaining to projects, pro-
grams, operations, and administration of the
Office of Development and Engineering, The
Program Administration Division, Support Branch,
Registry Section, serves as the Cable Secretariat
and is responsible for the maintenance of the
official cable reference file. The official
"record copy" of cables are located in the sub-
stantive files of OD$E. The Registry cables are
filed by station and chronologically, thereunder.
a. Registry Cable Reference File
TEMPORARY: Destroy after twenty-five (25)
years. Cables will be retained in current file
area for six (6) months and then microfilmed.
Hard copy of filmed cable will be destroyed
within one (1) year after verification of the
microfilm. Microfilmed file will either be
retained in current file area or deposited at
the Agency Records Center.
b. Extra Copies
TEMPORARY: Destroy after three (3) months or
when needed for reference purposes.
10.
CRYPTIC REFERENCE FILES
Identification cards and cross reference
.5
TEMPORARY: Retain on a current basis. on
notebooks consisting of pseudonyms, true names,
eta separation of individuals, termination of
aliases, and sensitive operational indicators.
projects or operations, or when otherwise made
The ODE is the "office of record" for only the
obsolete or superseded, place cards in inactive
sensitive operational indicators which apply to it
file. Hold in inactive file for one (1) year
projects and programs. Period covered: 1966 to
and destroy. The cryptic information that
present.
applies to ODE operational programs, etc.,
will be transferred to the appropriate project
file.
F
tNO - 139a ED TPREslApproved For KEGUK~pS2G~ TRU~1 - &JLEP78 0-d1'NA001 100280001-3 c41l
 11.
FILES IDENTIFICATION
PERSONNEL FILES 10.0
These files are those maintained in the
Program Administration Division, Support Branch,
Personnel Section, OD&E, as the "soft files" for
ODE personnel, and are not the official personnel
files of the Agency. These files contain copies
of personnel actions, fitness reports, forms,
correspondence, cables, and other documents per-
taining to applicants, assignment, training, pro-
cessing, and other matters concerning the
administration of ODEE staff or detailed personnel
These files are maintained alphabetically.
Period covered: 1966 to present.
TEMPORARY: Maintain on a current basis.
Retain for six (6) months after termination or
transfer of the employee. Screen and forward
material not previously forwarded to the
Records and Services Division, Office of
Personnel, the office of record for personnel
files, or the gaining office.
13pieved Fur Release - 8-0737 A000100280001-3
c^ETPRNC10U5
FORM NO. 139a
 ITEM NO.
APprqy@gFMEMN~@*pIWu11u1/12 -
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00100280001-3 DISPOSITION INSTRUCTIONS
12
LOGISTICS FILES
Stu ht 1
10.0
TEMPORARY: Disposal authorized by General
.
Records Schedules 3 and 9, 11 and 15, covering
These files consist of correspondence,
records of a temporary nature. Break files
reports, cables, dispatches, memorandum receipts,
annually. Retain an additional year, or upon
requisitions, shipping documents, tables of
completion of audits, whichever applies.
vehicular allowances, property accountability
Destroy after two (2) years.
records, and other papers pertaining to the
logistical support of ODFE. These files are held
subjectively. Period covered: 1966 to present.
13.
TOP SECRET MATERIAL
This material includes documents, cover
sheets, logs, and other control papers handled in
the Office of Development and Engineering and
maintained under Agency top secret control pro-
cedures as managed by the OD&E/Area Top Secret
Control Officer. This material is controlled
centrally in the Support Branch, Registry
Section, although filed in the pertinent files
throughout OD&E. This material does not include
documents handled under other sensitive y con-
trols. Period covered: 1966 to present.
a. Documents
1.0
These documents are to be given the same
retention periods as the files to which they
These records are controlled under the
pertain, and in which they are held. At the
Agency system by number issued by.the Agency
time the respective file series reaches a
b
Top Secret Control Officer.
e
disposition point, these documents are to
processed through the Registry Section to
insure continuing control.
b. Cover Sheets (Form 26)
.5
TEMPORARY: Destroy 10 years after document
has been downgraded, destroyed, or sent out-
These cover sheets pertain to top secret
ed or
destro
b
i
h
side CIA. (CIA Top Secret Control Officer,
Office of Security ruling 12 August 1964.)
y
een
er
t
documents which have e
transferred from the custody of the Office of
Send cover sheets to CIA TS Control Officer
Development and Engineering.
thru Area TSCO for disposal.
25X1A
SE
FORM NO. 139a USE PREY pproved For Release 2001/07/12 : P78-07387A000100280001-3
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 FILES IDENTIFIC I L -3 DISPOSITION INSTRUCTIONS
TOP SECRET MATERIAL (cont'd)
c. Top Secret Controls
These records include logs, signature cards
(Form 36), Courier's Classified Mail Receipt
(Form 240a), and other control documents as
required.
SECRE
CHRONOLOGICAL FILES
These files consist of extra copies of all
correspondence and memoranda originated by the
Office of Development and Engineering. In these
files are copies of outgoing memoranda for sig-
nature, approval and concurrence. These files
are maintained for reference and convenience use.
The official file is maintained by the OD&E
Registry. Filed chronologically by the control
number.
a. Chrono files thru 1968
b. Chrono files subsequent to 1968
c. Chrono files held by the Office of Develop-
ment and Engineering-divisions for conveni-
ence purposes. The official file copy is
maintained by the ODE Registry.
shown on forms are downgraded, transferred to
the Records Center, destroyed or sent outside
control point. (CIA Top Secret Control
Office, Office of Security ruling 12 August
1964.)
j TEMPORARY: Destroy 10 years after documents
PERMANENT: Disposal not authorized in accord-
ance with Central Records Schedule 19-1.
Retire files dated thru 1968 to the Archives
and Records Center. Review for declassifica-
tion 29 years from date of document, except
those not exempt from declassification under
EO 11652 shall be reviewed earlier under the
provisions of that order.
TEMPORARY: Cut off at end of each calendar
year, retain in current file area for two (2)
additional years, and then transfer to the
Archives and Records Center. Destroy after
ten (10) years in the Archives and Records
Center.
TEMPORARY: Cut off at end of each calendar
year, retain in current file.area an additions
year, then destroy.
SECRE
e - 78-07397A000100280001-3 ( 41 )
Fi JANN 56 139a EDITIONS. IOUS RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 16.