RECORDS CONTROL SCHEDULE CHANGES RECORDED DURING FISCAL YEAR 1973 {SCHEDULE NO. 23-72}

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100230001-8
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 44
• Document Creation Date: December 9, 2016
• Document Release Date: December 20, 2000
• Sequence Number: 1
• Publication Date: July 13, 1973
• Content Type: MF

f SECRET
Approved For ReleaseQR01/06/09 : CIA-RDP78-07317A00010f 0001-8
1 3 T v - 1 1 g 7 3
MEMORANDUM FOR: Records Administration Staff
SUBJECT Records Control Schedule Changes Recorded
During Fiscal Year 1973 (Schedule No. 23-72)
I. The following Records Schedule changes have been made
within the office of Current Intelligence during the
past fiscal year (1973), and are hereby submitted for
your approval:
A. DDI Coordinator on International Narcotics Matters
(DDI/CINM)
A completely new addition to OCI's Records
Control Schedule. (.See attached copies.)
B. European Division
The
disposition instruction of Item No. 1 and Item A<
No. 7 should be changed to read as follows: -- A-13
"Temporary. Screen files periodically,
destroy files when no longer of current interest
(except that inactive files determined to have
future value may be transferred to the Records
Center for a two year retention period, then
destroyed.)"
This has been discontinued because the actual
CIB documents are kept on hand and it is
unnecessary to maintain the logs. This card
file has been destroyed by the Office.
AP-PROVED:
ISAS C ief, Records Admin Branch
AppIb d For Release 2001/06/09: CIA-RDP78-07317A00010
U U -) U27-
Classified by
Exempt from general riOclossiflcotion schedule
of E, 0. 11E52, excm; tics category,
5B (1), SJ`s {3j or ($ (6rcle one or more)
Aalf,maticaNy dac;assifled on
q DATE 1MPOu3;C'_"1 TO DETERMINE
s nripoasibtu, insert date or event)
cc: to RecCtr SECRET
 Approved For Release 2001/06/09 : CIA-RDP78-07317A000100230001-8
For your signature please. You may sign
only the original and have Bernie stamp the
others if you so desire,
completed the schedule in
June, came forward, was reviewed and some
items discussed with Tom which I thought
required changing. All were resolved in the
light of current events and philosophy.
Other than the portion of the schedule for
the National Indication Center I have readily
accepted. Tom feels the NIC will never release
its records from the Pentagon but his office 11
feels bound to include them on this schedule .
If, at a later date, this schedule needs revising
it can be done then.
I have no further quarrel with the OCI
schedule and feel it is a job well done by Tom.
If Bernie will call me after it has been
signed I i can instruct her in the disposition
of most of the copies.
12/11/72
T
Approve
7) b
d V-+ T4k
v --
CIA-RDP78-07317A000100230001-8
 Approved For Release 2001/06/09 : CIA-RDP78-07317A000100230001-8
7z
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
OFFICE OF CURRENT INTELLIGENCE
FORM No. Approved For Release 2001/06/09 :CIA-RDFpFS`17A000100230001-8
JUL 55 738 ~ $A'
 Approved For Release 2001/06/09 : CIA-RDP78-07317A000100230001-8
SECRET
In accordance with Federal Statutes
and Records Disposition Authorization granted
by the U. S. Congress the attached Records
Control Schedule #23-72 for the Office of
Current Intelligence is approved and imple-
mentation of the disposition instructions
contained therein is authorized.
Preparation:
Concurrence:
Concurrence:
CLASSIFIED BY6_
WARNING NOTICE
SENSITIVE INTELLIGENCE SOURCES
A !I'IO! V D
iu D S
SECRET
EXEM" FROM OE E , L C U~E`.Fi ATIOd 3C?E0~~1E
OF E 0 11662 ESE
5B(1), (2) (3) or (4) or more)
Automatically Declassified on
Approval of DCI
Approved For Release 2001/06/09 : CIA-RDP78-07317A000100230001-8
24JUL1972
 SC
H EDU L E NO . 23-72 25X1A
RECORDS CONTROL SCHEDULE
OFFICE. DIVISION. BRANCH
SIGNATURE
Richard Lehman
OCI/Office of the Director
TITLE DATE
D/OCI
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
OFFICE SUBJECT FILE
a. Consists of correspondence and
Permanent. Disposal not authorized.
memoranda to and from other components
Cut off at end of each calendar year;
within the Agency, the USIB community,
retain in current files area for two
the DDI, the DCI, etc. Filed by com--
years, then transfer to Records
ponent or subject category.
2.0
Center.
b. File contains manuals on Agency
Temporary. Destroy when obsolete or
intelligence directives, decisions,
no longer needed for reference pur
policy and procedural materials. Filed
poses.
in notebooks and binders.
1.0
*c. Strategic warning files. File
contains memos reflecting the results
and "mission" of the SWWG. Some are
predictions, post-mortems and improve-
ments being made in regard to strategic
warning.
*Transferred to INDICO
d. O/D/OCI Admin Files
1.0
Temporary. Destroy when obsolete or
no longer needed for reference pur-
poses.
Appruved Fur MleaSe 200 11015109 -. %~IM_FXLJr-~
FORM NO. I3 9 USE PREVIOUS
I JAN 56 EDITIONS.
CM"Ju 10023000 1 -8
11- 1
 ITEM NO.
FILE
S I DENTIFICATION OVU
VOLUME
DISPOSITION INSTRUCTIONS
2
CONVENIENCE, FILE (CHRONO)
a. Copies of all correspondence
Permanent. Disposal not authorized.
signed by the D/OCI, DD/OCI, C/PS,
Cut off at end of each calendar year;
C/PS(CIB), and C/Mgt. Staff. Filed
retain in current file area for two
chronologically.
1.0
years, then transfer to the Records
Center.
*b. Copies of Current Intelligence
Memos. Filed chronologically.
*Discontinued
3
USIB and ONE FILES
The file contains agenda, reports,and
Temporary. Destroy when obsolete
directives of the US Intelligence
or not longer needed for reference.
Board. File is maintained for reference
and guidance of OCI personnel. Official
USIB files are maintained by the
Secretariat. Maintained chronologically.
Contains copies of memoranda originated
by ONE (NIES, SNIES, etc.)
8.0
4
REFERENCE PUBLICATIONS
a. Consists of copies of OCI publica-
Temporary. Destroy on a monthly
tions that are retained for reference
basis.
purposes for this Staff. Included are
the Bulletin, the SVN, the Weekly, the
Watch Report, and others. Filed chrono-
logically within each category.
2.0
b. DIA/NSA Publications
1.0
Temporary. Destroy on a monthly
basis.
FORM NO. USE PREVIO prove
I JAN 56 139a EDITIONS.
or Release :
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
L IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
5
MAIL CONTROL LOGS
Control records maintained on the
receipt and disposition of classified
material. Maintained in accordance
with security regulations. Destruction
record is also entered on the log.
a. TS Log
.1
Temporary. Destroy 10 years after
documents shown on forms are down-
graded, transferred to the Records
Center, destroyed or sent outside
control point.
b. Collateral Log
.1
Temporary. Destroy 10 years after
documents shown on forms are down-
graded, transfe-red to the Records
Center, destroyed or sent outside
control point.
6
LIBRARY MATERIAL
A group of books on topics of interest
Temporary. Return to the Library
to the Staff. These include Political
when no longer needed.
Handbooks, Biographic Register, Official
Register, books on Communism and others.
14.
7
*SIG/303 (SENSITIVE)
*Discontinued by OCI. Permanent copies
returned to DDP.
8
*NSSMs
Memoranda pertaining to and as a result
of the NSC function. Consists of
memoranda with actions going to and
from the WE, and NSC Staff.
*Discontinued. Permanent file retained by
O/DDI
FORM NO. 139a USE PREVI prove or a ease - . ,. -
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
9
*PERSONAL FILES
Personal files of employees on special
assignments and TDYs who are part of the
D/OCI's staff.
*Discontinued. Now kept in OCI/Admin
10
SPECIAL PROJECTS
Sometimes only permanent record of
Permanent. Disposal not authorized.
highly sensitive special projects done
When no longer needed in current
by D/OCI Staff.
6.0
files area, retire to Records Center.
11
CIB CARD FILE
Index file of CIB items.
2.0
Permanent. Disposal not authorized.
When no longer needed in current
r3 X973
files area, retire to Records Center.
-XI
IO JANN 56 139a EDITIONS10 s RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 RECORDS CONTROL SCHEDULE
OCI/National Indications Center
ITEM
NO.
.leading to the Watch Committee meeting on Wednesday-'
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
WATCH COMMITTEE REPORTS
Combined Watch Reports of the United States
Intelligence Board - 1956 to present.
SUPPORTING DOCUMENTS (PKG. DEALS) (Weekly)
These papers include the day-to-day operations
i.e., Preliminary Agenda, NIC Draft Watch Report,,
Consolidated Draft for Wednesday meeting, Watch Com-
mittee Draft Watch Report with USIB changes; Combined
Watch Report and the administrative notes taken at the
meeting on Wednesday. January 1966 to present.
INDICATIONS REPORTS
These reports contain basic papers such as general
indicator lists, Asian general indicator list,-
alert indicator lists, Guide, warning
surveys, plus extra copies, and supporting material for
these reports. (NIC retains extra copies for the require-
ments of the intelligence community.)
WATCH COMMITTEE BACKUP
Compilation of substantive information prepared
weekly for Watch Committee agencies.
SPECIAL STUDIES, CHRONOLOGIES
These include the Cuban Crisis (Soviet Bloc Armed
Forces and Cuban Crisis Chronology and Discussion),
1962; North Vietnam Military Mobilization, 1966;
Summary on Czechoslovakia, 1968; and others.
FORM NO. 139 USE PREVld?~rOVe
I JAN 56 EDITIONS.
VOLUME
(CUBIC FT.)
TITLE
Director, NIC
23/72
Permanent. Disposal not authorized. Retain
in the National Indications Center (NIC) indefin-
itely. Retire to Record `sen no
longer needed for reference purposes.
Permanent. Disposal not authorized. Retain in
NIC, space permitting. Transfer to Records Center.
One copy of each indicator list -- permanent in
NIC. One copy to be transferred to Records
Center. Temporary retention pending review of
supporting material (2 cubic feet).
Temporary,~etention pending review bysubstantive
analysts.
Permanent. Disposal not authorized. Retain in
NIC, space permitting--extra copies transferred to
Records Center when space is at a premium.
ov 1"Q
ZILIMIUMU: 'Yre
- ? -
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
6
NIC PRODUCTION FILES
1.0
Retain in NIC, space permitting; disposition will be
Files of substantive reports prepared by NIC,
determined by substantive analysts.
1956-1970.
7
SPECIAL WORKING GROUPS
1.0
To be retained in NIC as long as required. To be
checked with Records Center prior to destruction.
1A
8
WATCH OFFICERS NOTES (Daily)
4.0
Hard copy retained in NIC for one year. Micro-
Digest of all-source incoming intelligence informa-
filmed copy retained permanently in NIC,.
tion.
9
NIC ADMINISTRATION
3.0
Retain in NIC until obsolete; transfer. Memorandums
These include Memorandums for the Watch Com-
for Watch Committee Members to Records Center.
mittee Members, 1962 to present; files setting up the NIC
Retain indefinitely in NIC the files setting up NIC.
and other publications used for reference purposes; i.e.,
DCIDs, NSAMs, NSC 5438, USIB Extracts, Speeches,
CIA, DDI and OCI regulations, notices and handbooks,
etc.
10
PERSONNEL FILES
1.0
Temporary. Destroy after separation of employee.
Personnel file on each member of the NIC.
or Release 200 170 - -
RECORDS CONTROL SCH CONTINUATION SHEET
 RECORDS CONTROL SCHEDULE SCHEDULE NO STATINTL
OCI (DDI/CINM)
Coordinator on International Narcotics Matters
ITEM
FILES IDENTIFICATION
VOLUME
NO.
(TITLE, DESCRIPTION. ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
CINM Chronological Files - 1970 to present:
Contains copies of .all correspondence
memoranda for record, covering memos for
action and/or information, action
documents and attachments.
Narcotics Intelligence Community Files -
1970 to present:
Consists of copies of correspondence,
terms of reference, records of action,
and related material concerning Cabinet
Committee and ancillary bodies, BNDD,
ONNI, SAODAP, ODALE, Customs, Interpol,
DEA, _R&D Subcommittee
present:
Foreign'Intelligence Subcommittee and
COMINT Working Group Files - 1970 to
Consists of notices, agendas, minutes
and correspondence of record.
Country Files - 1970 to present:
C Consists of Narcotics Country Action
Plans (NCAP), related traffic, and
substantive intelligence information
reports. Alphabetical by country.
TITLE DDI Coordinator on DATE 21
Permanent:
Record material.
Review
holdings
every two years.
Destroy
obsolete
and irrevelant material'.
Retire closed files to Records Center
for retention.
Permanent: Record material, Review
every two years, destroy obsolete
or non-pertinent material, Retain
material documenting CINM activity.
Retire closed selected filles to
Records Center for retention,
Permanent: -Record material, Review
every two years and retire selected
closed files to Records Center.
Temporary: Non-record material. Revie
annually, destroy obsolete material.
 TEM N0.
FILES I DENT IFICAT I ON
VOLUME
DISPOSITION INSTRUCTIONS
A
5.
Intelligence Support Files - 1969 to
0.5
Permanent: Record material, Review
present:
every three years, destroy obsolete
Consists of correspondence relating to
and non-pertinent material, Retire
intelligence support provided by CINM
selected closed files to Records
and copies thereof, distribution thereof,
Center.
and related material.
6.
Overhead Reconnaissance Files - 1970 to
0.1
ermanent: Record material, Review
present:
every two years. Destroy obsolete
Consists of correspondence, memoranda,
and non-relevant material, Retire
and records of activity concerning
selected closed files to Records
Overhead Reconnaissance Committee, aerial
Center,
detection, R&D activity.
7.
Legislation and International Conventions
0.5
emporary: Review annually. Destroy
--1970 to present:
obsolete and non-relevant material.
Texts and related materials; Congressiona
l
activity and commentary.
8.
Intelligence Production Files - 1970 to
0.7
ermanent: Record material. Review
present: 4`
annually, retire superseded or out-
Consists of file copies of finished
dated material to Records Center.
intelligence and related correspondence.
9.
Administrative Files - 1970 to present:
0.5
em orary: Non-record material. Re-
Accumulation of general administrative
tain until obsolete or no longer
records, correspondence, office memoran-
needed, Destroy,
da, DDI notices, OCI notices, agency
notices, personnel papers, travel records
,
security matters, records management,
etc.
10.
Reference materials - Consists of library
7.5
Temporary: non-record material. Review
books, handbooks, Congressional records,
annually; destroy non-relevant mater-
bound volumes on narcotics, press
ial; return library books to library.
releases, etc.
STATSPEC TOTAL
di)
15,8
nn a
FORM NO.
I RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
56 139a EDITIONS~Os
 -
5
RECORDS CONTROL SCHEDULE
23-72
OFFICE. DIVISION. BRANCH
SI 25X1A
'
TI
OCI/Management Staff/Administrative Branch
f, Admin Branc j ~ sr! i97
Ch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
OCI ADMINISTRATIVE ISSUANCES
Consists of notices, memoranda and
regulations which reflect the policy,
liaison activities and internal proce-
dures for the Office. The files contain
published copies, drafts, concurrences
and consents.
a. Published copies. These are the
0.3
Permanent. Disposal not authorized.
official record files which contain
Cut off at end of each calendar year;
one copy of each individual notice,
retain in current files area for
memo and/or regulation.
two years, then transfer to Records
Center.
b. Extra copies of notices, regula-
0.1
Temporary. Destroy when obsolete
tions, and memoranda maintained for
or no longer needed for reference
reference and supplemental distribu-
purposes.
tion.
2
CIA DUBLICATIONS FILES
These are copies of published
2.0
Temporary. Destroy when obsolete or
regulations, notices, and handbooks
superseded.
used for reference purposes.
3
CAREER SERVICE BOARD FILE
Consists of minutes of meetings,
0.1
Permanent. Disposal not authorized.
agenda and material reflecting decisions,
Transfer to Records Center when no
policies and action taken by the' board
longer needed for reference purposes.
on career planning, promotions, and
other related actions.
FORM -NO_ 139 USE_ P,.v,I.pp rove
0 100230001-8
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
4
BUDGET AND ALLOTMENT FILES
Consists of material submitted by OCI
components for preparation of OCI's budget
Also consists of memoranda and other ma-
terial received from other Agency compo-
nents. Included are memoranda from the
Budget Division, DD/I, and fiscal and
finance. Also includes allotment advice,
authorization, allotment ledgers, approved
budgets, imprest fund, purchase orders,
work papers, and other supporting docu-
ments.
a. One copy of office budget estimates,
1.5
Temporary. Destroy after twenty years.
operating budget, preliminary estimates,
Transfer to the Records Center at the
revised budget submissions, and program
time the Budget is prepared. At the
calls.
end of twenty years files are to be
returned for review.
b. Vouchered and unvouchered background
17.5
Temporary. Destroy after three years.
material, allotment ledgers, expenditure!
;,
Cut off at the end of each fiscal year;
printing services, contracts, purchase
retain in current files area for three
orders, and other supporting documents.
fiscal years, then destroy.
c. Discontinued.
5
ADMINISTRATIVE SUBJECT FILES
Consists of copies of memos, reports,
10.0
Temporary. Destroy after three years.
procedures, and other administrative
Cut off at end of each calendar year;
documents necessary for the administration
retain in current files area for two
of the staff activities. Included are
years, then transfer to Records Center.
personnel and other reports, vacancy
notices, security, logistical, personnel
matters, and other related matters.
FORM NO. 13 USE PREVIOUS prove
I JAN 56 1?9a EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
V6'iJNI
DISPOSITION INSTRUCTIONS
6
PERSONNEL FILES
a. Personnel Files
17.0
These are individual folders main-
Temporary. Destroy after separation
tained on OCI employees which contain
of employee. Transfer to gaining
copies of personnel actions, travel
office upon transfer of employee to
documents, security, training, and
other Agency components.
other personnel matters cornerning
each employee.
b. Personnel Referral File
Consists of 5 x 8 cards for
0.5
Temporary. Destroy after two years.
applicants whose file was referred to
Screen files annually and destroy
OCI for possible recruitment. Cards
those in which office has expressed
reflect date application referred,
no interest. For those entering on
comments regarding interview,
duty, transfer card to personnel file.
qualifications, status and stage of
processing and other data of interest
to the staff.
c. Table of Organization File
0.5
Consists of form OF bb maintained
Temporary. Destroy after separation
for each employee reflecting grade,
of employee. Transfer to gaining
position, title, and dates of personnel
office upon transfer of employee to
actions. Cards are used as locaters
other Agency component.
and for planning purposes. Cards are
maintained by organization.
d. Discontinued.
7
RECORDS MANAGEMENT FILES
These files consist of documents
maintained in carrying out the Records
Management Program for the Office.
Record material is maintained in the
file of the Records Administrative
Staff.
NO '
RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
56 139a ED ~ IT I ONS. o
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
7
a . Records Disposition Program
4.o
Consists of copy of the Records
Temporary. Destroy when superseded
Control Schedule, Records Retirement
or when notices received that all
Request on Collateral Material, reports
records under a job number have been
to Records Administrative Staff, and
destroyed.
procedures of instructions relating to
the program.
b. Vital Material File
0.1
Consists of signed copies of Form
Temporary. Destroy when obsolete,
620 (Vital Material Transfer slip),
superseded, or no longer needed for
correspondence, detailed listings,
reference purposes (except signed
inventories and procedures. Maintained
transfer slips shall be retained).
as a control and reference for material
transferred to the Records Center.
8
CONVENIENT FILE (CHRON0)
These are extra copies of outgoing
0.1
Temporary. Destroy after two years.
communications which are used for
Out off annually. Hold for two years
reference purposes.
then destroy.
9
LIBRARY PURCHASE REQUEST FILE
These are retained copies of IBM forms
0,2
Temporary. Destroy when no longer
or similar forms which are used for
needed for reference purposes.
procurement of books, subscriptions to
magazines, newspapers, etc. through
the Library. Record copies maintained
in OCR Library.
10
TRAINING FILES
a., Consists of correspondence,
3.0
Temporary. Destroy when obsolete
requirements, bulletins, manuals and
or no longer needed for reference
other material pertaining to Agency
purposes,
training courses and briefings.
SET
FORM NO. 139a E,,T;0NS.oUs
1 JAN 56 RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION
V LU
DISPOSITION INSTRUCTIONS
10
b. Consists of 5 x 8 cards for OCI
0.3
Temporary. Destroy after separation
personnel indicating courses attended,
or transfer of employee.
recommended courses to be taken and
other training had or required.
11
TRAVEL FILES
Consists of copies of memos, reports,
ii.5
Temporary. Destroy when obsolete or
procedures, and other documents relating
no longer needed for reference
to OCI's travel program.
purposes (except all staff studies
and other related documents shall be
incorporated in subjects personnel
file).
12
CABLE FILES
Consists of incoming and outgoing
0.1
Temporary. Destroy when no longer
cables on matters relating to travel
needed for reference purposes (except
and a ssignments of OCI employees
those relating to overseas assignment
overseas. Filed by area.
shall be incorporated in subjects
personnel file ).
13
REFERENCE MATERIAL
Consists of books, periodicals,
5.0
Temporary. Destroy when no longer
publications and brochures. These are
needed for reference purposes.
maintained for reference purposes.
1L
OFFICE POLICY FILES
(Transferred from Executive Officer)
a. These files consist of the policy
0.5
Permanent. Disposal not authorized.
and procedures of the office. Includes
Transfer to Records Center when no
correspondence, reports and staff
longer needed for reference purposes.
studies relating to management,
procedures, security, manning tables,
meetings, planning papers, overtime
and other documents. Files are used
by the D/CC I, DD/OCI, and the Chief,
Administrative Branch. Filed by
subject.
b. Discontinued.
IUFM nU. ~39a ~~~ .~~?~~,
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2001/06/09 :CIA-RDP78-07317A000100230001-8
Approved For Release 2001/06/09 :CIA-RDP78-07317A000100230001-8
 ~ ~r
Approved For Release 201/06/09 : CIA-RDP78-07317A0001002~(~01-8
15 January 19 73
MEMORANDUM FOR: Chief, Records Administrative Branch
ATTENTION
SUBJECT Transfer of Records Control Schedule for
Studies in Intelligence
The functions and records for the Studies in Intelligence
were transferred fram OCI to the Office of Training in December
1972. Accordingly you are hereby requested to transfer items
3a and 3b of the Foreign Liaison Office, OCI Records Control
Schedule 23-72 to the Office of Training.
For your information, no records for this activity are
in storage at the Records Center, however, one cubic foot of
records is presently being held in OCI awaiting your instruc-
STATI NTL
~'!~`e'~, 3'~ecc~rc's Adr~nistratio~ch
`I
~e
~ ~, : ~-~ C~..-
L~~ e '~`
Approved For Release 2001/06/09: CIA-RDP78-07317A000100230001-8
 ITEM N0.
3
STUDIES IN INTELLIGENCE ~
g,p
The Studies in Intelligence is a
The bulk of the spare copies are re-
c~uarterly professional journal circulating
tained in Records Center. Surplus
within the US Intelligence Community.
copies are destroyed or retained.
Files retained by Studies are the operat-
Oldest material to be retained indefi-
ing files of manuscripts correspondence,
nitely for Agency historical purposes,
etc. And other correspondence and materia
of record concerning the history and
policies of the Studies in In~;~lligence.
a. Staff correspondence relating to estab
Permanent. Disposal not authorized.
lishment of Studies in Intelligence pub-
Retire to Records Center when no
lication.
longer needed.
b. Studies in Intelligence publications.
Temporary. Destory when no longer
needed for reference purposes. (Perma-
nent copy of publication retired by
Agency Historical Officer..)
4
PANEL SECRETARY FILES
Includes file copies of instructions
.1
Permanent. Disposal not authorized.
a~id._guidance pertaining to the CIB and
Retain in current file area.
statistical summaries of CIB production
during the past three years.
~
'
~
~
J
25X1A
FORM No. + USE PREVIOUS~r ve o e e se _ - -
t JAN 56 I~ga EU~T~Ons.
 ~ _ _ a
SCHEDULE No. 25X1A
RECORDS CONTROL SCHEDULE
23- 7 2
OFFICE, DIVISION, BRANCH
SIGN
OCI/CAREER DEVELOPMENT OFFICE
TITLE DATE
I
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMF.lVT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
GENERAL REFERENCE FILE
Memoranda, correspondence, and data on
7.0
Temporary. Continuous purging and
academically oriented organizations and
additions.
personnel; career development action data.
2
LIBRARY MATERIAL
Books on management and career develop-
6.0
Temporary. Continuous purging and
ment; college catalogs and related data;
additions.
books on Asia.
3
REFERENCE PERIODICALS
PEC
4.0
Disposed material-December 1971
4
CURRENT INTELLIGENCE ANALYSTS FILES
Card Files
Communist China Digest index filed
2.7
by source.
Disposed of material--December 1971
FORM No. 13 g UsE PREVIOUS
1 JAN $(j EDITIONS.
 SCHEDULE N0.
25X1A
RECORDS CONTROL SCHEDULE
23- 72
OFFICE. DIVISION, BRANCH
31
OCI/PLANS & TECHNOLOGY OFFICE
TI
OCI Plans T
ITEM
FILES IDENTIFICATION
VOLUME
DISPOSITION iNSTRUCTI0N5
NO.
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
(CUBIC FT.)
1
GENERAL REFERENCE FILE
Memoranda, correspondence and reports on
3.0
Temporary. Continuous purging and
Tans and technology matters.
additions. -
2
LIBRARY FILES
i~2anuals and catalogs on ADP matters.
1.0
Temporary. Continuous purging and
, n~'?a'~~~~
additions.
FORM NO. '~h USE PRE YIOUS
1 JAN 56 ~7 eol7loNS.
 RECORDS CONTROL SCHEDULE
23-72 25X1A
OFFICE, DIVISION, BRANCH
SIGN ATU
TITLE DATE
OCI/PRODUCTION STAFF/OFFICE OF THE CHIEF
Chief, Production Staff
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION INSTRUCTIONS
~J
SUBJECT FILES
Memoranda, reports and papers relat-
ing to dissemination, and control
activities. The files reflect the
administrative support for these
functions and include dissemination
procedures and instructions, SI pouch
procedures, notices, releases other
subjects. Filed by subject. (1963 to
date)
a. Substantive and documentary
0,3
Permanent. Disposal not authorized.
material.
Cut off annually and retire to Records
Center after one year.
~'M _
b. Administrative and tra~.sitory
0.6
Temporary. Destroy after 3 years.
material
Cut off at the end of each ca~e~ad~r
year; retain for two years, then
transfer to the Records Center,
2 ~
CABLE:FILE (CIA)
These are extra copies of information
1.5
Temporary. Destroy after 6 months.
and action cables (in and out).. which are
received in OCI, Record copies are
maintained by the Division taking action.
Filed numerically. (1971 to date)
e
FORM N0. I~7(1 use rRevtous
~ JAN 56 J.7 eDlrtoNS.
 ITEM N0.
1 A
L
DISPOSITION INSTRUCTIONS
3.i+
EXCHANGE RELEASES
File reflects the dissemination of
0.5
Permanent, Disposal not authorized,
intelligence material. Included are
(Cut off at the end of each calerr~a:r
requests for permission to release
year; retain for one year, then_trans-
material to foreign governments and
fer to the Records Center.)
memos authorizing the release, Filed
chronologically. (1970 to date)
4~
STANDARD DISTRIBUTION LIST
;a. These are standard distribution
1.8
Permanent, Disposal not authorized.
lists prepared and maintained for the
(Cut off at end of each calendar year;
distribution of OCI publications and
retain in current files area for two
for the distribution of intelligence
years, then transfer to Records Center
memoranda, (1970 to date)
J b. Requests for changes to distribu-
0,3
Temporary, Destroy after 1 year.
tion lists which are initiated from
(Cut off file at end of each calendar
memos, telephone requests, etc,
near; retain for one year and
Filed by publication. (1968 to date)
destroy,
5 -~
DISPATCH RECEIPTS
These are 3 x 5 control slips main-
,02
Temporary. Destroy after 1 year or
tained for the purpose of locating
when further reference no longer
incoming dispatches within the office.
required,
Filed by station and number,
6
REFERENCE MATERIAL
a. Publications Reference Material
1,0
Temporary. Destroy when no longer
required for further reference
These are copies of the CIB,
purposes.
Weekly Review, Weekly Summary, and
other publications retained for
reference,
b. Reference Material
0,5
Temporary, Return to Library, Supply,
or destroy when no longer needed.
Books, periodicals, etc, retained
for reference,
FORM No. 139a ~5E PRE , prove or a ease - -
t JAN s6 EU~rioes. RECORDS CONTROL SCHEDULE - coNTiNUaT1oN SHEET
 ITEM N0.
v I A -
-
DISPOSITION INSTRUCTIONS
7
PUBLICATIONS FILE
These are copies of Intelligence
Memos, and other publications retained
for reference purposes and extra
distribution as necessary.
J a. Reference copies (1967 to date)
5.0
TEMPORARY.
Disposal not
authorized.
Destroy when no longer needed for
reference
purposes.
~ b. Extra copies (1966 to date)
39.3
TEMPORARY.
Destroy when
no longer
required.
8 d
INTELLIGENCE MEMO INDEX
Consists of 3 x 5 cards for locating
0.4
TEMPORARY.
Destroy when
no longer
or identifying intelligence memos either
required.
by subject or number. Filed by subject
and number. (1963 to date)
9 ,I
PSEUDONYM INDEX
Consists of 3 x 5 index listing
0.1
TEMPORARY.
Destroy when
no longer
pseudonym and cryptonyms used in Agency
required.
cables, dispatches, etc.
~,.' "~
tOJANN88 i39a EDiT;oMroved For Release 2001/06/09: CIA=Rf~P~7~0~317A000100230001-8
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 OCI~/PRODUCTION STAFF/PRESENTATIONS BRANCH
ITEM
N0.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
S,I7~_.~ECT ~'rLE.S
Consists of copies of memos through or
to the Branch and memos originating with
the Branch's SOP. Administrative and
housekeeping type records; also files of
all Ha, regulations, issuances of all
notices of OCI, DDI, Vacancy Notices,
Employee Bulletins, OTR Special Notices,
OTR Bulletins, and Support Bulletins.
Reference type materials are Studies in
Intelligence, Chiefs of State and Cabi-
net Members of Foreign Governments, Con-
gressional Directory, Foreign Service
List; CIA Directories and other US Gov-
ernment Agencies. These files are used
for administrative and reference pur-
poses. Filed by subject, country, or
organization.
TOP SECRET LOG
Log maintained on all top secret
documents in and out of the Branch.
Includes the signature of the custodian
and witnessing officers. Top green
sheets are then forwarded to the Reg-
istry Branch for file.
VOLUME
{CUBIC FT.)
7A0
Chief, Presentations Branch
Temporary. Destroy when obsolete or
no longer needed, Destroy notices
and regulations when superseded.
Temporary. Destroy 10 years after
documents shown on forms are down-
graded, transferred to the Records
Center, destroyed or sent outside
Control Point.
 ITEM N0.
FILES IDENTIFICATION ~ `?`~
a
VOLUM
DISPOSITION INSTRUCTIONS
~
'~
3~
B RIEFING FILES
These files consist of finished
briefings, notes and materials used in
briefings, and graphics that support
the briefing. Files are retained for
reference purposes and include, but are
not limited to, those listed.
' a. National Security Council
14.0
Permanent. Disposal not authorized,
Briefings, Congressional and Miscel-
Cut off at end of each year; retain
laneous Briefings, as well as records
in current file area for two years,
of Briefings given, and "Memorandum
then transfer to Records Center.
for the Record" concerning them.
b. Also Office of Training,
4.0
Temporary. Destroy when no longer
Office of Personnel, and Library Staff
needed.
Briefings, includes memos, notes and
record of items used during the Brief-
ing.
4 ~
REFEF~NCE MATERIAL - COUNTRY FILES
All source material which includes
2.0
Temporary. Destroy after material
OCI publications, NIE drafts and NIE
is no longer needed,
finals, & OER reports. Files are used as
background material in preparing for
Briefings. Maintained by country.'
5~
FOREIGN LIAISON FILE
Consists only of Branch correspondence
Temporary. Destroy after 6 months.
retained for brief periods relating to
the conduct of our business. Maintained
for reference purposes. (Transferred to
Foreign Liaison Officer)
FOJANN58 ~3ga eoir~oNS'ous s
RECORDS CONTROL S~~E - CONTINUATION SHEET
 TEM N0. FILES IDENTIFICATION ~ V,OL~UME DISPOSITION INSTRUCTIONS
QCI. PUBLICATIONS FILES
Consists of published copies. of all
OCI Tntelligence publications excep-~
the Night Journal. These constitute
-the official record of this Brancfi,
.together with extra copies, which are
maintained for reference, and supple-
mental distribution within the Branch.
.,~a. The following publications
are included: Central Intelligence
Bulletin (Black, Red, White), Central
.Intelligence Meekly Review, Central
Intelligence Summary, Special Reports;
also includes Intelligence Memorandas
from OCI, the Directorate of Intel-
. ligence, and CIA..
1. Intelligence Memoranda:
'Such memoranda may be produced as
a hard copy or in typescript, on
a self-initiated basis or as a
result of requests from within or
outside the Agency. The D/OCI
requires that current, open files
be maintained for a full calendar
. ~ year. Each folder has at least
one copy of the memo, plus extra
copies, plus the record data ac-
companying them. Such record data
indicates who requested the memo,
who wrote it, with whom it was
coordinated, whether or not it has
been released to foreign intelligent
services, and whether it .was sent to
DDI Reps abroad. Copies of a few
selected memos: OSR, OSI and OER
are maintained for 6 months period
for reference purposes and for use
in Briefings .
Permanent. Disposal not authorizes
Cut off at the end of each calendar
year; retain in current files area
for two year, then transfer to Re-
cords Center.
FOJANN56 IJ9 a eo~7~oNS~ous
RECORDS CONTROL SCHEDULE - coNTINUATION SHEET
 ITEM N0.
L 1 I T ~
";~~ ME
DISPOSITION INSTRUCTIONS
6
~`b. Extra copies of.OCI Publica-
tions maintained for reference and sup-
plemental distribution.
J~~l. Central Intelligence Bul-
4.0
Temporary. Destroy after 3 months;
letin (Black, Red, White), Central
destroy oldest montli'~s supply upon
Intelligence Weekly Review, Central-
filing the current month.
Intelligence Summary, Special Re-
ports.
`1~2. South Vietnam Daily Sitreps
Temporary. Destroy sitreps after 6
and South Vietnam Biweeklies.
months; destroy biweeklies after 1
(Discontinued)
year; destroy oldest month's supply
upon filing the current month, (Disc)
c. Drafts - these are edited manu-
scripts that are maintained for a check
against the published copies and are
held. for a short time for reference
purposes.
1. Central Intelligence Bul-
4.0
Temporary. Retain for 3 months, then
letin (Black, Red, White), Central
destroy; destroy oldest month's sup-
Intelligence Weekly Review, Central
ply upon filing the current month.
Intelligence Summary, Special Re-
ports.
7~
SABLES FILE
Copies of cables to and from the field
4.0
Temporary. Cables/drafts. are kept on
I
stations are filed. draft
a 3 month basis. Destroy oldest
weekly, special assessments, notes, and
month's material upon filing the .cur-
l
final version, draft weekly
rent month..
and final version,-_and CIA comments;
including DDI Rep's comments on
1
tings; Far East, Near East,
Africa, World and Latin America Briefs;
Vietnam Weekly Review for
European Brief; original ra t copses
of above; copies from and to field sta-
tions providing or rec{uestiztg irifor>~a- -
-
tion. Cable forms are kept in the same
space area.
F'
A ~
H R
FORM No. (39a USE PREYI pprove
1 JAN 56 Eo1rloNS.
or a ease -
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FILES IDENTIFICATION ~ ~'
VOLUME
DISPOSITION INSTRUCTIONS
8 ,f
DESTRUCTION RECORDS
Log maintained for recording destruc-
TEMPORARY. Retain in current files
tion of documents within the Branch,
for 3 months then transferred to the
Contains internal record of destruction.
OCI/Registry, See Item #3-
Registration Branch.
TEMPORARY. Retained for 3 months,
then destroy, Index record of pub-
lished items released to the Foreign
Liaison Reps are returned to the
Records Center on a permanent basis
under Item Number 6a.
10~
LIBRARY MATERIAL
Technical and reference books obtained
2.0
TEMPORARY. Disposal not authorized.
from the library for indefinite loan.
Return to the CIA Library when no
These include Foreign Language Diction-
longer needed.
aries, Thesaurus, Style Manuals, and
others.
11l
VIEW GRAPHS
View Graphs are used in the support
PERMANENT. Unless view graph is out-
for DCI's Briefing, National Security
dated or no longer used. (Disc)
Council and other senior offices of the
Agency. (Discontinued)
fOJANN56 ~L1~3 EDITIONS' u RECORDS CONTROL SC~EDULE~ - CONTINUATION SHEET
 ITEM N0.
ID T ~ ~ '~
FVOLUME
DISPOSITION INSTRUCTIONS
.d-~~..
12-~r
STUDIES IN INTELLIGENCE
25X1A
The Studies in Intelligence is a
The bulk of 'es are ~
quarterly professional journal circulat-
retained at Surplus
ing within the US Intelligence Community,
copies are destroyed or retained.
Files retained by Studies are the operat-
Oldest material to be retained inde-
ing files of manuscripts, correspondence,
finitely for Agency historical pur-
etc. And other correspondence and ma-
poses.
terial of record concerning th.e history
and policies of the Studies in Intel-
ligence. (.Transferred to Foreign Liaiso
Officer)
' prove or a ease - - -
i
39a Eo;T;oNS
t JAN 56
RECORDS CDNTRDL SCHEDULE - CONTINUATION SHEET
 ~
SCHEDULE N0.
2 3-72 25X1A
RECORDS CONTROL SCHEDULE
EN CE
OFFICE. DIVISION, BRANCH
SI
OCI/Production Staff/Publications Support Branch
TITLE DATE
Chief, Publications Support Branch
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
SECTION ADMINISTRATIVE FILE
Contains copies of memos, notices,
5.0
Temporary. Screen files periodically
operating procedures, requisitions,
and destroy material no longer of cur-
guides and other papers relating to
rent interest (except that inactive
the technical and administrative ac-
files determined to have future value
tivities of the section. File con-
may be transferred to the Records Cen-
tains SOP's for typing, reproduction
ter for a two year retention period,
and dissemination of publications.
then destroyed.)
Used as a working aid in preparing
OCI publications and for reference
purposes.
2
CONTROL BOOK
Numbers assigned in blocks by months
1.0
Temporary. Destroy after one year.
for all OCI publications. Records are
maintained to control the numbers.
3
REFERENCE MATERIAL
Samples of format of publications,
14.0
Temporary. Destroy when obsolete.
instructions guides, brochures on re-
production equipment and results of
tests performed with reproduction or
photo equipment. Retained for refer-
ence purposes.
FORM No. 13 g usE PREVIOUS
i JAN $$ EDITIONS. +-.~? _
 23-72 25X1A
RECORDS CONTROL SCHEDULE
CONCURRENCE
OFFICE. DIVISION. BRANCH
PROD STAFF, REGISTRATION BRANCH
C/Registry 23 May 1972
ITEM
N0.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) (
VOLUME
CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
REGISTRY ADMINISTRATIVE FILE
Consists of copies of regulationsA
3.0
Temporary. Destroy after 1 year or
notices, security and pouch procedures
when superseded.
and memos used in the administration of
Branch activities. Filed by subject
category. (1971 to date)
2
COMMUNICATION CONTROL FILES
These consist of various types of
logs and control records maintained on
the receipt, distribution and disposition
of documents in OCI.
a. Collateral Log (Secret). These
,2
Temporary. Destroy after 1 year.
are 3X5 forms used for recording logging,
(Maintain a 12-month level; thereafter
routing and destruction of collateral
destroy the earliest month upon filing
material. It contains the document number,
the current month's cards).
originator, date, subject title and to
whom sent. (1970 to date)
b. Special Intelligence Log. These
2.8
Temporary. Destroy after 2 years.
logs are maintained for control of special
(Cut off at the end of each calendar
intelligence documents. Filed by SC
year; retain in current files area for
number. (1970 to date)
two years then destroy).
c. TS Logs. These are TOP SECRET
.4
Temporary. Destroy 10 years after
posting Records which contain signatures
documents shown on forms are downgrades
of recipients and pertinent data required,
destroyed, or transferred outside the
control point.
FORM ND. ICJ C1 USE PREVIOUS
1 JAN Ss ,7 ,7 EDITIONS-
. e
 ITEM N0.
'3
ESTRUCTION RECORDS
This is a central file for the record
2.0
Permanent. Disposal not authorized
estruction of special intelligence docu-
(Cut off file at end of each calendar
ents in OCI and other components of the
year; then transfer to the Records
gency. Some destruction lists are signed
Center).
thers are not. File also contains tri-
licate copy of receipt form used to record
estruction of documents returned from JCS,
White House and others. Filed by of-
EC
,
fices. (1963 to date)
4
OURIER RECEIPT FILES
These are copies of courier clas-
.5
Temporary. Destroy after 6 months.
ified mail receipts Forms 240a and Form
(Retain in current files area for 6
1537 containing signatures of recipients.
months then destroy).
fled numerically.
5
RIP TICKETS
These are trip tickets for material
.5
Temporary. Destroy after 3 months.
delivered by or picked up by the courier.
(Cut off at the end of each month;
Ticket is time stamped in and out, con-
hold for three months then destroy).
tains a record of the envelope number and
signature of courier. Maintained for con-
trol purposes. (Current)
6
POUCH AND MANIFEST RECEIPT FILE
Consists of various types of listings
13.0
Temporary. Destroy after 5 years.
and manifests for special intelligence
(Cut off at end of each calendar year;
material received or sent from OCI. File
retain in current files area for two
also includes the classified mail receipt
years then transfer to Records Center).
to sender, ARFCOS Form 1, and other control
forms relating to these special documents.
(1970 to date)
FORM N0. +~jAa USE PRE YfO 5
1 JAN 56 J~JJ EoliloNS.
RECORDS CONTROL SCHEDULE
- CONTINUATION SHEET
 ITEM N0.
FILES ID N ICA 10
DISPOSITION INSTRUCTIONS
4.osia
7
DOCUMENT RECEIPT FILES
These are receipts (Form 615) which
have been signed by recipients for clas-
sified documents received by them.
a. T.S. Receipts
.5
Temporary. Destroy after 2 years.
(1963 to date)
(Cut off file at end of each calendar
year; retain in current files area for
one year then transfer to the Records
Center} .
b. Collateral Receipts
(1970 to date)
l,l
Temporary. Destroy after 2 years.
(Cut off at end of each calendar year;
retain in current files area for one
year then transfer to the Records
c. Special Intelligence Receipts
Center).
(1970 to date)
14.5
Temporary. Destroy after two years.
8
REGISTERED DOCUMENT CONTROL FILES
a. Transfer Report File. Consists
1.0
Temporary. Destroy 10 years after
of Form 312 used for logging and recording
documents shown on forms are down-
transfer of registered documents from one
graded, destroyed or transferred
office to another within the Agency..
outside the control points.
Filed chronologically. (1951 to date)
.5
Temporary. risposal not authorized.
b. Registered Document Report File.
Retain in current files area indefi-
These consist of Semi-Annual Report of
nitely.
Transfer Certificates of serial documents
showing accountability required on this
type of material. (1951 to 1967}
(File discontinued)
i
FOjANNg6 i39a Eo;T;oNg'? s RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 RECORDS CONTROL SCHEDULE
SCHEDULE N0.
23_72 25X1A
CONGURRENCE
OFFICE, DIVISION, BRANCH
SI
OCI/Production Staff/Indications
TI Indications Officer
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEdfENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
WATCH COMMITTEE REPORTS
Reports of Watch Committee maintained
4.0
Temporary. Destroy after two years.
for Chairman of Watch Committee 1971-1972
2
INDICATIONS REPORTS
These reports contain basic papers such
6.0
Temporary. Destroy when no longer
as general indicator lists, warning sur-
needed in current files area.
vet's, alert systems and other
sensitive documents. 1950 to date.
3
SUPPORTING DOCUMENTS
These are supporting documents for
3.,0
Temporary. Destroy after two years.
indications and Watch Committee reports,
also includes briefings, notes and
graphics.
4
REFERENCE PUBLICATIONS
These include copies of the CIB;
1.0
Temporary. .Destroy after one year.
CIWR and DIA items; NSA summaries,
Review file periodically and destroy
memoranda, and other publications used
inactive material.
for reference purposes.
nr a a _
rove
FORM No. 139 USE PREV10
1 JAN 56 Eolriorvs.
~~
 ITEM NO.
FI S D CA I -
DISPOSITION INSTRUCTIONS
5
SOURCE MATERIAL FILES
These files contain raw intelligence
2.0
Temporary. Destroy after one year.
information such as Cables, Teletype
Review file periodically and destroy
items, press items, notes, clippings, and
inactive material.
other items used by the analysts in
preparing contributions for Watch
Committee Meetings.
6
7
PERSONNEL FILES
Personal papers for Indications Staff
1.0
Temporary. Destroy after transfer or
separation of employees.
8
SWWG
Files of the CIA Member of the inter-
4.0
Temporary. Destroy when no longer
agency Strategic Warning Working Group
needed for committee support; screen
(SWWG~ from 1967 to present.
out periodically.
e - - -
tOJANN56 i3ga Eo~T~oNS~ g RECORDS CONTROL SCHEDULE"~="`coN NUATION SHEET
 ' - - 25X1A
RECORDS CONTROL SCHEDULE
Research Staff~OCI
ITEM FILES IDENTIFICATION
NO. (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT. )
CONC.~RENCE
TITLE ~
Chief, Research Staff
DATE ,/'~
29 June 1972
1 ~ ADMINISTRATIVE FILES
Memos, inter-office correspondence, personnel
data, regulations, notices, instructions,' and
procedural material and personal working papers.
2. INTELLIGENCE PUBLICATIONS
Copies of intelligence publications used in
day-to-day operations. Includes Weekly Review
Special Reports, NIE's, Intelligence Memorandums,
Reports, Handbooks and similar material.
3. NIS PRODUCTION
a. Standard files pertaining to scheduling,
production status, drafts, interagency
coordination and related reports in support
of the NIS program, and editorial and
standard instructions.
9.0
Temporary. Destroy when revised, superseded,
or no longer needed for current activities.
Temporary. Destroy when revised, superseded,
or no longer needed for current activities.
Temporary. Retain until no longer needed
in current files area.
b. 5 x 8 card record for maintaining running
account of current NIS production.
Temporary. Retain indefinitely in current
files area.
~-, ~ NIS REFERENCE FILES
General Surveys, Social Characteristics
sections, Sections:. ~-1 through 57, Factbooks
Gazetteers.
18.5
Temporary. Destroy when sections are
revised or removed from the NIS active
inventory.
- A000100230001-8 14, I
FORM ND. 13g usE PREVIOUS r~~
, JAN 56 EDITIONS.
 ITEM N0.
FILES IDENTIFICATION ~ `~'`'~'"'
ati?@L E
DISPOSITION INSTRUCTIONS
? .~
(Continued) Research Staff ~OCI Page 2
5.
OCI HISTORY FILES
Records and documents relating to the history
16.0
Retain until the history project is complete
of OCI.
then transfer to the CIA archives.
6.
ocI ssr~N~ F7ZES
3 x 5 card record for assessment of OCI
1.0
Temporary. Destroy when no longer needed
production.
for current activities.
7.
REFERENCE MA.'I~RIALS
Books, periodicals anal other reference aids
11.5
Both temporary and permanent. Transfer
used in day-to-day operations.
materials of continuing value to the
library when no longer needed. Destroy
materials of transient value when no
longer needed.
Tom
75.5
}
1oJANN56 ~~9a Eo~71oN5'ou
RECORDS CONTROL SCHEDULE CONTINUATION SHEET
4
.
 ""`?"" "?' 25X1A
RECORDS CONTROL SCHEDULE
23-72
CONCURRENCE
OFFICE. DIVi510N, BRANCH
SIGN AT
DDI/OCI/Special Projects Staff
TITLE
1 J ne 1 72
ITEM
N0.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
THE PRESIDENT'S INTELLIGE}~S~ CHECKLIST
AND INTELLIGENCE REVIEW
OCI publication - June 1961 to
November 1964
4.0
Permanent. Disposal not auth?rized,
Retain in current file area indefi-
nitely. Transfer to Records Center
when no longer needed for current
activities.
2
HIGHLIGHTS OF THE WEEK
OCI publication dated 18 Dec 1964 to
26 February 1965
0.5
Permanent. Disposal not authorized.
Retain in current file indefinitely.
Transfer to Records Center when no
longer needed for current activities.
3
THE PRESIDENT'S DAILY BRIEF
OCI publication - Dry runs and publi-
cations - December 1964 to present
i4.~
Permanent. Disposal not authorized.
Retain in current file aret~indefi-
nitely. Transfer to Records Center.
when no longer needed for current
activities,
4
SPECIAL DAILY REPORT ON NORTH VIETNAM
OCI publication - supplement to Presi-
2.0
Permanent. Disposal not authorized.
dent's Daily Brief - 7 Sept 1967 to
Retain in current file indefinitely.
20 Jan 1969
Transfer to Records Center when no
longer needed for current activities.
FORM, NO. I~jry USE-PREYIOUS
 ITEM N0.
FILES I DENT I F I CAT I ON '`~'' -s '~
_