CHANGE IN OFFICE OF LOGISTICS RECORDS CONTROL SCHEDULES 3400.02 AND 3400.03

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100180013-1
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 85
• Document Creation Date: December 9, 2016
• Document Release Date: February 2, 2001
• Sequence Number: 13
• Publication Date: August 1, 1974
• Content Type: MF

Approved For Release 2W/07/12 : CIA-RDP78-07317A000100140p13-1
1 August 1974
MEMORANDUM FOR: Records Administration Branch, ISAS
THROUGH DD/M&S Records Management Officer
FROM : Office of Logistics, Records Management Officer
SUBJECT : Change in Office of Logistics Records Control
Schedules 3400.02 and 3400.03
Due to a transfer of functions, it is requested Item 7
"Imprest Fund" be deleted from Records Control Schedule 3400.02
This item is to be included in Schedule 3400.03 as Item 7 of that
schedule. See attached Form 139a,
Distribution:
Orig & 1 - Addressee
1 - DD/M&S/RMO
1 - Records Center
1 - OL Official
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1 oL
INTL
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
7.
"INTL
Appunecl Flog EtilimitgOSIMMV : CIA-RDP78-07317A000100180013-1
Office of Logistics, Executive Office, Budget
and Fiscal Branch
Imprest Fund
1 August 1974
Temporary. Cut off at the end of each fiscal
year. Retain 2 years, then destroy.
(GRS 7 - Item 4.b.)
Copies
tration
STATINTL
of accountings, receipts, postal regis-
forms, etc., for monies used for reim-
?
Al

FORM NO. 139a USE PREVIOUS
EDI TI ORS.
JAN 56
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
( 41)
Approved For Release 214j/07/12 : CIA-RDP78-07317A0001001.1013-1
CROSS REFERENCE SHEET
OFFICE OF LOGISTICS RECORDS CONTROL SCHEDULE 3401
Please note organizational name change:
Old Schedule 3401 (34-69-/a)
bto?oe_e,
Item
1 thru 7
8
New Schedule 3401
Item
1 thru 7
8 new
9
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Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
,
TAB I
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E ? g V
giaftgrMliale ?6t1 Midi ' -
Appk il
! F ci
b5
SCHEDULE No. 3401
i1 A
.
i
OFFICE. DIVISION. BRANCH
Office of Logistics, Procurement Management Staff
S
ATINTL
TITLE
Director of Logistics 4 DEC 1913
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
2.
3.
4.
General Administrative Subject Files
etc.,
the
papers,
etc.
a. above,
the
chrono-
by
1 ? ? 1,,,,,
-
Temporary. Cut off at end of each two-year
period. Retain two years and destroy. Files
to be screened prior to destruction and any
documents or files that may be of official or
policy nature to be incorporated in the files
of the DilEctor of Logistics. (Schedule
3400.02 Item 1)
Permanent. Vhen volume warrents, files may
be retired to the Records Center.
Temporary. Destroy when superseded or no
longer needed for reference.
Temporary. Maintain a two-year balance.
Destroy remaining files. The decisions of
the Board are documented in items 4 and 5
below.
Temporary. Maintain a two-year. balance.
Destroy remaining files. Pertinent facts are
contained in item 5 below.
Only
Files contain documents, memos, reports,
regarding the activities and functions of
Staff. Files include administrative-type
i.e., travel, personnel, requests for services,
Filed by subject.
Special Studies and Surveys
a. Memos, statistics, reports, background
information and all related papers on special
surveys and studies made on the Agency Procurement
Activities.
b. Working files containing drafts, reference
material, etc.,used to develop studies in
Agendas
Agendas of all cases to be placed before
Contract Review Board for action. Filed
logically.
Board Meeting Minutes
Detailed minutes of all transactions handled
the Board. Filed chronologically.
FORM NO. 139USE Ti',IXIOUS
JAN 56
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
(41)
!ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
5.
Approd For Release 211
ye MMAr
Contractor Case rites
splAiRlaPR-0781-1,A
?Ft
s
0011111y013-1
Copies of Form 2863 and Contract Actions
Temporary. Retain in current file area as
(Docket and Action Summary), copy of form sent to
long as Agency continues to deal with the
the Directorate concerned for inclusion in
contractor. When no longer active, retire
official contract files. Copies filed by
Contractor name,
to Records Center and destroy five years
after retirement. (Copies are in official
contract files)
6.
Procurement Contract Activity Reports
Statistics prepared and compiled on
procurement activities of the Agency.
the
Temporary. Maintain current year and three
previous years for reference; destroy balance.
Exception: Year-end report is to be incor-
porated in the files of the Director of
Logistics. (Schedule 3400.02 Item 1)
7.
Document Control File
Form No. 238,"Document Control Ticket
1; used as a
Temporary. Maintain current year and one
log to record receipt, routing, control and
previous year; destroy balance,
dispatch of incoming and outgoing correspondence.
Filed by number.
8.
CONIF Files
Working Files used in the administration
of the
Temporary. Files are updated on a continuous
Contract Information System. Files contain proce-
basis. Destroy when superseded or no longer
dural manuals, reports, EDP listings and microfilm.
needed.
9.
Reference Material
ASPRS, Legal and Government Contractual
manuals,
Temporary. Destroy when superseded or no
and related reference material's and source books,
longer needed.
STATINTL
73
II
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Aini
il 1 -
" :i4.i
Dat,
C:?1!el
Lo " GA! 14-co-til_$ 'A_ _am_ j_nisitation Pr_wA
FORM NO. USE PREVIOUS
1 JAN 56 139a
EDITIONS.
RECORDS CONTROL SCHEDULE . CONTINUATION SHEET
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
(41)
STATI NT
STATIN
STATIN
iTE111tL
ForRIa 7f EY: CIA-RDP78-07317Ag)10118 ENTIAL
DI SECRET
ROUTING AND RECORD SHEET
SUBJECT: (Optional)
FROM:
Office of Logistics
EXTENSION
NO.
1227 Ames
DATE
TO: (Officer designation, room number, and
building)
DATE
OFFICER'S
COMMENTS (Number each comment to show from whom
L
RECEIVED
FORWARDED
INITIALS
to whom. Draw a line across column after each comment.)
1. Mr. Dll /MecS ?MO
710 Magazine
/ -

Attached is a revised Records
Control Schedule and Cross
Reference Sheet for
. DD/M&S - ISAS - RAB
2E42 Hqs.
'')q0/Y
--
your approval.
Please returk:2?CopieS)to me.
i
lz
IL' 11,,-z,
DD PI 45 1511 e
elyL,
.
1227 ?kaew,-,
STATINTL
?_ 5.
/4 2.
/11,4
STATINTL
. Please send
a copy when approved.
8.
?
/ te-.) 1:ffJ
10.
P
STATINTL
11.
12.
13.
14.
15.
Approvpil For Release 2001/97/12 :_CIA-RDP78-07317A000100180013-1
FORM 41 0 USE PREVIOUS INTERNAL
3-62 EDITIONSSECRET CONFIDENTIAL USE ONLY UNCLASSIFIED
STATINTL
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
Approved For Release 200,107/12 : CIA-RDP78-07317A000100180013-1
CROSS REFERENCE SHEET
OFFICE OF LOGISTICS RECORDS SCHEDULE
Old Schedule 3402 (34-60A)
Item
1 (-0
2 deleted (fl
3
4 different structure - Used only for
career management. Official actions
end up in New Item 1 & 2 (-? )
5 a & b
6 (.incorporated in new Item 3
7 (-))
8 I a
New Schedule 3402
Item
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
1 a& b
3
4
2 a& b
6
5
7,8,9,10 & 11
New Items
12
MP i 1111-
ApprVieVPSI-Wresse- ', ' z:, Atta
.
go*
. ImmaibAisinnil-1
5,01+EDW_VE NO.
--, - 3402
e -- e
OFFICE. DIVISION. BRANCH
Office of Logistics, Personnel and Training Staff
*'rector
SI
1.
TITLE DATE
of Logistics 1 3 DEC 1973
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME '
(CUBIC FT.)
.DISPOSITION INSTRUCTIONS
1,
2.
Personnel Soft Files
Temporary. Review material older than two
years for destruction of routine material and
working notes. Transfer file to gaining
office upon transfer out of ML career
jurisdiction. Upon separation, retain in
current file six months. After six months
screen file and forward appropriate material
to the Office of Personnel, destroy balance.
Temporary. Retain in current file area six
months after separation. Screen file and
forward pertinent material to Contract
Personnel, Office of Personnelfor disposition.
Temporary. Cut off files at end of calendar
year. Retain in current file area two years.
Selected files to be incorporated in subject
files of the Office of Director of Logistics
and retired under Schedule 3400.02. Balance
to be destroyed. (GRS 1 Item 3)
Temporary. Cut off at end of the calendar
year; retain one year, then destroy.
,
a. Staff Employees
Files containing copies of memoranda,
personnel actions, biographic sketches, evaluations,
training requests and other documents pertaining
to Logistics service designees. Used in career
management and personnel administration and for
ready reference. Filed by individual's name,
b. Contract Employees
Files containing copies of contracts, bio-
graphic information, evaluations, etc. for contract
employees in OL. Filed by individual's name,
Correspondence Files
a. Subject Files
Copies of letters, memoranda, reports, work-
ing papers, etc.i accumulated in administration of
OL personnel matters and of the Staff functions.
Filed by subject.
b. Chrono Files
Copies of material prepared in the Staff.
Filed chronologically.
C-ut
FORM NO.
1 JAN 56
139 %,P,%:IOus
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
3.
Afijfi / Naar rr 1.11/1
OrganizatiAMWOF"M"11/ IRWIRNAtOWA61111
MI* if'
001 8001 3-1
Files contain copies of approved Table of
Organization, Form 261, requests for reclassifi-
cation of positions, studies, and related material
reflecting the organization of the Office. In-
cluded in these files are approved T/0 and other
papers regarding Logistics Positions in other
elements of the Agency.
Permanent. Cut off file at end of calendar
year. Retain in current file area three
years. Retire to Records Center. (Files may
be retired under Schedule 3400.02 Item 1,
Director of Logistics Official files if desire(
4.
Career Service Panel Files
Working files for each Career Panel in the OL
Career Service. Files contain notes, agendas,
and working papers for actions taken. Maintained
by each Panel Secretary. Filed by Panel.
Temporary. Cut off each calendar year;
retain two years and destroy. (GRS 1 item 3)
5.
Training Files
Copies of correspondence, statistics, training
information used by the Training Officer in
coordinating training requirements with OL Staffs
and Divisions and with the Office of Training.
Temporary. Screen files and destroy material
older than two years.
Used for making reports and developing internal
training programs. Filed by subject.
6.
Position Descriptions
Copies of approved position descriptions. Filed
by organizational component in books,
Temporary. Destroy when position is abolished
or description is superseded. Official Record
copy maintained in Office of Personnel.
(GRS 1 item 7)
7.
Statistical Books
Books used to record personnel actions processed
through the Staff. Recorded by types of action;
i.e.)reassignment, promotion, resignation, etc.
Temporary. Cut off at end of each Fiscal
Year. Retain three years, then destroy.
(GRS 1 item 16)
Used for reference in preparing reports.
, ? s
,
_
_
L,
FORM NO. 139a USE PREVIOUS
1 JAN 56 EDITIONS.
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
(41)
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCT IONS
8.
Approved For Release 20071/0711121.: 43 PV
EDP Listings
--3 t4boOrtalikip
'
Locator Information - Listing of OL personnel
showing office location, home address, phone
number and other personal information. Used for
reference.
Temporary. Destroy upon receipt of new
listing.
9.
Document Control Files
Form No. 238 "Document Control", recording
receipt and dispatch of correspondence and
dispatches originated in, or received by the
Temporary. Cut off at end of calendar year.
Retain two months and destroy.
Staff. Filed numerically.
10.
Courier Receipts
11.
Copies of signed courier receipts for mail
transmitted by the Staff. Filed chronologically,
Personnel File Control Cards
Temporary. Maintain a two-month level and
destroy balance.
3 x 5 card showing Official Personnel Files
received by the Staff and individual or office to
whom the file is assigned.
Temporary. Hold in suspense until file is
returned to Office of Personnel. Destroy
six months after return of file.
12.
Reference Material
Federal Government, Agency, and Office regulatory
issuances, publications, position standards,
training catalogs, pamphlets and other working
material.
Temporary. Destroy when superseded or no
longer needed.
F,:19F-iiRTRATIErTERNAt
, v
, - -
FORM NO. 139a USE PREVIOUS
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
1 JAN 56
EDITIONS.Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
( 41)
STATINTL
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
Approved I or Release zoom( z . LAA-1(tiFt 11--UtJltAUUUMV-1
- - - -
RECORDS CONTROL -SCHEVOLE
MU
c N . ,
---' '-' ---' '
3403
STATINTL
OFFICE, DIVISION, BRANCH
Office of Logistics, Security Staff
...,
SIGNATURE
i
mfliwinu_
PkE DATE
pairector of Logistics 2 FV3 1975
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
, DISPOSITION INSTRUCTIONS
1.
2.
Security Classified Contract Files
-
V
Temporary. Files may be destroyed 2 years
after company is no longer in business.
Inactive files may be retired to Records
Center and destroyed 4 years after retire-
ment. (GRS 18 Item 11)
Temporary. Destroy upon notification of
death of individual or when inactive for
2 years.
Temporary. Destroy 1 year after completion
of contract.
Temporary. Destroy upon expiration of
clearance.
?-,-- 7
-
a. Case files consisting of copies of memoranda.
Contractor's Security Agreements, Plant Inspection
Reports and notification to Office of Security of
contracts let. Used as record of security phases
of contracts. Filed alphabetically by company
name.
b. 3 x 5 Index Cards showing individuals names,
company, dates of clearance. Used as cross ref-
erence to a. above and for answering inquiries
from authorized persons as to clearances. Filed
alphabetically by individual's name and by company
name.
c. 3 x 5 Card showing name of contractor,
sterility and security information sufficient to
conduct telephone business and process documents.
This record is made when contract is initiated.
Liaison Contact Clearance Files
3 x 5 card containing name of individual, by
whom to be contacted, purpose and dates of request
and approval. Used as authority to contact em-
ployees of other Government agencies regarding
logistical support activities. (Clearances ef-
fective for 3 years.) Filed by name of organiza-
tion.
FORM NO.
1 JAN 56
139 USE PRE
EDITIONS.
mrove or e ase- : - - -
(41)
ITEM NO.
ApprowadfoDEReleaser 2001/07/12 : CIA-RDP76-07111M000100180013-1_
p k5Pos IT ION I NSTRUCT I ONS
, - =
3.
Classified Contractor Records
3 x 5 card record of schedules and performed
Temporary. Destroy when card completed and
plant inspection used to schedule inspections and
for ready reference.
new card made.
4.
Mail Logs
a. Book log of classified mail sent to con-
Temporary. Cut off files at end of year.
tractors. Items numbered and cross-referenced
to Registered Return Receipts.
Retain 1 year and destroy. (GRS 12 Item 5a)
b. Copies of Document Control Tickets for
Temporary. Cut off at end of year, retain
material originated or received in the Staff.
1 year and destroy. ) 7
i IIIIP
10 6im-i;
c. 3 x 5 card used as a log to record and con-
Temporary. Destroy /years after documents
trol receipt and dispatch of Code Word documents
are downgraded, transferred or destroyed.
within OL.
4-er?fr-r-',.
5.
Registered Return Receipts
US Postal Service forms signed by the recipient
Temporary. Cut off at end of year. Retain
for classified material sent outside the Agency.
1 year and destroy. (GRS 12 Item 5e)
Cross-referenced to mail log. Filed chrono-
logically.
6.
Staff Subject Files
Copies of memoranda, studies, reports, etc.
Temporary. Cut off files each 2 year period.
prepared or received regarding Logistics security
Retain in current file area 1 year and retire
matters. Filed by Agency subject filing system.
to Records Center. Destroy 3 years after
retirement.
7.
Chrono Files
Copies of memoranda, reports, etc. prepared by
Temporary. Cut off at end of each calendar
the Staff. Filed chronologically.
year, retain 1 year and destroy.
FORM NO. qoa USE P RE v ;Approved For IRMffi 2884 i9M. 2s66-P2P78E97?1711PRPPOrsli-PPPri 3-1
1 JAN 55 EDITIONS.
(41)
ITEM NO.
, Approvedfonaeleaser2601/07/12 : CIA-RDP7E-07tillinA000100180013-1
DI SP OS I TI ON I NSTRUCT IONS
8.
Security Violation Files
.,
Copies of memoranda and records of investigations
Temporary. Destroy 2 years after last
of individual's security violations. Used in
recommendations and application of penalties.
violation. (CRS 18 Item 25)
Filed alphabetically by individual's name.
9.
Reference Material
Regulations, catalogs, circulars, procedures and
Temporary. Destroy when superseded or no
directives used for ready reference,
,7
longer needed.
FORM NO. i gaa USE FRE vApi3roved For iftieliWS2HAIRE12?CWIFY8CM1UTPRIMPPI13-1
1 JAN 56 EDITIONS.
(41)
Approved For Releas%W01/07/12 : CIA-RDP78-07317A00010Q4080013-1
CROSS REFERENCE SHEET
RECORDS CONTROL SCHEDULE 3403
OFFICE OF LOGISTICS
Old Schedule 3403 stArvv`a11511-(2?-6
dated 12 Sep 60
? Item 1 a, b, & c
Item 2a
2b - deleted
Item 3- deleted
New Schedule 3403
dated 25 Feb 75
Item 1 a., b, & c same
Item 2
Item 4a Item 3
4b - deleted
?
Item 5 a & b
Item 6
Item 7a
7b - discontinued
Item 8
Item 9
Item 10
Item 4 a & b
4c - new
Item 5
Item 6
Item 7
Item 8
Item 9
Approved For Release 2001/07/12 : CIA-RDP78-07317A000 00180013-1
iNppluveul urrvelease zwiniarnz . 1/4-1J1 - / U-U /J-1 IHUULIJHUEMUN165
RECORDS CONTROL SCHEDULE
1
3404-73
CONCURRENCE
OFFICE. DIVISION. BRANCH
0/Logistics Plans and Programs Staff
SIGNATURE
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC PT.)
DISPOSITION INSTRUCTIONS
supersedes
schedule 34-60A Board of Survey
34-60C Planning Staff
Planning Staff Branch I
Branch II
and
STATI
;:i1OVED:
NTL
Cille4
keel:lids Administration Branch
---,
,
3
Da4.,
RE prove or e ease : - - -
FORM NO. 139 USE P
1 JAN 56 EDITIONS.
(41)
Approved For Release 2001/07/12 : CIA-RDP78-07317A0001 Qa180013-1
The attached schedule combines Office of Logistics schedules
3404, 3404.01, and 3404.02. Please note change in name from Planning
Staff to Plans & Programs Staff. A number of functions have been
discontinued such as Hot & Cold War Planning (done in DD/0) and
several projects previously listed by name have been phased out with
responsibility and any official records transferred.
Below is a cross reference listing that may be of some assistance.
If you have any questions please call.
Old Schedule 3404
Item
1
2
3 deleted
4
5
New Schedule
Item
1
2
4
3
6 & 7 deleted
8
11
Old
Schedule 3404.01
1 & 2
5
3
3
4
11
Old
Schedule 3404.02
1
5
2
6
3
3
4
11
Old
Schedule 3404.03 or 34-60-A
1
8
2
9
3
10
4
3
5 (incorporated in New item 1)
1
7
New item taken from
Old Schedule 8400.01
dtd 1969 Item 6
STATI NTL
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
STATI NTL
Approved For Releasiv.2001/07/12 : CIA-RDP78-07317A000106480013-1
31 July 1974
FOR: DD/M&S Records Management Officer
Office of Logistics Records Management Officer
Status of Records Control Schedules
1. Reference is made to a listing dated 25 Feb 74 subject as above,
Some Adjustments should be made in your records to reflect the current
status of the OL Records Control Schedules.
2. Schedule 34-60-M, Transportation ])iv., 0/C, Admin. Staff and
P&CS should be removed from your books, This Division was abolished - ,
all records listed fbr the Admin. Staff were temporary in nature and
no longer maintained no are any deposited in the Records Center.
For Records of the P&C Staff, Item 9a can be found in Schedule 3400,02--
Item 3. Item 11 of the P&C Staff schedule is now found in Schedule-0-'-
3410.03 Item 9a. All other items were peculiar to the administration
of that Division which is no longer in existence,
3. Your list does not reflect the correct schedule number
or
4. The Emergency Planning Office (Schedule 30.01-70) functions
ransferred to the Office of Logistics are now contained in Schedule 3404.
Below is the cross reference information for the 2 schedules:
Old Schedule 30.01-70
Items
1
2 - No longer in existence
3,4,5,6, & 8 6 a & b
7*(Chronos-formerly PERMANENT 3*Now re-evaluate
9 11 as TEMPORARY
e this is no longer a separate office function, as in the past the per
majority of the papers fall into Item 6 of the new schedule. signatur
of CIA/
5. If you have any questions on these adjustments, please call. RMO
below.
New Schedule 3404'
Items
1
STATI NTL
cc: RAB Attn Pat
*Approved: Re-evaluation and transfer of Emerge
Approve*WhINtam -isuRaw/iff .1
Chronos from
1.0 D
'A 11 ' in 1
. A ? --gaok
of EPO prior tothis memo will be una.
jiteAsq6c6109,00;FpwampxypA Records Management Offic
,m771 tgr,
I Approverrui ilbmaz= LLItt4ouLl.4
L -I4,-.4410040
RECORDS CONTROL SCHEDULt .
IA
fOitmlfw
4141'.5-1
3404S1ATINTL
OFFICE. DIVISION. BRANCH
Office of Logistics, Plans and Programs Staff
SI
TITLE I DATE
5Director of Logistics 2 0 NY Can
ITEM
NO.
FILES IDENTIFICATION
( TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
1.
2.
3.
4.
General Correspondence Files
N i
Permanent. Cut off at the end of each
calendar year, retain in current file area
two years and retire to Records Center.
(Files are to be screened prior to retirement
and temporary material concerning adminis-
trative papers such as personnel, travel,
requests for services, etc., destroyed.)
Temporary. Cut off at end of each calendar
year; retain one year and destroy.
Temporary. Cut off at end of each calendar
year. retain one year and destroy.
S'e e k,r,..i a)-4-.-.1.- .7.fc-,--v 4ei.a-4..
30.01-70vet. ?az-1-441,--k- =4"-e...-Pu-d2
4.2-, P f 444,4 Ale ,Vr Itt-e-4-1-04 ,
-7
Files contain memos, reports, policy papers,
charts, etc., regarding the functions and
activities of the Staff. (Files include general
Hqs. Board of Survey correspondence and minutes
of any meetings that are held by the Board.)
Filed by subject.
Correspondence Control Files
Form No. 238, Document Control Ticket, used to
record the receipt, routing, control and dispatch
of incoming and outgoing documents. Filed by
number.
Chrono Files
Files containing copies of outgoing correspond-
ence originated in the Staff. Used for ready
reference. Filed chronologically.
Personnel Files
gu_t_ 3 I 9,....141 4 re"-L."-*-1,
Temporary. Destroy upon separation from the
Agency. Upon intra-office transfer, forward
to gaining office.
1./
-
IN* tiff. 7
Folders containing copies of personnel actions,
memos concerning leave, promotions, travel, etc.
Used in administration of personnel in the staff,
FORM NO. 139 s
pprove or IeIease 2001107112 : - - 180013-1
1 JAN 56
(411
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
0/Logistics Plans and Programs Staff
Item 6 Emergency Planning Files
Function transferred to DEI OpsCtr in Feb 1977.
when new ?schedule returned from National Archives Item
should be deleted from LogiSties schedule and added to
DLI OpsCtr.
All material retired to -ceeCtr has been transferred
to OpsCtr by the 'Reeds Officer in Logistics. STATINTL
see 'memos in background file in RAB.
DDA/RMO
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
I ITEM NO. ApprowelifopEReleaser 2001/07/12 : CIA-RDP7 -07(31PAO
- [ERNA!.
Staff Project Files
a. Files containing official papers, memos,
reports and background information, etc.,on
projects and special studies done by the Staff.
b. Working files containing drafts, notes, etc
used in the preparation of studies, reports, and
information contained in a. above.
Emergency Planning Files
a. Files documenting the Agency plans for
emergency preparedness containing studies,
reports, directives and related background papers
b. Working files used for reference to develop
material contained in a. above.
Employee Suggestions Files
Copies of comments, memoranda, etc.,regarding
employees' suggestions. Filed by suggestion
number.
Headquarters Board of Survey Records
Copies of memoranda, studies, findings, reports
dispatches, survey actions and other material
pertaining to reports of survey submitted for
Agency-owned property. Filed by HBS case number.
Claims Records
Files containing memoranda, dispatches, studies,
findings, recommendations and other material
regarding claims submitted by employees or
dependents for loss of or damage to privately
owned property. Filed by name of claimant.
0100180013-1
DISPOSITION INSTRUCTIONS
us
Permanent. Retire to Records Center when
no longer actively used or upon termination
or completion of project.
Temporary. Destroy when superseded or no
longer needed.
Permanent. Disposal not authorized. When
volume warrents, inactive files may be retired
to the Records Center. (GRS 18 - Item 28)
Temporary. Destroy when superseded or no
longer needed.
Temporary. Cut off at the end of each
fiscal year. Retain five years and destroy.
Temporary. Destroy two years after action
completed. (GRS 3 - Item 10.c.)
Temporary. Retire to Records Center after
final action on claim. Destroy two years
after retirement.
FORM 1,113. paaus6 PREAMpnWed For litftlfS2e80117cti! 2?6Bill'iP78E9 41 ZNYRIPMPPPII 3-1
1 JAN 56 EDITIONS.
( 41 )
ITEM NO.
ApprovectFavRele-aser2001/07/12 : CIA-RDP78-0734744000100180013-1
, oisPos 1 TI ON INSTRUCTIONS
10.
Claims Register
Register of Case Numbers assigned and log of
Temporary. Destroy two years after action
claims received, cross referenced to individual
or materiel involved.
is completed. (ORS 3 - Item 10.c.)
11.
Reference Material
Copies of Agency and Office Regulatory
Temporary. Destroy when superseded or no
issuances, pamphlets, brochures, directories, etc,
used for reference purposes.
longer needed.
...
,
FORM NO.Qaa USE PREY Approved For IttEttlyt2e9AIR,7c/L12?66/R9P78ER31 zNippcwogpp_ 3-1
1 JAN 56 'J.' EDITIONS.
(41)
STATINTL
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100180013-1
pprove For Release 2001/07/12 . CIA-RDP78-073-17A0C
RECORDS CONTROL SCHEDULE
YV-IriaLt10M1.3-1
3407
CONCURRENCE
OFFICE. DIVISION. BRANCH
Office of Logistics Logistics Services Division
SIGNATURE
TITLE DATE
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
Office of the Chief
Architectural Design Staff
Building Services Branch
Mail and Courier Branch
Motor Pool Branch
Space Maintenance and Facilities Brar
Telephone Facilities Branch\
.ch
TL
CIA
Ee;owl;.:3 Ldministration Officer.
ate
Approvea 1-or-Release 2001/07/12 : CIA RDP78-07317A000100180013-1
FORM NO. 139 USE PREY! S
JAN 56 EDITIONS.
s?trotom wv,se 1 ?-? 1 1 ?...n.....a.a, AL,' It vti 1 . vn??? I xi?ei r?f VIVIIPWWW1`..?/
RECORDS CONTROL SCHEDULE SECRET
Mao so . ..? .
SCHEDULE NO. .
3407.00
OFFICE, DIVISION. BRANCH
Office of Logistics - Logistics Services Division
Office of the Chief
SIG
25X1 A
TITL ATE
Executive C)er