REVISED RECORDS CONTROL SCHEDULE FOR OBGI

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07317A000100140001-8
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 33
• Document Creation Date: December 9, 2016
• Document Release Date: March 1, 2001
• Sequence Number: 1
• Publication Date: May 4, 1972
• Content Type: MF

f ~~ ~`
Q1 Il (~ .`-Ia t18317A000100140001-8
Approved For Release 20 /O
4 may 1972
25X1 A MMOR UK TO:
Area Records Offi-er, CSI
25X1A T RU
Chief, Administration Staff, OI
S CT Revised Records Control Schedule for OBGI
1. The revised Records Control Schedule for the Office
of Basic and Geographic Intelligence has been reviewed and anproved.
This schedule supersedes your previous a.'hedule 27-67. The
original has been retained in this office as the Agency record
copy and one copy will be sent to the Records Center. The enclosed
copies are returned to you for implementation within OBGI.
2. To be an effective tool of management the schedule should
be maintained in a current status. Changes to the schedule may
be made at any time and should be forwarded to this office for
approval.
3. We wish to extend our appreciation for your continued
efforts and interest in carrying out the various phases of the
Records Management Program in your offi ce . If we an be of any
further assistance please call us.
25X1A
Distribution: (frig & 1 - Addressee
1 - Records Cen
1 - RAB
25X1A DDS/SSS/ :dd (4 May 1972)
Approved For Release 200 0 Rfl pA[07317A000100140001-8
 Approved For Releas 001/07/12 : CIA-RDP78-07317A000100*40001-8
Records Control Schedule 27-71 supersedes Record.s Control
Schedule 27-67 for the Office of Basic and. Geographic Intelligence.
Items 18 and. 19 of schedule 27-67 deleted - no longer required..
Items 31 through 40 of schedule 27-67 have been deleted and.
combined with like items in schedule 27-71, items 20 through 30.
Publication Division in schedule 27-67 has been redesignated.
Publication Services Branch and has become a part of Editorial Division.
Thus, items 77 through 91 now appear with Editorial Division in schedule
27-71.
25X1A
OBGI/RMO
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
 Approved For Release 2001/07/12 :ICl1p = 00100140001-8 27-71
RECORDS MANAGEMENT PROGRAM
RECORDS CONTROL SCHEDULE
FOR THE
K i ~u- tea? ~,~~,,
DDI/ F3-E'L - -I3Ai3I ----
FORM NO. 73p
1 Jul. L 55 V
Approved For Release 2001/07/1g. : &a9R A000100140001-8
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
 "I A
RECORDS CONTROL SCHEDULE
SCHEDULE NO.
27-71 25X1A
OFFICE. DIVISION, BRANCH
SIGNATURE
Office of Basic and Geographic Intelligence
TITLE
Office of the Director
Director, OBGI 7/
ITEM FILES IDENTIFICATION VOLUME
NO. (TITLE, DESCRIPTION, ARRANGEMENT. AND INCLUSIVE DATES) (CUBIC FT.)
DISPOSITION INSTRUCTIONS
1
SUBSTANTIVE SUBJECT FILES
22
Permanent - Hold indefinitely in office of
Substantive documentary material reflecting
record on a current basis. When no longer
policy decisions, organization, coordination,
needed for reference, research, or operational
and liaison activities in the production of
purposes, screen and retire to the Archives
geographic intelligence; in the administering of
and Records Center.
the NIS Program; and in providing related carto-
GRS-16-1
graphic and map reference support services. Filed
according to the Agency File Manual. 19+8-1971
a. Foreign Liaison File
2
Permanent - Disposal not authorized. Cut off
File contains official correspondence
at end of calendar year; retain for two years
pertaining to the release of OBGI produced
hi
then transfer to Records Center.
geograp
c/cartographic intelligence to foreign
GRS-16-i
governments. Also included are memoranda,
dispatches, copies of transmittals, and
correspondence with DDI representatives abroad,
on matters related to the release of OBGI
produced intelligence. 1965-1971
2
COMNLCTTEE RECORDS (NIS)
12
Permanent - Hold indefinitely in office of
Official files of the NIS Committee maintains
record on a current basis. When no longer
for the Director of Basic and Geographic Intelligs
ce
needed for reference, research, or operational
in his capacity as Chairman of the NIS Committee,
purposes, screen and retire to the Archives
Its contents include agendas, minutes of meetings,
and Records Center.
NIS Notices, and material relating to various
GRS-19-2a
sections of the HIS. Filed by subject, areas
and members. 19+9-1971
-1-
d F
R
l
or
e
ease
FORM NO. 139 USE PRE,Approve
1 JAN 56 EDITIONS.
 ITEM NO.
P'UFy?N9'_Y6E9LFI'FfRt~
0 UM
DISPOSITION INSTRUCTIONS
3
ADMINISTRATION MANAGEMENT RECORDS
2
Temporary - Cut off at end of one year, hold
Selected materials of interest to the
for two years and destroy.
Director dealing with the administration of the
Non-Record
office. This may include matters relating to
budget, security, training, travel and personnel.
Complete records are maintained in the Administrati
ve
Staff files.
4,
REGULATORY ISSUANCES
2
Temporary - Rescinded or expired issuances
Complete sets of current Agency, DDI and
to be destroyed.
OBGI issuances. Records set of OBGI issuances is
Non-Record
maintained by the Records Center.
5
LOG (TOP SECRET)
.2
Temporary - Destroy one year after documents
Top Secret Control log reflecting the receipt
have been returned to Office Top Secret
and disposition of all Top Secret or Registered
Control Point. See item 17d.
documents entering or leaving the Office of the
GRS-18-6a
Director.
6
CHRONOLOGICAL FILES
1
Permanent - Hold indefinitely in office of
Consists of copies of all correspondence
record on a current basis. When no longer
originating in the office of the D/OBGI. Filed
needed for reference, research, or operational.
chronologically by date.
purposes, retire to the Archives and Records
Center.
GRS-19-1
7
LIBRARY MATERIAL
32
Temporary - Return to CIA Library when no
Books and journals obtained from or through
required for reference purposes.
the CIA Library for retention. Books are main-
Non-Record
tained for ready reference purposes.
8
MAP AND CHART FILES
18
Temporary - Destroy when superseded or no
Map cases containing current map productions,
longer needed for reference.
Department of Defense requirements and other
Non-Record
working material.
9
PROGRAM PRODUCT FILES
8
Temporary - Destroy when no longer needed
Publications and other finished intelligence
for reference.
documents for use by the Director's staff.
Non-Record
Maintained for ready reference purposes.
-2-
FORM NO. J.,,,_ LIsE PRE,iApproved For Release 2001/07/12 : CIA- DP78-073
 SCHEDULE NO.
RECORDS CONTROL SCHEDULE
017 171
OFFICE, DIVISION, BRANCH
SIGNATURE
0
25X1A
Office of Basic and Geographic Intelligence,
TITLE DATE
Administrative Staff
Chief, Admin Staff, OBGI I/Ok! 1x`71
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
10
BUDGET FILES 1968-1971
6
Temporary - Cut off at end of one year, hold
These files are maintained by the Admin-
for two years and destroy.
istrative Staff for audit and use in preparing
GRS 5--)f
an overall OBGI.budget. Files also include
allotment authorizations, expenditures and
obligations, approved fiscal year budgets and
confidential funds material. Official files of
expenditures maintained in the Office of Finance.
11
CONTRACT MANAGEMENT FILES
a. These files consist of correspondence
1
Temporary - Retain in current files area
agreements, and contracts between CIA and various
for three years after contract terminated
contractors performing research for the Agency.
and destroy.
Files also contains copies of billings, reports,
GRS-3-4
and other support material.
b. Exploitation File
.5
`,P,e,3 .en-t - Hold indefinitely in office of
File consists of consultant program correspondence,
record on a current basis. When no longer
agreements, and reports.
needed for reference, research, or operational
purposes, screen and retire to the Archives
and Records Center.
GRS-3-4
12
PERSONNEL RECORDS
These are individual folders maintained on al
employees and applicants of the Office of Basic
and Geographic Intelligence. Files are maintained
for immediate reference and personnel administratio
n
in the office. Files are essentially duplicated
in the Office of Personnel Official Folders.
-3-
0
100140001-8
FORM NO. ~' 9 USE PREY DNNrove or a ease - - MIM00
1 JAN 56 EDITIONS a1J
 ITEM NO.
DISPOSITION INSTRUCTIONS
fa. Employee Files
16
Temporary - Hold indefinitely in office of
Contains copies of all personnel actions,
record until termination of active status
memos, evaluations, and other documents pertaining
plus six months. Screen and destroy or
to an individual employee. Filed alphabetically
transfer records to other files or offices
by surname.
as appropriate.
GRS-1-18
b. Applicant Files
4
Temporary - Transfer successful applicant
Personal History Statements, Forms 1152, notes
folder to OBGI employee files upon EODO
and comments of interviewer and other related
Place unsuccessful or cancelled applicant
documents necessary in processing an applicant.
folder in inactive file, retain for six
Filed alphabetically by surname.
months and destroy.
as-i-4
c. Personnel Card Files
2
Temporary - Cards removed from cardex upon
Cards contain basic personnel data on all OBGI
cancellation and retained for six months
personnel. Filed alphabetically by surname.
and destroyed.
GRS-1-6
d. Staffing Complement Files
2
Permanent - Hold indefinitely in office of
Consists of planning papers, staffing comple-
record on a current basis. When no longer
ment changes, proposed changes and memoranda
needed for reference, research, or operational
pertaining thereto, and the OBGI status files.
purposes, screen and retire to the Archives
and Records Center.
GRS-1-3
13
RECORDS MANAGEMENT FILES
a. These files consist of material maintained
2
Temporary - Destroy when superseded, documents
in carrying out the Records Administration Program
destroyed, or transferred, or no longer needed
for the office. Files contain material such as
for reference.
Records Control Schedule, Records Retirement
Non-record
Requests, disposition forms and shelf lists and
other related instructions in records management.
b. Forms Case Folders
1
Temporary - Destroy when form becomes obsolete,
Consists of case folders for each Agency
revised or discontinued.
approved form for which OBGI is the office with
Non-record.
primary interest.
14
DIRECTIVES
a. Agency Issuances
2
Temporary - Master file to be retained in the
Complete sets of Agency Issuances consisting
current files area indefinitely. Rescinded
of Regulations, Notices, Bulletins and Memoranda.
or expired issuances to be destroyed.
Set also maintained by each Division.
Non-Record
-4-
FORM NO. USE EVIG4pproved For Release 2001/07/12 : CIA-RDP78-073
F JAN 56 139a S R -
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
DISPOSITION INSTRUCTIONS
b. OBGI Issuances
(1) Consisting of Regulations and Notices
Temporary - Master file to be retained in the
current files area indefinitely. Rescinded or
expired issuances to be destroyed.
(2) Record copy of all OBGI issuances is
Permanent - One copy to Records Center.
retained by the Records Center.
GRS-16-1
c. DD/I Issuances
Temporary - Master file to be retained in the
Consisting of Regulations, Notices, Bulletins
current files area indefinitely. Rescinded
and memoranda. Set also maintained by each
or expired issuances to be destroyed.
Division.
Non-Record
15
SECURITY RECORDS
2
Temporary - Destroy when superseded or no
File contains all matters pertaining to
longer needed for reference.
security such as reports, clearances, violations,
ms-18-2
directives, etc.
16
TRAVEL FILES
2
Temporary - Destroy when no longer needed for
Files of documents pertaining to all OBGI
reference purposes.
sponsored travel and are maintained for accounting
GRS-9-4 and .5
and budgeting purposes. Consists of travel orders
requests for advances, travel vouchers, memos,
and copies of Staff Studies.
17
DOCUMENT CONTROL
Files reflect the receipt, routing and final
disposition of materials received or dispatched
by the OBGI components.
a. Signed Document Receipts returned by recipient
.3
Temporary - Destroy after two years. Cut off
for complete material.
at the end of each calendar year; hold for
two years then destroy.
GRS-18-3
b. Courier Receipts
.2
Temporary - Destroy after three months,
Non-Record
c. Secret and Below Logs
.2
Temporary - Destroy after one year. Cut off
Used to record communications received and
at end of each calendar year, retain for one ye
dispatched by the office.
then destroy
GRS-12-6
d. Top Secret Logs
.1
Temporary - Destroy ten years after documents
Logs maintained to indicate accountability
have been transferred, destroyed or downgraded.
for Top Secret documents within the office.
GRS-18-6a
 (TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES) I(CUBIC FT.)
ADMINISTRATION MANAGEMENT RECORDS
Correspondence, reports and documents
accumulated in the administration of cartographic
research activities by specific subject folders
include: Security, Training, Travel, Personnel,
Supplies, Monthly Reports, Memo of Record,
Staff Meeting Minutes.
SUBSTANTIVE SUBJECT FILES
Files are maintained by Division and contain
material utilized in daily activities. Substantive
documentary material reflecting policy, decisions,
organization, coordination, and liaison activities
of Cartography Division components engaged in
providing cartographic and map reference support
services.
PRINTING SERVICES REQUISITIONS
File reflects requests for reproduction
work required by Cartography Division. File
includes date of request, job number assigned and
date job is required.
READING FILE
Consists of copies of all correspondence
originating in the Office of the Chief, Cartograph
Division. Filed chronologically by date.
Office of Basic and Geographic Intelligence, Cartography Division
FORM NO.
1 JAN 56
Temporary - Cut off at end of each calendar
year; hold two years, and destroy.
GRS 19-9
Permanent - Hold indefinitely in current
files area until no longer needed for
reference. Screen and destroy or transfer
to Records Center as appropriate.
GRS-19-9
Temporary - Destroy upon completion of job
or when no longer needed for reference
purposes.
GRS-13-3
Temporary - Destroy after two years. Cut
off at end of each calendar year; retain in
current files area for two years and destroy.
GRS-19-9
t$-U'f 001-8
USE PREVIOUS
EDIT10NS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
24
COMMUNICATIONS CONTROL FILES
3
These files reflect the receipt, routing
and final disposition for communications received
or dispatched by Division components.
a. Top Secret Logs
Temporary - Destroy ten years after documents
Logs maintained to indicate accountability
have been transferred, destroyed or downgraded
for Top Secret documents within the Division.
GRS-18-6a
b. Secret and Below Logs
Temporary - Destroy after two years. Cut
Used to record communications received and
off at end of each calendar year, retain for
dispatched by the Division.
one year, then destroy.
GRS-12-16
c. Signed document receipts returned by
Temporary - Destroy after two years. Cut
recipients for complete material.
off at end of each calendar year; hold for
one additional year.and destroy.
GRs-18-3
d. Courier receipts.
Temporary - Destroy after one month.
Non-Record
e. Map Number Logs
Temporary - Hold indefinitely in office of
Used for issuing and keeping track of all
record until no longer needed for reference,
map numbers used and to be used.
then destroy.
Non-Record
f. Reruns and Reproducibles
Temporary - Destroy when no longer needed
Record of all reruns and reproducibles.
for reference.
Number of copies needed, the requester and
Non-Record
component.
25
ADP RECORDS
58
Temporary - Destroy when superseded or no
a. Weekly Reports consisting of the progressing
longer needed for reference.
status of each job.
GRS-19-5
b. Monthly Reports containing status of the
entire month's work plus a statistical report.
c. Bible: The master numerical file of all
Cartography Division projects.
d. Transaction and Proof Listing
Lists what transactions have been taken,
changes that have been made. Shows any errors
that have been made and then is listed by map
number showing the various actions.
-7-
FORM NO. 139a USE PREVIOUS
I JAN 56 v7J EDITIONS.
 ITEM NO.
P 1107112 .
10 100140001-0 DISPOSITION INSTRUCTIONS
e. IBM Cards
Consists of programmed deck cards of input
and output, sort deck and object deck and data
cards which are used weekly to create new tape.
26
REFERENCE PUBLICATIONS FILE
6741-
Temporary - Books to be forwarded to CIA
These files consist of magazines and books,
Library when no longer needed. Other
CIA publications, and other Government Agency
publications are to be destroyed when no
publications, both classified and unclassified
longer needed for reference.
and used for reference purposes.
Non-Record
27
JACKET FILES OF MAPS
80
Temporary - Destroy when obsolete or no
Consists of drafting specifications, revisio
s
longer needed.
and rerun record, final checking order, duplicate
GRS-17-27
copy of cover sheet, type order printed copy of
map and correspondence concerning special problems
.
Filed numerically by map number.
28
ORIGIhIA.LS AND NEGATIVES
These files consist of originals and
negatives, film positives, view graphs prepared
by Cartography Division in the production of maps
and charts and retained in the current files
area and Records Center. Separation plates and
original art work produced in the preparation
of maps, charts and visual aids.
a. 1. Top Secret and Code Word
1082
Temporary - Hold at Headquarters until
revised or obsolete. Then destroy.
GRS-17.10 & 11
2. Secret and Below and odd-size sheets
Temporary - Retained at Records Center until
revised or obsolete. Destroyed at Records
Center upon notification by Cartography
Division.
GRS-17- 10 & 11
b. Separation Base Plates
120
Temporary - Destroy when superseded.
Consists of extra sets of base maps
Non-Record
maintained for use by OBGI personnel and
contributors to the NIS program. Filed by
drawer number. Alphabetical list by country
serves as an index.
-8-
FORM NO. 139a USE PREVT Approved For Release 2001/07/12 : CIA-RDP78-07317A 0 0100140001-8
1 JAN 5s EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 29
p proms Orp T LUM DISPOSITION INSTRUCTIONS
REFERENCE COPY OF MAPS AND CHARTS
Printed official reference copy of each map
and chart produced in multiple copies by the
branches of Cartography Division. Maps are
assigned numbers and are maintained as a records
set for Cartography Division.
a. Record Set File Copy
b. Archives Copy
Printed copy of each map and chart produced
in multiple copies.
RECORDS MANAGEIVENT FILES
Consists of records inventory information,
Archives and Records Center records and informati n
relating to records retirement programs.
78
Temporary - Indefinite working file. Hold
indefinitely in office of record on a current
basis. Destroy when no longer needed for
reference.
Non-Record
Permanent- Copies to be forwarded to Records
Center for Agency Archives at end of each
month.
GRS-17-16
Temporary - Destroy when superseded or no
longer needed for reference.
GRS-17-10
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 S D
RECORDS CONTROL SCHEDULE
27-71
DIVISION. BRANCH
SIGNATURE
25X1A
TITLE DATE
Office of Basic and Geographic Intelligence, Editorial Division
Chief, Editorial Division
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
41
SUBSTANTIVE SUBJECT FILES
10
Temporary - Cut off at end of each calendar
Consists of memos and reports on editorial
year;-retain in current files area for two
standards and NIS coverage. Specific subjects
years and destroy.
include: Standard Instructions, Editorial style,
GRS-19-9
USIB and non-USIB Agencies and related subjects.
Filed alphabetically.
42
WORKING PAPERS
6
Temporary - Destroy when no longer needed
Consists of memos and reports relating to
for reference.
production data; personnel; and administration.
Non-Record
Specific subjects include: production scheduling,
annual reports, promotion recommendations,
editorial performance, and related subjects.
Filed alphabetically.
43
CONTRIBUTORS RECORDS TO INTELLIGENCE REPORTS
70
Temporary - Destroy when no longer needed
Consists of transmittal letter from contributo
for reference.
submitting contribution, and editor's worknotes
GRS-19-10 & 14
which are basis for conference between editor
and contributor. File also contains editor's
comments on highlights of conference and a
maintenance statement. File reflects an appraises
of the NIS Section and is a history of its
processing through to publication. Filed by NIS
and Section number.
44
LOGS
1
Temporary - Destroy after 5 years. Cut off
Consists of log maintained by the Division
at end of each fiscal year; retain in
reflecting data used for reporting purposes and
current files area for 5 years and destroy.
and for answering inquiries regarding progress.
GRS-19-11b
Also used to prepare weekly, monthly, and annual
reports. Maintained chronologically by date
NIS sections received in Editorial Division.
-10-
FORM NO. 139 USE PRE,4aproved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8 (41)
1 JAN 56 EDITIONS.
 25X
ITEM NO.
1 760FTM IT
0 U
DISPOSITION INSTRUCTIONS
45
DISSEMINATION AND RELEASE FILE
4
Permanent - To be sent to Records Center
Consists of memoranda and directives
when no longer active.
A
GRS-19-2
agencies of U.S. Government.
46
STATISTICAL DATA FILE
8
Temporary - Destroy when superseded or no
Consists of memoranda reports, notes and
longer needed for reference.
work papers reflecting statistical information
GRS-16-7
collected and prepared there on the scheduling,
status, progress, processing and production of
National Intelligence Surveys. Reports are
received from contributors and from the Division
of the Office. Filed chronologically by date.
47
ANALYSTSJ WORKING (REFERENCE) FILES
244
Temporary - Old units destroyed when revised
Library of published NIS units and classified
units are published. Manuscript copies in
reference materials used by editors in
storage destroyed when unit is published.
reviewing and editing NIS manuscripts. Also
Non-Record
used to store extra manuscript copies of units
being processed in Editorial Division.
48
NIS MATT=CE FILES
60
Temporary - Destroy when superseded or
Consists of Agency published material, such
included in a published NIS.
as information reports, OCI Handbooks, and
Non-Record
finished reports and publications of other
agencies. Also contains memos prepared by editor
s
regarding changes and additions to be considered
in the maintenance of the NIS Sections. File
is used by editors as a reference in the revisio
of sections.
49
EDITORS WORKING FILES
280
Temporary - Destroy when obsolete, superseded
These files are maintained separately by
or no longer needed for reference.
individual editors on specific NIS Sections.
GRS 19-14
Consist of folder files containing memoranda,
worknotes, correspondence relating to work
in progress. Contain basic classified reading
material which editor uses as background source
material.
-11-
FORM NO. ~39 a USE PREVI
I JAN 56 39 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
50
MAP AND CHART FILES
36
Temporary - Destroy when no longer needed,
Maps, charts, large graphics and oversize
or replaced by more up to date materials.
publications for reference, comparison, and
Non-Record
other editing support.
51
LIBRARY MATERIAL
248
Temporary - Books to be returned to CIA
Books and journals maintained for ready
Library when no longer required. Journals
reference purposes.
to be destroyed.
Non-Record
-12-
;ORJ MMNN . +39a EDITIONS. s RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
5
 RECORDS CONTROL SCHEDULE
OBGI, Editorial Division, Publication Services Branch
ITEM
NO.
78
79
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
BRANCH SUBJECT FILES
Consists of memoranda, reports, and form
documents accumulated in the administration of
branch activities. Specific folders include
monthly reports, procedures, production,
maintenance, progress reports and other related
subjects.
CHRONOLOGICAL FILES
Consists of a copy of all branch correspondenc
REQUISITION FILES
Consists of a copy of all printing requisition
GAZETTEER CASE FILE
Substitute
MAGNETIC TAPE STORAGE FILE
Contains magnetic tapes for computer printouts
of material in the NIS Program.
VOLUME
(CUBIC FT.)
NIS DISTRIBUTION CONTROL FILE
Consists of distribution sheet showing
distribution of NIS within the government and
to foreign governments. Also contains entries as
to the total dissemination required, reserve and
press run. Figures are constantly being changed nd
are used for controlling the dissemination and
production of HIS. Arranged by NIS number.
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
SIGNATURE 25X1 A
TITLE Chief, DATE
Publication Services Branch
Al NV V /77/
Temporary - Cut off at end of one year.
Retain additional 3 years and destroy.
GRS-19-9
Temporary - Cut off at end of one year, hold
for two years and destroy.
GRS-19-9
Temporary - Cut off at end of one year, hold
for two years and destroy.
GRS-13-4
OBSOLETE - All Gazetteers transferred to
to U.S. ;Army TOPOCOM.
Non-Record
Temporary - Material on tapes are transferred
to computer tapes after which tapes are
erased for reuse.
Temporary - Sheets revised and kept current.
GRS- 13-4
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
82
PUBLICATION PROGRESS CARD FILE
--
OBSOLETE - No longer maintained.
Substitution
INDEX TO HIS GRAPHICS
4
Temporary - Hold indefinitely in office of
Consists of 3 X 5 cards listing HIS graphics
record. Screen periodically and destroy
completed by the branch.
f iles.no longer needed.
Non-Record
83
NIS CORRESPONDENCE CASE FILE
16
Temporary - Destroy two years after'
Consists of memos to and from contributor and
publication.
inter-office memos concerning the publication
GRS-19-9
of an HIS. Also contains receipts, check sheets
concerning figure change, copies of lists of
figures, copy of information on the cover and
similar material reflecting the publication
process. Filed by NIS and Section number.
84
NIS MANUSCRIPT FILES
a. Edited Manuscript
15
Temporary - Destroy 30 days after publication
This is the edited manuscript that is
Non-Record
returned by Printing Services Division with one
copy of the pageproof. File is used to check
against pageproofs. Filed by NIS and Section
number.
b. Pageproofs
12
Temporary - Destroy 30 days after publication
Pageproofs returned by the printer. The
Non-Record.
copy is returned to the printer with corrections.
Filed by NIS and Section number.
85
NIS GRAPHIC FILES
These consist of originals, copies, proofs,
and negatives of maps, photographs, sketches,
charts and diagrams received from contributors
as graphics for NIS Sections. An original and
two copies of graphics are sent in by the
contributor.
a. Original copy
b. Copies and proofs
70
Temporary - Destroy 30 days after publication
GRS-17 -27
FORM NO. 139a usE PREVIO P
1 JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 ITEM NO.
Mpp' I S E I Tt-Arr I
"19" IC
0 UM
DISPOSITION INSTRUCTIONS
85
c. Negatives on multi-colored maps. Files
162
Temporary - Hold for 30 days, then retire to
are maintained to facilitate reproduction
Records Center. Records Center hold until
if required. Filed by map number and the NIS
superseded, or obsolete, then destroy.
Section serves as an index to the maps.
Notification to destroy to be made by Office
of Record.
GRS-17-27
d. Negatives on text, text graphics and
126
Temporary - Hold for 30 days, then retire to
photographs are maintained to facilitate
Records Center. Records Center hold until
reproduction if required. Filed by NIS
superseded or obsolete, then destroy.
and Section number.
Notification to destroy to be made by Office
of record. .
GRS-17--27
86
NIS GAZETTEER NEGATIVES
--
OBSOLETE - All gazetters transferred to
U.S. Army TOPOCOM.
87
BASE MAP FILE
--
OBSOLETE - No longer maintained.
88
HIS PUBLICATIONS
a. Consists of a complete set of bound copies
177
Temporary - Hold indefinitely in the Office
of NIS and a complete set of Gazetteers maintain E
d
of Record.
for convenience of reference.
Non-Record
b. Official record sets are maintained at the
Permanent - Record copies are forwarded to
Records Center.
Records Center by the Printing Services
Division.
GRS-19-7
89
LIBRARY MATERIAL
32
Temporary - Return books to CIA Library.
Consists of books, magazines and other
Destroy all others when no longer needed
publications maintained for reference purposes.
for reference purposes.
Included are such publications as the Inland
Non-Record
Printer, World Almanac, Gazetteers, Graphics
Register Bulletins, etc.
g0
NIS COVER MAP FILES
--
OBSOLETE - Maps no longer printed on NIS
Substitute
covers. File destroyed.
Non-Record
-15-
FORM NO. ~39a USE PREYI pprove
1 JAN 56 EDITIONS.
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
REFERENCE AND WO= G FILES
36
Temporary - Destroy when no longer needed
Material consists of finished NIS Sections
for reference.
and related material used as refernce in
Non-Record
editing manuscripts.
91
HIS GRAPHIC ORIGflA.LS
Temporary - Destroy when superseded or no
,
Graphics prepared for HIS contributors.
longer needed.
Retained for possible revision.
GRS-17-27
-16-
FORM NO.
JAN N56 139a ESETPO,,. S RECORDS CONTROL SCHEDULE -CONTINUATION SHEET
 OFFICE. DIVISION. BRANCH
RECORDS CONTROL SCHEDULE
Office of Basic and Geographic Intelligence, Geography Division
ITEM
NO.
54
,
ARRANGEMENT
TION,
(TITLE, DESCRIP
OFFICE SUBJECT FILES
Correspondence, reports, and form documents
accumulated in the administration of research
activities of the Geography Division.
RAW INTELLIGENCE DATA
Consists of reports that are both basic and
finished information, cards, contributions, work
sheets, notes, extracts, clippings, translations,
maps and other support documents used as source
and background material in the preparation of
intelligence reports and support projects.
a. Source materials files
(1) Document - like
(2) 5 X 8 cards
(3) 3 X 5 cards
b. Analysts Working Files (Draw heavily on a.
above as well as many other sources and become a
separate entity for the duration of specific job
assignments.)
Temporary - Cut off at end of one year,
hold
for two years, and retire to the Records
Center. A'e ..2 `.. "-4
GRS-19-9 cF' rte, P,
) ?
/,(/7 -
623
622
c. Maps and Charts
Reference and working maps (prepared by various
agencies and collected through the Map Library
Division.) World Aeronautical Charts and target
charts.
FILES IDENTIFICATION VOLUME
AND INCLUSIVE DATES) (CUBIC FT.)
Temporary - To be screened periodically and
at the end of each calendar year. Obsolete
material to be destroyed. Material needed
for future use to be transferred to the
Records Center to be held for two years and
then returned for review.
GRS-19-5
Temporary - To be screened periodically,
destroy when no longer needed for reference
(except those materials on loan are to be
returned to the Map Library.)
Non-Record
FORM NO. 139 USE PREVIOUS
I JAN 56 EDITIONS.
 25X1
25X1
25X1
A
ITEM NO.
MPPI
FI S DE I I I
O U
DISPOSITION INSTRUCTIONS
55
EXTERNAL RESEARCH AND SOURCE EXPLOITATION
Permanent - File being retained in Archives
and Records Center.
Contract File
GRS-19-3
File reflects administration and products
(exclusive of published reports) of the contract
with that was designed for research and
preparation of studies. Included are preliminary
negotiations; copy of contract; information on
travel and coordination in connection with the
contract; other related contract papers; complete
set of manuscripts submitted by _ microfilmed
material of books, monographs, and other
documents pertaining to geodesy, cartography,
and photogrammetry in the Soviet Bloc; card
index of 4 X 6 inch cards prepared on source
material described above and filed by personality,
institute, and research organizations, reel number
and subject.
56
LOGS
4
Temporary -Hold indefinitely in office of
Status logs associated with reports completed
record on a current basis.
and work in progress (Office of the Division
GRS-16-7
Chief only).
57
LIBRARY MATERIAL AND REFERENCE FILES
a. Technical books and jo,als obtained from
279
Temporary - Return to CIA Library when no
or through the CIA Library on loan. Books
longer required.
are maintained for ready reference purposes.
Non-Record
b. Technical books and journals procured
1721
Held in the Division Library. Disposition is
exclusively for the Geography Division.
made at the discretion of the Division in
consultation with the CIA Library.
58
REGULATORY ISSUANCES
2
Temporary - Destroy when superseded, rescinded
One set of Agency Issuances and one set of
or expired.
OBGI Issuances are maintained for use of the
Non-Record
Division.
-18-
FORM NO. IS9a USE PREYI pprove or Release Z001/U7/1Z : - - -
I JAN 56 EDITIONS. RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 ITEM NO.
FI S DEN I A
0
DISPOSITION INSTRUCTIONS
59
PROGRAM PRODUCT FILES
30
a. OBGI finished Geographic Intelligence Reports,
Permanent - Cut off at end of one year, hold
Intelligence Memorandum, Intelligence Handbook,
two years, and retire to the Archives and
and other Geographic Support projects and
Records Center.
managerial files associated with these products.
GRS-19-7
(Office of the Chief, Geography Division only)
b. OBGI finished Geographic Intelligence Reports.,
Permanent - Record copies forwarded to
Intelligence Memorandumand Intelligence Handbook.
Archives and Records Center by Printing Service
Division.
GRS-19-7
60
SPECIAL INTELLIGENCE ACTIVITY FILES
76
Temporary - Material on loan to be returned
Special codeword material used in the
to office of record when no longer needed.
preparation of reports and support projects.
Other material to be destroyed when no longer
needed for reference.
GRS-19-5
-19-
FORM NO. i39a USE PRE VI prove
1 JAN 56 v1 EDITIONS.
 Approvetli--orKeiease2OOi/Of/i2:CIA-KUr/0-UI,5-IIAUUI
PJ 1AVOR
-8
O
25X1A
RECORDS CONTROL SCHEDULE
27-71
OFFICE. DIVISION. BRANCH
SIGNATUR
TITLE
Office of Basic and Geographic Intelligence, Map Library Division
Chief, Map Library Division 16 ',/9 l
ITEM
NO.
FILES IDENTIFICATION
(TITLE, DESCRIPTION, ARRANGEMENT, AND INCLUSIVE DATES)
VOLUME
(CUBIC FT.)
DISPOSITION INSTRUCTIONS
61
SUBSTANTIVE SUBJECT FILES
Files are maintained by Division components
and contain material utilized in daily activities.
Substantive documentary material reflecting policy,
decisions, organization, coordination, and liaison
activities of Division components engaged in
providing Map Library support services.
Office of the Division Chief
10
Permanent - Hold indefinitely in office of
record on a current basis. When no longer
needed for reference,research or operational
purposes, screen and retire to the Archives
and Records Center.
GRS-l6-1
62
ADMINISTRATIVE SUBJECT FILES
25
Temporary - Cut off at end of one year, hold
Correspondence, reports, and form documents
for two years and destroy.
accumulated in the administration of Map Library
GRS-19-9
activities. Specific subject folders include:
Budget, Security, Training, Travel, Personnel,
Supplies and Services and similar subjects.
Maintained by Division, Branches and Sections.
63
CONVENIENCE FILES (Reading)
OBSOLETE - No longer used.
SUBSTITUTE
ANALYSIS WORKING (Reference) FILES
a. Cataloging Section
1+23
Temporary - Destroy when superseded, or no
Consists of directories of foreign areas and
longer needed for reference.
foreign language dictionaries, bookcase sections
GRS-19-11+
of NIS Gazetteers and other volumes, support files
containing training manuals, blank forms and
supplies and map cases for work in process.
1 -20-
IE Aproved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8 ( 41 )
FORM NO 139 USE
EDITIONS.
1 R
 ITEM NO.
S E R
O U
DISPOSITION INSTRUCTIONS
b. Collection Section
22
Temporary - Destroy when superseded or no
File consists of reports, ATMP reference
longer needed for reference.
volumes, target data and invoices and CIA.
GRS-l9-i4
map cover sheets and machine listings.
64+
GEOGRAPHIC ATTACHE FILE
1
Temporary - Cut off at end of one year,
Consists of correspondence from the Geographic
hold for two years and destroy.
Attaches concerning foreign map procurement. A
monthly report of attaches is maintained showing
status of allotment, report on expenditures, and
the procurement activities for the month.
65
MAP REQUEST ROUTING SHEET CARDS
5
Temporary - Cut off at end of one year,
Prepared from requests for loan or gift maps
hold for one year and destroy.
and used for processing the request. File is
used to prepare statistical reports and for
tracing loaned documents. Filed alphabetically
by agency or CIA component.
66
RECEIPTS FOR MAP MATERIALS
3
Temporary - Cut off at end of one year,
Consists of 5 X 8 cards which are a part of
hold for one year and destroy.
the map request form x+66.
GRS-12-6f
67
STATE CORRESPONDENCE REFERENCE FILE
--
OBSOLETE
68
MAP PROCUREMENT FILE (Foreign and Domestic)
176
Temporary - Destroy when superseded or no
These are the files maintained by individual
longer needed for reference.
map procurement specialists assigned certain
GRS-19-14
geographic areas of responsibility. Files are
accumulated from the responsibility for arranging
for the procurement of maps, related geographic
publications, foreign and domestic mapping
information and the distribution of the material
and information procured.
69
MAP PROCUREMENT REPORT FILES
5
a. Monthly
Temporary - Destroy after two years. Cut off
Monthly report showing maps received, Agency
at end of each calendar year. Retain in
maps retained and books containing map received.
current files area for two years and destroy.
GRS-3-3
-21-
FORM NO. 139a USE PREVI
I JAN 56 Ja EDITtoNS.
d For Release 2001/07/12 : -07317A0 -
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
b. Annual
Temporary - Destroy after ten years. Cut
Annual report to all agencies on the map
off at end of each calendar year; retain in
procurement programs. Furnished for information
current files area for ten years and destroy.
purposes.
Non-Record
c. Central Funds
Temporary - Destroy after three years. Cut
Cumulative, quarterly reports to contributing
off at end of each fiscal year. Retain in
agencies of funds spent for maps and geographic
current files area for three years and destroy.
'
publications.
GRS-7
-4b
70
MAP LIBRARY COLLECTION
a. Loan Copy
6021
Temporary - Destroy when superseded.
Special subject maps and map series received
Non-Record
from all sources (procurement, exchange, other
government agencies, and CIA produced maps).
Usually two copies of each map maintained and
charged othk on a loan basis only. Filed by area,
country, and subject.
b. Geographic Reference Books Collection
709
Temporary - Disposal not authorized. Retain
This the the Agency library maintained by
in current files area until no longer needed
the Map Library Division of geographic reference
or superseded. Transfer to Library of Congress
books for the use of the Agency. included are
or other appropriate agency on selective basis.
Atlases, Gazetteers, Guide books and other books
GRS-T9-l4
pertaining to mapping and survey. These books are
charged out on a loan basis. Filed by categories
or by area, country and subject.
c. File Copies of Publications
126
Temporary - Destroy when superseded or no
These are file copies of publications such
longer needed for reference.
as NIS Gazetteers, extra copies of JANIS reports
Non-Record
and similar published material maintained as
reference.
d. Inclosures
4
Permanent - Cut off at end of one year, hold
Inclosures received with CIA originated
one year, and retire to the Archives and
reports such as sketches, diagrams, charts
Records Center.
and maps which have been reproduced on a
GRS-19-7
selective basis and retained for reference.
-22-
RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
IOJANN56 139a EDITIONS'.s
 ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
e. Map Supplements
126
Temporary - Disposition to be the same as for
Classified and unclassified supplements such
the maps to which they relate.
as text material on specific maps which are
maintained separately from the maps because of
format and/or classification. Filed by area,
country, and subject.
71
MAP DISTRIBUTION COLLECTION
a. Agency Produced Maps
2698
Temporary - Screened periodically. Destroy
Extra copies of CIA produced maps which are
when superseded or no longer needed. Copies
used as distribution stock on a retain or destroy
to serve as backup stock for supplementary
basis. Filed numerically by number.
distribution are forwarded to Records Center
by Printing Services Division where they are
screened periodically by MLD personnel.
Non-Record
b. Non-CIA Produced
Temporary - Destroy when superseded or no
Extra copies of maps, atlases, and gazetteers
longer needed.
obtained and stocked for distribution on a retain
Non-Record
of destroy basis. Collection includes foreign
and domestic maps filed by area, country and
subject.
1. Maps
5263
2. Atlases and Gazetteers
148
c. OBGI Map Notice (CIA/BGI MLN)
Temporary - Records Center to retain copies
CIA/BGI MLA
received from Printing Services Division for
CIA/BGI MLR
supplementary distribution. All unused
copies to be destroyed two years after date
of publication.
Permanent - Record copies sent to Archives
by Printing Services Division.
GRS-19-7
72
MAP SERIES FOLDER
36
Temporary - Destroy when superseded or no
Visual index and listing for each series
longer needed.
of maps cataloged. Maintained as a record of
GRS-17-31
each map in the series. Filed by geographic
area and map scale.
FORM NO. 139a EDIT~ONS.ous RECORDS CONTROL SCHEDULE - CONTINUATION SHEET 56
 1 C
25
25
ITEM NO.
FILES IDENTIFICATION
VOLUME
DISPOSITION INSTRUCTIONS
73
INDEXES AND LISTINGS
a. Reference
92
Temporary - Destroy when no longer needed excep
Files developed as research aids and for
that material determined to have future value
reference purposes. Records pertain to various.
may be retired to Records Center, held for
categories of subjects. Files consist of cards.
two years and destroyed.
Categories are publishing authority; city authorit
;
GRS-17-31
map catalog by area and subject; CIA produced map
catalog b area and subject; altas, gazetteer, etc
catalog; W" etc., report; material on loan;
catalog card stock; publisher by country; and
series by scale and area.
b. Map Catalog cards
42
Temporary - Hold indefinitely in office of
Catalog of Map Library holdings by number;
record on a current basis. When no longer
non-CIA produced maps, CIA produced maps, State
needed for reference, research, or operational
Dept. maps, FEA maps, CIA Internal Use Only maps,
purposes, screen and destroy.
and Controlled Dissem maps.
GRS-17-31
c. Microfilm Aperture Card Files of Maps
23
Temporary - Destroy when no longer needed.
Microfilm files of maps by designated
GRS-17-31
categories: 1 - numerical, 1 - area-subject.
74
CIA MAP FILE
32
Temporary - Destroy when superseded or no
One printed copy of each active map, chart
longer needed for reference.
and cartogram produced by CIA and maintained as
Non-Record
a ready reference copy.
75
1772
Temporary - Destroy when superseded or no
1A
longer needed for reference.
Non-Record
76
REFERENCE PUBLICATIONS FILE
111
Temporary - Destroy when obsolete, superseded
These files consist of classified and
or no longer needed for reference.
unclassified publications received from various
Non-Record
sources and used for reference purposes.
FORIM
I JANN56 139a EDITIONS1005 RECORDS CONTROL SCHEDULE - CONTINUATION SHEET
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
OFFICE OF BASIC INTELLIGENCE, OFFICE OF THE DIRECTOR 27-67 VOLUME
Substantive documentary material reflecting policy,
decisions, organization, coordination, and liaison activities
in the production of georgraphic intelligence; in the ad-
ministering of the NIS Program; and in providing related
cartographic and map reference support services. Filed
according to the Agency File Manual.
These are official files of the NIS Committee maintained 8
for the Director of Basic Intelligence in his capacity as
Chairman of the NIS Committee. Its contents include Agendas,
Minutes of Meetings, NIS Memos, and material of interest to the
committee relating to various sections of the NIS. File also
contains a 3X5 card index to Minutes of Meetings;-filed by
subject, areas and members.
Consists of copies of all correspondence originating in the .6
Office of the D/O EI. Filed chronologically.
OFFICE OF BASIC INTELLIGENCE, ADMINISTRATIVE STAFF
9 CONTRACTUAL RESEARCH FILES
b. Exploitation File
File consists of georgraa.hic consultant program
correspondence, agreements, and reports.
g. Staffing Complement Files
Consists of planning papers, staffing complement
changes, proposed changes and memoranda pertaining thereto,
and the OBI status files. Filed in accordance with the
Agency Subject-numeric system.
13 REGULATORY ISSUANCES
b. OBI Issuances
1. OBI Master Set
Files maintained by the Administrative Staff. Record
set of OBI issuances is retained by the Records Center.
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
OFFICE OF BASIC INTELLIGENCE, CARTOGRAPHY DIVISION 27-67 VOLUMI
21 SUBSTANTIVE SUBJECT FILES
a. Office of the Division Chief
25 REGULATORY ISSUANCES
b. OBI Issuances
1. Office of Director Master Set File Maintained by
the Administrative Staff
OFFICE OF BASIC INTELLIGENCE, EDITORIAL DIVISION
41 DIVISION HQ GENERAL FILES
Consists of memos and reports on editorial standards and 8
NIS coverage. Specific subjects include: Standard Instructions;
NIS Committee Minutes; Edotorial style, parallell publications;
USIB and non-USIB Agd.ncies, and related subjects. Filed alphabetically
43 NIS SECTION DOSSIER FILES
Consists of transmittal letter from contributor submitting
contribution, and editor's worknotes which are basis for conference
between editor and contributor. File also contains editor's
comments on highlights of conference and a maintenance statement.
Each folder also contains an Editor's Check List, showing by date
the processing through Editorial Division. File reflects an
appraisal of the section and is a history of its processing through
to publication. Filed by chapters and thereunder by NIS number and
section number.
c. Scheduling and forecasting card file. 5 X 8 cards on each NIS 2
section filed by chapter and containing comments used for scheduling
and forecasting purposes.
OFFICE OF BASIC INTELLIGENCE, GEORGRAPHY DIVISION
53 ADMINISTRATIVE SUBJECT FILES
Correspondence, chronological file of all materials originated
by the Division, reports, and form documents accumulated in the ad-
ministration of research activities by the Geography Division. Specific
subject folders follow, where applicable, the Manual for subject File
(6 April 1959).
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 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
25X1A
25X1A
25X1A
OFFICE OF BASIC INTELLIGENCE, GEOGRAPHY DIVISION 27-67 VOLUME
File reflects administration and products (exclusive of published
reports) of the contract with =that was designed for research and
preparation of studies. Included are preliminary negotiations; copy
of contract; information on travel and coordination in connection with
the contract; other related contract papers; complete set of manuscripts
submitted by _ microfilmed material of books, monographs, and other
documents pertaining to geodesy, cartography, and photogrammetry in
in the Sovitt Bloc; card index of 4 x 6 inch cards prepared on source
material described above and filed by personality, institute, and re-
search organizations, reel number and subject.
56 STATUS LOGS AND FILES ASSOCIATED WITH REPORTS COMPLETED AND WORK IN
PROGRESS (Office of the Division Chief Only)
(1) List of all projects initiated maintained as a ready reference
for project number, subject, requester, analyst, and final publication
resulting.
(2) List of all Completed reports maintained as a ready reference
for report numbers, title, date, analyst, and project number.
b. Files
(1) Project initiation memorandum and related papers on work in
progress filed by project number,
(2) 3 x 5 cards, filed by region and country, one for each report
completed, maintained for ready reference.
60 COMPLETED REPORTS (OFFICE OF THE CHIEF, GEOGRAPHY DIVISION ONLY
a. (Geographic) Intelligence Publications
Intelligence Memorandum (GM);
Intelligence Report (GR);
Intelligence Handbook (GH)
Former symbols of Intelligence
Publications: G; GR-L; GIR; MR; X; ER; ERA.
e. Special Intelligence Graphics (SIG
Filed by sheet number
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
 Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
OFFICE OF BASIC INTELLIGENCE, MAP LIBRARY DIVISION 27-67 volume
61 SUBSTANTIVE SUBJECT FILES
a. Office of the Division Chief 8 c.f.
70 MAP LIBRARY COLLECTION
d. Inclosures
Inclosure$ received with CIA originating reports such as 8 c.f.
sketches, diagrams, charts and maps which have been reproduced on
a selective basis and retained for reference. (Vertical File)
73 CARD FILES
b. Map Catalog Cards
Catalog of Map Library holdings by designated categories, 639 ft
Numerical (non-CIA produced maps), Numbrical (CIA produced maps),
25X1C State Department, FEA,_ and CIA Internal Use Only. Also consist
of 1 copy of each map catalog card
OFFICE OF BASIC INTELLIGENCE, PUBLICATION DIVISION
85 NIS GRAPHIC FILES
c. Negatives on multi-colored maps. Files are maintained to 8 c.f.
facilitate reproduction if required. Filed by map number and the NIS
Section Serves as an index to the maps.
8 c.f.
d. Negatives on photographs. Files are maintained to facilitate
reproduction if required. Filed by NIS and section number.
90 NIS COVER MAP FILES
Consists of negatives and originals of maps that print on the 2 c.f.
inside of each NIS publication and the gazetteers - revised as
required.
Approved For Release 2001/07/12 : CIA-RDP78-07317A000100140001-8
 Approved For Release 2001/07/12: CANSMI00140001-8
Approved For Release 2001/07 .D 'L7A100100140001-8