'SG' AND 'OO' POSITION DESIGNATIONS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07181R000200030028-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: August 29, 2000
• Sequence Number: 28
• Content Type: REQ

Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030028-4
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Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030028-4
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Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030028-4
"SG" AND "00" POSITION DESIGNATIONS
25X9
25X9
QUESTION
Does the designation of supergrade, Chiefs of Stations and Bases and
project positions as "SG" and "00" serve a valid purpose? If not, may it
be discontinued?
BACKGROUND
1. No documentation could be located to determine the reason for the
practice of identifying supergrade positions as "SG" but it had been in
effect approximately six months when the Director of Personnel approved a
request, dated 11 October 1957, to add a special designation for Chiefs of
Station and Bases, copy attached.
2. Although the last paragraph of the request stated: "Such procedure
be only for CIA representatives.in a foreign area and not to be construed as
a precedent for its use in other type positions," it apparently set the
precedent. In 1960, the SSA/DDS and PMCD agreed to designate project
positions as "00", thereby removing them from PRA controls.
DISCUSSION
1. Forms 261, Staffing Complement Change Authorization, are prepared
showing all supergraded positions as "SG" and Chiefs of Stations or Bases and
project positions as "00". The actual grades are then handwritten on the copies
for OPPB, OP/SRB and TRB/PCS, OCS and DDP/CSPD, if applicable. They are not
changed on the DCI, DDI, DDS&T and DDS copies.
2. The PCR shows the positions with these designations but the CSGA`s,
other tabulations of positions and averages use the real grades.
3. A secretary in PMCD averages two hours a month searching through 2200
pages of the PCR for the M positions and recording the actual grades. This
same searching and recording takes place in numerous office and area division
personnel offices each month. NE which has ? "00" positions finds this task
particularly onerous. Some offices have set up special card files for this
purpose.
4. Budget officers must obtain the position grades by any means, foul or
fair, for budget projections and allocating by FAN and grade the GS-14 and
above positions. They have been even more vocal in their objection to this
practice than personnel officers.
5. Project positions are not'uniformly set up as "00".
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 SECRET
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030028-4
6. If the reason for this designation of positions is to avoid PRA
notations in the incumbents' records, it would appear that a special incumbency
allocation flag on the position which soon would become recognized as a tribute
to the individual's special ability would better serve the purpose. Assignments
to these positions would not require a PRA. It is unnecessary to designate
supergrade positions since PRA rules do not apply where either position or
incumbent is supergrade.
7. If the reason is to conceal the real grade from the incumbent, it
is a doubtful tool for, as one personnel officer said: "They all know, the
word always gets around."
8. Perhaps one reason is because the PCR total of supergrades does not
necessarily equal the ceiling allocations which makes it appear as if there
were headroom for promotion. Most supergrades understand restrictions on ceil-
ing allocations spelled out in Agency regulations. Perhaps it is time those
who don't are made aware of them, particularly if they know the grade of the
job they are occupying.
RECOMMENDATION
1. Unless there are other valid and overriding reasons for designating
positions as "SG" and "00", show the actual grade for supergrades and change
the designation on the other positions to a special incumbency flag to be
shown along with the actual grade on the Form 261 and PCR to eliminate the
excessive manual posting.
2. The policy of flagging a position simply because it is on a project
should be studied and changes made, if warranted.
Approved For Release 2001/0~?R,kDP78-07181 R000200030028-4
 Approved For: RfIIegse 2001/08/07 : CIA-RDP78-07181 R000200030028-4
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