ESTABLISHMENT OF COMPUTER CONTROLS FOR ASSIGNMENT AND PROMOTION OF AGENCY PERSONNEL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-07181R000200030015-8
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: August 29, 2000
• Sequence Number: 15
• Publication Date: November 18, 1970
• Content Type: MEMO

Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8
MEMORANDUM FOR: Director of Personnel
THROUGH : Deputy Director of Personnel for Plans and Control
SUBJECT Establishment of Computer Controls for Assignment
and Promotion of Agency Personnel
REFERENCE . Discussions with Mr. , Chief, Staff
Personnel Division/OP and Mr. Chief, 25X1A
Professional Selection Branch/OP
The following proposals related to the establishment of computer
control over the assignment of General Schedule (GS) employees to Staff,
Military and Project positions, and specific control of all promotion
actions are outlined for your review, concurrence and approval. These
controls are over and above the normal edit/validate control features
established for the Staffing System within the overall Human Resources
Systems (HRS). As such, your response has a definite bearing on the
anticipated completion of the Design Phase of the Staffing System.
Pending your review and approval, the Staffing System will be
placed in a suspense state.
BACKGROUND INFORMATION
It is planned that the new "Request For Personnel Action" (Form
1152) contain the following information for use by Placement Officers
in the visual verification of request actions.
2. Position Schedule and Grade
3. Position Subcategory, which includes the type of position
(staff, military, or project) and also the code for the'status of the
position (professional, technical, communications, etc..)
4. The position career service designation
5. The position number (slot number)
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 Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8
ASSIGNMENT CONTROLS
1. Monitoring of employees assigned to "Limited" or "Flexible"
positions.
There will be no computer monitoring of the number of
employees assigned to a "Limited" or "Flexible" position.
2. Difference in.the Career Service designation of the employee
and that of the position.
There will be no computer controls established to reject
a Request for Personnel Action that has a difference
in career service designation. This monitoring. will
take place through visual verification by the placement
officer prior to the submission of the "Request for
Personnel Action" to the computer.
3. Grade of employee greater than grade of position.
The computer will reject a Request for Personnel Action if
the grade of the employee is greater than the grade of
the position and Personal Rank Assignment status is not
indicated.
4. Grade of employee is more than two (2) grades lower than the
grade of the position.
The computer will reject a Request For Personnel Action
that assigns an employee to a position where the position
grade is more than two (2) grades higher than the grade
of the employee, unless a Development Complement Category
(On-the-job-training) is indicated. A separate paper on
the Development Complement and suggested revision for use
and categories therein will be submitted for your approval
in the near future.
5. Downgrading a position (i.e., GS-07 to GS-06).
Computer controls will be established to notify the
appropriate office and the Director of Personnel when
the present incumbent(s) of a downgraded position should
be placed in a Personal Rank Assignment status or be
reassigned to a different position.
6. Upgrading a position (i.e., GS-06 to GS-07).
Computer controls will be established to automatically
eliminate the existing "Personal Rank Assignment" status
of the individual(s) affected by the position upgrading.
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8
 Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8
7. Slash grade position (GS-05/07) - Incumbency allocation only.
Computer controls will be established to notify the Director
of Personnel when an incumbent vacates an incumbency
allocation position so that necessary action may be taken
to downgrade the position to its original status.
8. Deletion of a position.
Computer controls will be established to automatically
place the incumbents of the deleted position in a Pending
Reassignment Category. This will be accomplished to the
third level of organization, or above, i.e. Branch in
DDP; or the Division level and above for the remainder of
the Agency.
9. Supergrade positions.
No special controls will be established for the assignment
of employees to.supergrade positions.
10. Supergrade employees assigned to a Development Complement
Status.
Computer controls will be established to reject all requests
for Personnel Actions that are assigning Supergrade employees
to a Development Complement status where a Personal Rank
Assignment condition is not indicated.
11. Project positions.
No special controls will be established on the assignment
of employees to project positions.
12. Military Positions.
No special controls will be established on the assignment
of employees to military positions.
13. Personal Rank Assignment.
Only General Schedule (GS) employees will be checked for
a Personal Rank Assignment condition.
14. Assignment of non-clerical employees to a clerical position.
Requests for personnel actions assigning non-clerical
employees (professional, technical, and communications)
to a clerical position will be rejected, unless an
override indicator is so noted on the Form 1152.
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 Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8
15. Assignment of clerical employees to a non-clerical position.
No special controls will be established for the assignment
of clerical employees to a non-clerical position.
16. Non-clerical position changed to a clerical position.
Computer controls will be established to notify the
appropriate office and the Director of Personnel so the
present incumbents of the position can be reassigned to a
different position.
17. Non-clerical employee changed to a clerical status.
Computer controls will be established to notify the
Director of Personnel when a non-clerical employee
is changed to a clerical status.
18. Checking of rating on last Fitness Report prior to processing
a "Promotion" action.
No computer controls will be established to check the
rating an the last Fitness Report of the employee prior
to processing a "Promotion" action. Staff Personnel
Division/OP indicates that this check will be accomplished
prior to the introduction of the action to the computer.
It is recommended that the above computer controls be established
for the Staffing System.
Human Resources Systems
(Director of Personnel)
See emo fr DD/Pers/P&C to Task Force Leader
dt O Dec 70, same subject
Approved For Release 2001/08/07 : CIA-RDP78-07181 R000200030015-8