USE OF CIA ANNUITANTS AS INDEPENDENT CONTRACTORS (HISTORICAL WRITERS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06365A000600050021-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: August 21, 2000
• Sequence Number: 21
• Publication Date: December 21, 1966
• Content Type: MF

114 F0 I
Approved For Release 2000/09/n-R C8-06 60000600050021-9
21 December 1966
MEMORANDUM FOR: Director, Office of Training
ATTENTION Mr.
His orica Officer, OTR
25X1A9a
SUBJECT Use of CIA Annuitants as Independent
Contractors (Historical Writers)
1. In general the historical writing program will
be carried out most effectively by using individuals
who can give full-time attention to the preparation of
an historical paper. The "part-time" services that a
staff officer can spare from his regular assignment will
preclude a thorough job of researching, interviewing and
writing. Short monographs or other historical studies
can be prepared by on-duty personnel if they are not
pressed for time, but it may be impractical to ask staff
officers to write lengthy narrative histories of major
components in addition to their other duties. In some
cases, therefore, it will be necessary to engage uniquely
qualified Agency annuitants as Independent Contractors
to prepare the required historical studies.
2. A headquarters notice will soon be published
setting forth the Agency's policy on the contractual re-
hire of retired civilian Government employees. The
notice will also contain general ground rules and pro-
cedures to be followed when such retired annuitants are
rehired by contract.
3. There are set forth below a few
guidelines 0 may assist you, in the selection, hire anduseofretiredh
U
Agency annuitants as Independent Contractors to prepare
required historical papers.
MI a. After the experience and qualifications of
a pros
e
ti
p
c
ve contractor have been reviewed and
found to be acceptable by the c
omponent concerned,
FE l U a memorandum of intent will be submitted to the
1" 14 the individual for to contact
pre-contractual discussions.
12m
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b. In all cases the Chairman of the Board
will be advised in advance of the intention of any
component to place an annuitant under contract.
There may be exploratory discussions with the pro-
posed contractor, but no commitments will be made
until the Chairman has received approval from the
Deputy Director for Support and the Executive
Director-Comptroller.
c. The nature, extent and complexity of the
proposed historical study(ies) are among the items
to be considered in proposing a contractual fee.
If an individual is engaged to write one study, he
will be paid a fee for that study; if engaged to
prepare several studies, he may be compensated on
a retainer fee basis. It is felt that normally
an historical writer engaged as an Independent Con-
tractor should not be paid a fee in excess of
$12,000 per year. In no event will the individual's
fee plus his annuity exceed the current salary of
his grade and step held at time of retirement. The
Executive Secretary of the Board and the component
concerned will jointly discuss the terms of the pro-
posed contract with representatives of the Contract
Personnel Division, Office of Personnel.
d. It will be the responsibility of the using
component to obtain an appropriate security approval
for the individual's contract use.
e. Contracts will be prepared by the Contract
Personnel Division, Office of Personnel. Most will
be written for a period of 2 to 6 months, depending
upon the time estimated to complete the study. Con-
tracts with retired annuitants paid on a retainer
fee basis will normally be written for a period of
one year. Renewal of a contract may be requested
when warranted by the facts of use. All contracts
will contain a clause providing that the Government
may terminate the agreement for any reason upon a
specified number of days' notice.
f. As a matter of information, the Office of
Medical Services will be notified of each Independent
Contractor on the historical program, his location,
assignment and the duration of his contract.
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g. A work plan should be arranged with the
individual in which measurable progress points are
established.
h. The sensitivity of the subject, classifica-
tion and amount of documents required as well as
the classification of the ultimate historical paper
may make it mandatory that all work be performed
within the secure confines of an Agency installa-
tion. If such is the case, the contract should so
state.
i. :Limited expenses to include travel and per
diem may be permitted in the contract for essential.
research interviewing. In each instance such ex-
penses should be specifically approved in advance
by an authorized Agency representative.
25X1A9a
Chairman
Support Services Historical Board
3
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