OFFICE OF TRAINING LIBRARY NEEDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06215A000300060019-0
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 4
• Document Creation Date: November 17, 2016
• Document Release Date: June 29, 2000
• Sequence Number: 19
• Publication Date: July 17, 1968
• Content Type: MF

Approved For Release 2000/08/04: CIA-RDP786~~&
17 July 1968
:1EROflANDUM FOR: Director of Training
Director of Central Reference Service
TIROUGs Chief, Information Services Group
SUBJECT Office of Training Library Needs
REFERENCE e Inspector General Survey of the Office of Training,
3 November 1967
1. It is proposed that.
a. The Office of Central Reference assist the office
of Training in establishing a professional library for all OTz
elements located at the Glebe Road location.
b. CRS nominate, subject to OrR confirmation, a
qualified librarian (CS--9/11) and a clerical assistant (GS--5/6)
to operate the library at Glebe Roar:
c. CR5 nominate, subject to OTR confirmation, a
qualified librarian (GS-7/9) to operate the existing library
at---te Language Training School
' -
d. ;}`i'i? provide the three rotational personnel
/positions for these librarians.
e. The Office of Training allocate a minimum of
1,000 square feet in 1000 Glebe for the new library.
f. The above proposals be made effective
3 September 1968.
25X1A
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2. These proposals are made in response to an IG
survey of the Office of Training in November 1967 which
recommended that the library requirements of OTR be reviewed
by personnel from the CIA Library.
3. I conducted the review over the past several months
with the assistance of
Staff of OTR and of the CIA Library. 25X1A
4. Our review consisted of a) a general briefing by
25X1A on OTR library collections and special requirements;
b) discuss ons with responsible officials and staff members
at the 141d-Career and Senior Officer Training School, the Intel-
ligence School, the School of International Communism,
Registrar's Office, the Language Training School, the Manage- 25X1A
ment School and the ; c) visits to the
various training facilities of OTR; and d) examination of
the books, studies and periodical collections at each of these
locations.
25X1A
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The present collections held by the individual schools represent in nearly
every case the limited interests of that school. The collections are much
smaller than I expected to see. Most of the items in these collections ought
to remain with the present faculties.
6. It is ironic that the Agency has authorized funds for faculty and students
but has not provided a most essential element to make their mission suc-
cessful and satisfying. That element is a library.
7. Two significant needs are unanswered at present because of the absence
of a library. There is no central reference facility where the basic reference
tools are available for all faculty and students. Appendices I and II of this
memorandum are offered as a minimal reference collection to meet this re-
quirement. This reference collection would be the key to the larger CIA
Library and Library of Congress collections.
S. Secondly, in that library there should be a private study area. Carrels,
either in si:.les, doubles or fours in a pin-wheel arrangement, can meet
this need.
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9. The CIA Library has two kinds of branch library
relationships.
10. The Office of the General Counsel and the Com-
munications Engineering Branch Libraries operate under
the general administrative and technical supervision of the
CIA Library.
11. The personnel in these libraries are carried on the
CRS Table of Organization. Guidance as needed is provided
by the Selection Officer and the head of the cataloging
staff. Day-to-day activities in these branch libraries
are carried on independently of the CIA Library. The
service reauests answered in these branches are reviewed
daily by the CIA Librarian.
12. The Research and Development Branch Library, on the
other hand, is under the direct administrative supervision
of the Executive Officer/ORD.
13. The position of librarian in charge of this branch
library is on ORD's Table of Organization and receives
daily guidance--and direction from ORD in substantive matters
and administrative procedures. The present incumbent
maintains a CRS service designation.
14. The proposed relationship with the office of Training
would be similar to that of the Office of Research and
Development. In other words, the librarian and the clerk-
typist would receive guidance from the
(Registrar/OTR?). Since rotation of personnel is a
fundamental part of the CIA Library policy, it would be
desirable to have the librarian(s) assigned to OTR serve
on a rotational assignment for one to two years with the
option to renew if both parties so desire.
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