SURVEY OF OFFICE OF TRAINING LIBRARY NEEDS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06215A000300060018-1
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: November 17, 2016
• Document Release Date: June 29, 2000
• Sequence Number: 18
• Publication Date: September 3, 1968
• Content Type: MF

Approved For Release 2000/08/04: CIA- nIni5A000300060018-1
3 September 1968
MEMORANDUM FOR: Director of Training
BTR-T-71,4
THROUGH Director of Central Reference Service
Chief, Information Services Group. CRS
SUBJECT Survey of Office of Training Library Needs
REFERENCE Inspector General Survey of the Office of
Training, November 1967
SUMMARY
1. A review of the library needs of the Office of Training has been
conducted in response to two recommendations made by the Inspector
General in his survey of the Office of Training, November 1967. The
recommendations state that:
"The Deputy Director for Support request the Deputy
Director for Intelligence to provide the services of a
professional librarian from the CIA Library to review
present library requirements of OTR. " (Rec. No. 3)
The Director of Training:
a. Request the Director of Central Reference
Service to resume operation of the Language
Training School library.
b. Transfer one ceiling position from the Office
of Training to Central Reference Service for
this purpose. " (Rec. No. 22 )
~-xxr F'-
Approved For Release 2000/08/04: CIA QR7$ 041 5AO00300060018-1
 Approved For Release 2000/08/04: CIA-RDP78-0621 000300060018-1
SECRE
2. As a result of the study, it Is proposed that:
a. A small library be established in the OTR quarters
at 1000 Glebe Road,
b. The OTR libraries in the Language School at
e continued under the OTR aegis.
c. The Central Reference Service through the CIA
Library, assist the Office of Training
1. in establishing a small library at 1000 Glebe
to be operated by the Office of Training for
all OTR elements located there.
2. by providing immediate on-the-job library
training for OTR personnel who will staff
the OTR libraries at Glebe and at the
Language School.
by maintaining the present level of support
the CIA Library gives the OTR Library at
the and providing
on-t a-job training as required.
d. The Office of Training:
1. Allocate approximately 1, 200 square feet of space in
the building at 1000 Glebe for its new library.
a. This space would be sub-allocated for four
purposes:
(1) an area for basic reference materials
and a periodicals collection
(7.) a special area for storage of classi-
fied materials
(3) an area for general reading or browsing
2
Approved For Release 2000/08/04: CIA-WX&a15A000300060018-1
 Approved For Release 2000/08/04 14"T8-06215A000300060018-1
(4) a quiet area for serious study where
up to a dozen carrels could be placed
for use by Career Trainees and other
Agency employees in training.
BACKGROUND
3. The review recommended by the Inspector General's Survey
consisted of:
a. An examination of the history of Agency branch
25X1A libraries. former CIA
25X1A Librarian,
25X1A _ librarians who served during the 1950's
in the CIA branch library for the Office of
Training, were consulted.
25X1A b. A general briefing b
Plans and .management, OTR, on the current
OTR library collections and special require.
ments ;
c. discussions with officials and staff members
of the Midcareer Executive Development
Faculty, the Intelligence School, the School of
International Communism, Registrar's Office.
the Language School. the Management Faculty.
and the
d. visits to the various training facilities of OTR;
e. examination of the book and periodical collec-
tions at each of these locations; and
f. consideration of the serious personnel and
budget limitations in OTR and CRS directly
related to the proposed library.
SECRET
Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1
 .. SECRET A&
Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1
DISCUSSION
4. The Office of Training has a long-established need for some
library facility. In addition to the libraries at the Language School and
25X1A the special branch library services were
provided for or by OTR for more than a decade i ad
Alcott Hall; and lastly. in the R&S Building. While OTR was located in
Headquarters Building the CIA Library was available and heavily used
by OTR Faculty and students.
5. It is ironic that when OTR moved from. Headquarters Building
to 1000 Glebe, the Agency authorized adequate quarters for the faculty
and students but did not provide a most essential element to make the
mission of OTR successful and satisfying in the new location. That
element is a small library. (There is an area of approximately 1, 200
square feet in Glebe Building which, because of an impending OTR
internal move, might be made available for a library. )
6. The basic reference collections need not be large or very costly.
a. A recommended "starter" reference collection
is contained in Appendices I and II, "Basic List
of Periodicals for Proposed OTR Library. " and
"List of Basic Reference Books for Proposed
OTR Library, " which are attached to this
memorandum. In the case of the periodicals,
OTR Schools and Staffs at Glebe Building are
already receiving at least 23 of the 43 recom-
mended periodicals. Placement of these peri-
odicals in a central library would increase their
circulation power.
b. The present collections held by the individual
OTR schools represent in nearly every case
only the special interests of that school. The
collections are small and most of the items
ought to remain with the present faculties.
7. Areas for general reading and browsing and for serious study
are needed.
a. The general reader or browser is usually happy
to sit at a reading table or in a lounge chair.
SECRET
4
Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1
 Approved For Release 2000/08/04): d,, 3 78-06215A000300060018-1
b. In fact, many Career Trainees and other students
are chagrined to find their highly publicized training
program being conducted in an area with no library
facilities for browsing and study.
c. For the serious students carrels, accommodating
up to 12 persons at a time. arranged in singles,
doubles, or pinwheels (four linked together) can
serve their needs.
$. The OTR library envisaged at the Glebe Building would be
largely a self-help operation to serve about 200 employees.
a. Just to have a central library facility in the
w
t
OTR quarters inhe building would satisfy
most of the requirements of the users.
b. The library could be manned by two alert
administrative and clerical personnel
(08-9/11 and CGS-5/7) from the Office of
Training.
c. Any non-routine requests for information
could be passed to the Reference Branch
personnel at the CIA Library.
d. The CIA Library already does the catalog-
ing for the library at the
This service wou a avai a e to
the Glebe library as well.
e. The CIA Library would also offer counsel
and assistance in the selection of new materials
for the Glebe library.
9. The library at the Language School has a potential clientele of
300 - 350 faculty and students. There is no question that this library
should be continued. It is expected that the present managerial changes
in the Language School will be reflected also in the improvement of the
management of the library. Therefore, it is not necessary for CRS to
take over the operation of the library at this time. It is recommended
SECRET
Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1
 Approved For Release 2000/088iRTP78-06215A000300060018-1
that OTR select a promising clerical or administrative person for on-
the-job training at the CIA Library. Then with the same support that
is proposed for the library at Glebe, the Language School library should
be able to improve and expand its service, including perhaps that to
other OTR units in the Ros_3lyn area.
be continued with assist-
10. The OTR library at the offers assist- 25X1A
once to about 1000 students and staff a year. As the Inspector General's
Survey indicates it is a well-run establishment. The relationship between
it and the CIA Library is highly satisfactory. Frequent contact Is
maintained and the librarian occasionally 25X1A
visits Headquarters to brief the CIA Library staff on her operation.
Should the present librarian be reassigned, the CIA Library would be
prepared to give on-the-job training to the replacement.
It. In final summary, it is recommended that a small library be
established immediately at 1000 Glebe and the two library units at
ance from CRS as outlined above.
CIA Librarian, CRS
3 0 JUL 1969
Chief, Plans and Management
Office of Training
SECRET
Atts :
Attachment A - Appendex I
Basic List of Periodicals for Proposed
QTR Library
Attachment B - Appendex iI
List of Basic Reference Books for
Proposed OTR Library
Approved For Release 2000/08/04: CIA-RDP78-06215A000300060018-1