MINUTES DD/S STAFF MEETING 3 OCTOBER 1972

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-06207A000100080005-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: May 1, 2001
• Sequence Number: 5
• Publication Date: October 3, 1972
• Content Type: MIN

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MINUTES
DD/S STAFF MEETING
3 October. 1972
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2. Special Assistant for Information Control -
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a. Mr. Coffey, in introducing noted that Mr. Colby
in naming his Special Assistant for Information Control also
1A charged the Agency Records Management Officer, Agency
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Archivist, Chairman of the Agency Records Management Board and to perform
other duties in information control as the Executive Director-Comptroller may
prescribe.
b. Raid that about 50 percent of his time has been spent
in his unanticipated role as the Agency focal point for actions regarding EO 11652.
There were early requests for release of classified information from the New
York Times and the Associated Press. Their requests have been rejected in
all cases. The Director does not want to release any now classified information.
The Director wants "to hold the line, " sai
said
that he has been asked to find the rationale to support "holding the line. - The
rationale developed has gone beyond "protecting intelligence sources and methods.
The rationale worked out stresses "maintaining the Agency credibility to attract
c. aid that, "The New York Times would be putting out
a Sunday supplement artic e naming CIA, State and DoD as 'bad guys' regarding
,,the release of information under EO 11652. "
new intelligence sources. "
d. The AP has sent an appeal to the Agency Classification Review Com-
mittee. The appeal was denied. The AP is now going to appeal to the Inter-
Agency Classification Review Committee (ICRC).
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or narrow in scope?" said requests have ranged from wanting
everything we have on t e Bay of igs to a January 1961 NIE on Laos. The
requests have tended to be broad in scope to start with -- then they become
more refined and narrow in scope as the requests are not filled.
e. asked, "Have the Times and AP requests been broad
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f. reported some of the Chairman of the Inter-Agency
Classification evaew ommittee's comments. The NSC staff is pushing for
the release of more information. escribed the NSC staff as
taking the "traditional historian's approach. The White House staff has been
levying more and more requirements like standardizing certain forms for
security agencies. Generally, the White House staff is requiring more re-
porting from us.
h, said there has already been a considerable reduction
in the nu ers o ocumen is being classified in the Agency (e.g., a quarter `5 1A
a million fewer forms are now classified).
building space.
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i. Aside from actions related to EO 11652, has been
giving considerable time and attention to A ens records management -- witlWA
the accent being on "management. " noted that Mr. Colby is
quite serious about records management:, and this means more than mere
records disposition. We are making headway at the- Records Center
via the use of microform technology. There has been a tendency to increase
records storage at Headquarters clue to space limitations at This has
the effect of driving out people from the Headquarters building to other officXlA
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j. The Agency is receiving one-half billion pieces of paper/year. We
are about keeping even through records destruction. _ is reconquering some
space. By saving fractions of a cent on each piece of pa er that does not have
to be stored), the Agency has a "potential gold mine. cited,
"changing one step in the ACT I procedure can save the a gel 0 per
year. " urged those present to encourage their. Records Manage-
ment Officers to look at Office records problems with imaginative eyes with a
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goal to save dollars through better records management.
said that the British expect their Records Management Officers(RMO to
save their employers twice their salary each year; GSA recommends that
1A US Government RMO's should save the Government five times their salary
each year; and some management associations recommend that RMO's
should save their companies ten times their salaries each year. Mr.
said that, "Agency Records Management Officers generally do
not even save the Agency their own salaries through imaginative records
1A management ideas each year. "
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k, j1jjsaid that he is developing a 'basic system of
records man e Agency. " Each Directorate can build on this
basic system to suit its own needs. 1A
1. asked about how would be fosterin his
relationship wi gency Records Management Officers. said
he is giving thought to sending a periodic newsletter to the Agency RMO's and
possibly holding one-two hour sessions with RMO's in the Auditorium whenever
problems arise. 1A
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m. Mr. Coffey asked about progress in the archival program. Mr.
- said that he has identified a person from CRS who will staff out the
p:roble;m. This person will be spending time at the Wecords Center and
about six months at the National Archives. Upon his return, he will begin to
formulate a proposal for solutions to our archival problem.
also said that we should redefine what we mean b "vital records. y e
"vital records" do not belong a noted that OBGI has
submitted about one-half of all the records we store as "vital records. "
3. briefed the attendees on the current situation
in Laos.
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4 Mr. Coffey announced that effective 30 October 1972, Mr. Robert
till be Chief, Plans Staff.
5. Mr. Coffey announced the names of Support Directorate personnel
selected for attendance at Senior Officer Schools during the 1973-74 sessions
by the Training Selection Board. Those selected include:
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Advanced Management Pro ram
September 19173
Armed Forces Staff College
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February 1973
National War College
Pro rarn for Management Development
February 1973
Alternate
September 1973
Alternate
The nominations for the Air War College, Armed Forces Staff College (August
1973 session) and Naval War College will be reviewed again by the Training
Selection Board to reduce these to the one nominee suggested by the Director.
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6. Around the Table.
a. said that he would be participating in a seminar with
Mr. Colby an men ers of the current Presidential Executive Interchange
program.
b said that Mr. Colby would be meeting, in one of his
weekly sessions, with a group of Agency secretaries.
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c. Mr. Osborn said that five or six suspicious letters have been sent
to key Agency officials lately. We have X-rayed them. Nothing harmful has
been found to date.
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d. Dr. t'en noted some shifts in medical officer personnel in
Southeast Asia. Tie from PSS has been detailed to the Department
of the Navy's Navy Center for Prisoner of War Studies at San Diego, California
for one year at the Navy's request.
1A e. said that would be asking Mr. Coffey
for the names of 3-5 people from the Support Directorate to attend the
i
upcom
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a-i 071 c.-- A ----- -
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f. said the __...,... r 25X1 C
They are goir
1A and WH shoul
_ that the
The Division
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cc: Each attendee
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