ALTERNATE MEANS OF ACCOMPLISHING THE OL MISSION; CONTRACT FOR COMMERCIAL SHUTTLE BUS SERVICE BETWEEN AGENCY BUILDINGS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05599A000100100009-4
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 6
• Document Creation Date: December 9, 2016
• Document Release Date: March 22, 2000
• Sequence Number: 9
• Content Type: STUDY

? -Approved For Rele 000/08/29: C1 -R.D['78-05590100100009-4
TO Director of Logistics
FROM Chief, Planning Staff, OL
SUBJECT: Alternate Means of Accomplishing the OL Mission; Contract for
Commercial Shuttle Bus Service Between Agency Buildings
Determine the feasibility of contracting with a commercial bus company to
provide shuttle bus service to and from the points now being served by the
Agency shuttle buses.
2. FACTS BEARING ON THE PROBLEM
a. The present shuttle buses provide scheduled official transportation
service for Agency employees as follows:
(1) Routes Nos. 1 and 2 serve the same stops but in different sequence
at 20-minute intervals.
(2) The principle stops of Route No. 1 are: Headquarters, ?25X1 A
25X1A
25X1A
25X1A
The buses on Route No. 1 have a seating capacity of
29 passengers each and make 26 trips per day with an average of
14..5 passengers per trip.
(3) The principle stops of Route No. 2 are: Headquarters, - 25X1 A
25X1A
The buses on Route No. 2 have a seating capacity of 29
passengers each and make 26 trips Del:,-day with an average of 13.4
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passengers per trip.'-' T "
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(4) Route No. 3 provides nonstop limousine service between Head-
25X1A quarters and-at 20-minute intervals. The limousines
25X1A
on Route No. 3 have a seating capacity of 11 passengers each and
average 47 trips per day with 2.4 passengers per trip.
(5) Route No. 4 provides limousine service between Headquarters,
at 70-minute intervals.
The limousine on Route No. 4 has a seating capacity of 11 pas-
sengers and averages 16 trips per day with 2.7 passengers per trip.
b. During calendar year 1967, the five, 29-passenger buses and the six,
11-passenger limousines traveled a total of 295, 680 miles on the four
bus routes mentioned above. During this period, the cost of operating
these 11 vehicles was $94, 859.96 or an average of $.3207 per mile,
including operating costs, maintenance, depreciation, overhead, and
wages.
c. The current Department of Defense (DOD) commercial contract bus
service cost is $. 65 per mile for Fiscal Year 1968. (It is expected to
be $.67 per mile for Fiscal Year 1969.)
3. DISCUSSION
a. Commercial contract operation of the Agency shuttle bus service would
pose problems of a security nature; however, these problems could be
worked out, provided such an operation would be advantageous to the Agency.
b. The cost of operating the A enc - bus system during calendar year 1967
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was approximately $94, 859.96. The cost of comparable commercial
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25X1A
25X1A
contract bus service would have been approximately $192,192. 00
during this period, based on current per-mile charges paid by the
DOD. By comparison, the use of Agency buses, rather than commer-
cial buses, represents a cost avoidance of approximately $97, 332.04
per year.
c. Advantages
The advantages of using contract commercial shuttle bus service in
lieu of Agency service would be:
A possible reduction of nine personnel slots. Of these, eight might
be bus driver chauffeur positions, and one could be a mechanic or
maintenance position at the
The five, 29-passenger buses and six, 11-passenger airport type
limousines involved in shuttle bus service, represent 11/175 or
about six percent of the vehicles serviced by the The
Garage itself has a T/O of 15 positions. A reduction of six percent in
workload could permit a reduction of six percent in positions, or one
slot.
d. Disadvantages
The disadvantages of using contract commercial shuttle bus service in
place of organic Agency shuttle service would be:
(1) Increase security problems
(2) Lack of direct control over the bus driver personnel of the contractor.
X,U. : rc Qet? o`n.`i i, % rr r-
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A reduction in the quality of shuttle bus service currently provided
Agency personnel (The DOD/MDW advised that the quality of the
military shuttle bus service deteriorated upon shifting to contract
commercial bus service.)
(4) The cost of shuttle bus service would increase approximately $97, 332.04
per year.
4. CONCLUSION
It would not be economically feasible to operate the Agency bus service under
a commercial, contract because of the factors cited in paragraph 3 above, and
an increased cost amounting to approximately $97,332.04 per year.
5. RECOMMENDATION
It is recommended that the Agency continue operation of the shuttle buses
as it is currently doing, and that the concept of contracting for commercial
shuttle bus service not be adopted.
25X1A
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MILEAGE AND COST OF OPERATING FIVES 29-PASSENGER BUSES
AND SIX, 11-PASSENGER LIMOUSINES FOR CALENDAR YEAR 1967
1. Mileage
Mileage - Five Buses 164,515
Mileage - Six Limousines 131,165
Total 295,680
Maintenance (Fuel, Parts, & Labor)
Five Buses $12,181.96
Maintenance ( "
Six Limousines
8,701.89
Total $20,883.85
$20,883.85
Annual Depreciation (over an 8-yr. period)
Five Buses $ 6,294.31
Annual Depreciation
Six Limousines _-x,472.80
Total $ 9,767.11 $ 9,767.11
Total Overhead Cost for 175 Vehicles $17,160.00
(Admin. Supplies, utilities, & upkeep,
& depreciation on maintenance)
Prorata Share of Overhead Cost for the
Five Buses and Six Limousines - 11/175
or 6% of $17,160
Total Admin. Cost of 175 Vehicles $ 5,451.15
(Supervision & Clerical, Garage only)
Five Buses and Six Limousines
11/175 or 6% of $52451-15
Daily Cost of Chauffeur Wages to Operate
the Current Shuttle Bus System
a 64 man hours of S/T @ $3 06 per hr.
b) 10 man hours of 0/ 6 per @ $tE hr.
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$ 327.00
$ 1,029.60
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Chauffeur Wages - 260 days x $241-74 per day -
$62,852.40
Total Cost $94, 859.96
3.
Cast Per Mile
Average Cost Per Mile to Operate the 5 Buses and 6 Limousines
295,680 miles f $9+,859.96 Total Cost = $.3207 per mile
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