MEETING CALLED TO DISCUSS PROCEDURES FOR DEVELOPMENT OF ADMINISTRATIVE PLANS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05538A000200020012-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 12, 2001
• Sequence Number: 12
• Publication Date: January 13, 1953
• Content Type: MFR

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The Record
Document No.
No Change In Class.
Deputy Comptroller LI
Declassified
Meeting Called to Discuss Procedures for Developpeat :-,v!e To: TS S 1
of Administrative Plans NE 704 i
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ef? Project Administrative Planning
al led a meeting day to discuss the above named subject.
at the meeting addition to
of the Procurement and Supply Office,
Personnel, 111111111111 of the Office
Gall of the Project Administrative Fl
IIIIIIIIIIIIIIof the Of floe of the Comptro
of the Inspection and Seourity Office.
2. outlined at the beginning of the meeting his
conception of procedure which should be follomed with respect to
preparation of administrative plans. Very generally, it Mika his
view that when a line division case officer requires an administra-
tive plan in connection with a new project, he mould consult with
the Project Administrative Planning Staff. The Project Administra-
tive Planning Staff mould call a meeting of representatives of the
various administrative support offices at which the line division
4WP, officer would outline the basic operation of the project for
the information of the administrative support offioe representatives.
Each administrative support office represented would then be
requested to prepare the specific provisions of the required
administrative plan which related to the functions of his off
The individual contributions of the various administrative offices
mould then be channeled to the Projeot Administrative Planning
Staff where the entire work mould be coordinated into an appropriate
administrative plan. The administrative plan mould then be
circulated for the information of the various administrative
support offices for review. A meeting mould then bo oalled of
all interested parties to obtain concurrences on the final product.
3. After considerable discussion the meeting conolnded that
a somewhat different approach from that outlined in the foregoing
paragraph should be followed, It mas the consensus of the meeting.
that the foregoing approach might result in serious bottlenecks
because of the large number of administrative plans which require
preparation. Further, Section 9.4 of the Confidential Funds
Regulations provides that the DD/1) shall be responsible- for
"Directing and ensuring the development and coordination of an
administrative plan incorporating all administrative aspects of
any project, the support of which requires waiver, amendment,
modification or deviation from Agency Regulations and/or procedures".
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25X1A Also, Agency Notice dated 29 December 1962, provides that
the Project Administrative Planning Staff will provide staff assistance
necessary in connection with the development of administrative plane as
ooetemplated b Section 9.4. It was brought out at the meeting that
25X1A Agency Notice also states "Offices sponsoring projects re-
quiring &dxn.tnistrative support planning should refer them to the
Project Administrative Planning Staff for development of appropriate
plena. While this provision appears to conflict with the provision
of 9.4 that the Office of the DD/' will"dirsot and ensure the
development and coordination of an administrative plan" it was
25X1A indioated by that the DD/A intends that the Project
Administrative Planning Staff should only act in a coordinating
pacity with respect to the administrative plans.
Aecordingly, it was coneluded that arrangements Should be
the development of administrative plans required in conneotion
various projects within, the line division responsible for the
with the understanding that appropriate staff assistance
u d be provided by representatives of the support offices =riling
closely with the line division administrative officers. Under this
plan the line division administrative officers would be responsible
for the final administrative plan including coordination with the
administrative support offices, aubjeot to final coordination on
any unresolved differences at the Project Administrative Planning
Staff level.
5. It was learns.d at the meeting that the Procurement and
Supply Office has provided one or more representatives of that
e to work in a liaison capacity with each of the line divisions
n the DDA area, If the conolusions reached at this meeting an
rth in paragraph 4 above are approved, it is believed that some
ype of liaison will be necessary between the Office of the Comptroller
and the line divisions within the DDA area in order that proper
coordination can be effected with respect to fiscal matters in the
development of administrative plans. It may be feasible in this
connection for one or two liaison representatives of the Office of
the Comptroller to be made available at the Office of Administration
for DD to serve all line divisions within the DD area-.
6* It was also the consensus of the meeting that it should be
esponsibility of the Project Ldministrative Planning Staff to
lish a clear understanding among all concerned, of the
sibilities of each support staff so that many of the
jurisdictional disputes which now arise will be discontinued. Mr.
25X1A agreed to discuss these conclusions with the AADDA and
advise the group of his reactions and conclusions.
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