UNIFORM INTERPRETATION AND POLICY RELATING TO AUTHORIZING TRAVEL AND PER DIEM PAYMENTS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05538A000100050013-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 4
• Document Creation Date: December 9, 2016
• Document Release Date: June 8, 2001
• Sequence Number: 13
• Publication Date: June 5, 1953
• Content Type: MF

Approved For Release 2001/08/09 : CIA-RDP78-055-38A000100050013-2
MEMORANDUM FOR' Chief of AdministrationLJX04.0.
Director of TrainingAllew
Assistant Director for Communioations
General Counsel
Assistant Director for Personnel
FROM s Office of the Comptroller
SUBJECT s Uniform Interpretation and Policy Relating
to Authorising Travel and Per Diem Payments
REFERENCE Memorandm from the Office of the Comptroller
to DDA (Administration), Personnel Director,
Office of Communioations and General Counsel,
dated 28 April 1953, subject, same as above.
1. A meeting was held on 25 May 1963 in Room 2035 JE Building
for the purpose of determining mutually agreeable proposals for
uniform interpretations of Agency policies relating to authorising
travel and per diem payments. Thie meeting was requested by the
Acting Chief, Finance Division, and was attended by representatives
of the CAO-DDA, Offioe of Communioations, Office of General Counsel,
Office of Training, and the Fiscal Division, Finance Division, and
Technical Accounting Staff of the Office of the Comptroller.
2. The problem areas discussed and the decision reached on
each Jaime are indicated below,
a. Problem
When it is determined that personnel originally assigned
TDY Washington for training and processing enroute to an
overseas post are to remain in Washington on a PCS depart-
mental assignment, prompt and positive action should be
taken to terminate per diem in accordance with responsibilities
fixed by CIA regulation
Decision
It was concluded that each office which authorizes such
per diem shall issue an intra-office notice and brief all
officials designated to authorise travel to re-emphasise the
need to control prat stoppage of per diem when it is
determined that the statue of an employee is changed to
POS Washington. Since the Pi1e910403mision is required
to depend wholly upon the travel authority in determining
per diem entitlements, the offices,and,Oivisions authorising
travel must assume responoibility-tdr-Novising travel orders
as soon as determinations are made to charge the assignment
scheduleifor any employee on per diem. Further, each
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nformation
officer approving claim for such TDY per dime shall
establish means by which he may be currently aware of each
claimant's duty status.
b Problemt
A policy determination should be made as to whether per
dientwill be paid to new employees originally assigned to
Headquarters for training enroute to an overseas post when
the coats of transportation of such employees' dependents
from place of residence to Headquarters (TDY point) is also
authorized at Government expense.
Decision
Agency regulations should be written to provide for the
entitlement of per diem to an employee while in. training at
Headquarters enroute to an overseas post even though the
travel of dependents to Headquartere is specifically
authorized in travel orders. However, existing Agency
regulations should be expanded to establish certain basic
criteria for the guidance of travel sponsors In determining
whether employees' dependents should be authorized travel
to Washington at Government expense, DUO consideration
should be given to the fact that when concurrent travel
to an overseas post is not authorized, the depententat
return transportation to their home will not be at Govern-
ment expense, Further consideration should be given to the
tact that Certain personnel may be required to attend train.-
lig courses outside of the immediate area of Washington. D.C.
to which dependents may be prohibited.
Problem
The polioy with respect to payment of transportation
costs of dependents to TDY points should be clarified
*Jere the dependents/ presence is necessary for cover
reasons,
d that this is an operational determination
st be made in advance by the office authorizing such
of dependents, and it will be presumed thattravel
ordersWhich state that the presenoe of dependents at WY
ointis operationally necessary-a a positive acceptable
rmination had beentespl Hpeever,. Agency regulations
should contain certain basic seeiteria which will establish
operational necessity for the travel of dependents to TDY
points.
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d.
y Information
'VW
A policy determination should be made respecting the payment
of return transportation of oivilian dependents to place of
residence from TDY point (Washington, D. 0.) when concurrent
travel to overseas PCS station is not authorized.
0
of regulations covering civilian employees of other
genciee on this subject, it was recommended that
payment of transportation of dependents to place of resi-
dence from TUY point (Washington, D.C.) be specifically pro-
hibited in such oirounetances. In etder to avoid any mls.
understanding and to advise travel sponsors of this prohibition
it WO recommended that this policy be contained in Agency
reguletions.
Prob
The effect of leave and temporary duty assignments at
rent poste on the 180 dey limitation on the of *
am as established in. Agency regulation should be
ision
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It is proposed that CIA regulation be rewritten to 25X1A
provide (1) that leave taken while on temporary duty assign-
ment will not extend the 180 dalendar days maximum authorized
in the regulations and (2) that after each change of temporary
duty extending more than 10 days, an employee shall revert to
the maximum per diem authorized.
biem
onsibility should be established for making a determine
tion as to eligibility to receive reimbursement for home leave
nsee of an individual returning from an overseas
under orders authorizing hone leave and aseignment
den ere
in
Regulations should be amended to (1) specifically place
the r eponsibility on the official designated to authorize
travel for the determination that an individual is entitled
to bend leave travel, aid (2) state rep one of the conditions
to the entitlement of hone lea4 travel:bat there is reasonable
expectation on the part p' the fenoy that the employee will
return to an overseas aseignMent F.&
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my In on-nation
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&aaordinjly, an ersouted travel order authorizing home
leave travel s1all be accepted by the Finance Division as
prima facie evldemoe that appropriate determinations have
Imma *ad, 0 it' the employees eligibility for home looms
ire:eel without sPedifidally so stating on the travel order.
er will initiate,appropriate
one as required to cover the fore.!
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TASAIEB:gmk (5 Juni) 1953)
Distribution:
Jaareestee
Deputy. doMptrollert-'''
Aeting dhief, Finance Division
TA5-DhrOno
TAB Return
- I L
Sec ' nformaflon
Approved For Release 2001/08/09 : CIA-RDP78-05538A000100050013-2