SERVICE COMPUTATION DATES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05538A000100050005-1
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 8, 2001
• Sequence Number: 5
• Publication Date: April 12, 1954
• Content Type: MEMO

STANDARD FORM NO. 64
Approved For Release 20 /081 9= t~I4 ' ': ,78-05538A000100050005-1
Office Memandum ? UNITED STATES GOVERNMENT
11
TO
FROM
SUBJECT :
Deputy Comptroller
Chief, Fiscal Division
Service Computation Dates
DATE: 12 !opri1 1951+
1. To furnish the information requested in the Assistant
Director for Personnel's memorandum dated 24 March 1954, regarding
service computation dates for leave earning purposes of employees
who have been on leave without pay for six months or more during
the calendar year 1953 and prior years, the payroll offices would
have to pull all active, inactive and retired folders and review
them for such leave without pay taken. The 1137, Leave Records,
for prior years are filed in these folders. The inactive and
retired folders would -have to be reviewed for employees who have
transferred between vouchered and unvouchered funds. These folders
are filed alphabetically with resigned employee's folders. For
the Fiscal Division alone, it would require a total of 200 man
hours which would result in a total cost of approximately $350.00.
Of course, this cost would vary depending upon the grade of the
personnel working on the project. This is a very rough estimate
because in some cases where the employees have been in the Agency
for years, there would be more leave records to review.
2. Regarding the desired report which would be necessary at
the beginning of each year, the Fiscal payroll office could review
the leave cards without too much additional work while taking the
leave balances forward to the following year. Of course, this could
not be furnished as easily if the decentralized leave system were
in force. The IBM system could no doubt furnish it without any
difficulty.
3. The requested information could be obtained in one of the
following ways :
a. By the method. outlined in paragraph 1. This method
would not include leave without pay taken by an employee in
another government agency. It appears that the personnel office
would have to review some folders for such information.
b. By the Personnel Office. All leave without pay is
recorded on Form 1126s, Periodic Step Increase, which are
filed in the 201 files in the Personnel Office. Of course,
if an individual receives a promotion before his PSI becomes
effective, the leave without pay would not be reflected in
such files. It is very doubtful that an employee would receive
a promotion if he had had excessive leave without pay. It is
my understanding that in ome cases a copy of approved lwor
(15 calendar days or over) would be in, the employees 201 file.
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 Approved For Release 2001/08/09 : CIA-RDP78-05538AO00100050005-1
This method would eliminate the payroll offices frora checking
for the same information on employees who have transferred
between funds.
c. By the honor system. The service computation dates
were computed from forms which were certified by the employees
in the Agency. Why not do the same for the LWOP? Perhaps,
we could have printed an Agency form for each employee to
certify that he did or did not have 6 months swop in any year
since his government service began or since his entrance on
duty with this Agency. If he did, he would give the year and
the approximate amount. In cases where an individual appears
doubtful, his record could be reviewed.
Approved For Release 2001 0&~-QkARDfZB-05538A000100050005-1