PROCESSING OF MILSTRIP AND FEDSTRIP DOCUMENTATION

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05054A000100100043-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 43
• Publication Date: January 10, 1967
• Content Type: REGULATION

Approved,For Release 2001/11/01: CIA-RDP78-05054A000100100043-0
INSTRUCTION NO. L2 4+5-10
Li 45-10 LOGISTICS
10 January 1967
SUBJECT : Processing of MILSTRIP and FEDSTRIP,Documentation
REFERENCE: LI 45-6, Receiving Discrepancy Reporting and Processing
Procedures (Under Revision)
1. GENERAL
This instruction establishes the general policy and procedures to be
followed by those Office of Logistics (OL) components which have
responsibilities for processing documentation in connection with the
MILSTRIP and FEDSTRIP requisitioning and issue systems. These MILSTRIP
and FEDSTRIP procedures are unique, particularly as they affect the
process between OL and the Office of Finance (OF), and do not apply to
requisitions, receiving reports, and/or shipping documents resulting
from commercial or industrial procurements.
2. RESPONSIBILITIES
a. With the adoption of the concept of "constructive evidence of
receipt", OF will no longer require copies of MILSTRIP and
FEDSTRIP requisitions and receiving reports to support the pay-
ment of billings resulting from transactions under those two
systems.
b. Interdepartmental billings resulting from MILSTRIP and FEDSTRIP
transactions will be paid immediately upon receipt by OF. OF
will support its action in certifying the billings for payment
by internal site audits, and recurring reviews, on a selective
basis, of OL receiving records. To assist OF in the identifi-
cation of the appropriate Procurement Allotment Account to be
charged for each acquisition, Supply Division shall provide the
FAN for such allotment account on the Document-Voucher Cross
Reference Register, a copy of which is sent to OF.
GROUP 1
Excluded from automatic
downgrading and
declassification
Approved For Release 2001/11/01 : CIA-RDP78-05054A000100100043-0
 Approved For Release 2001/11/01 : CIA-RDP78-05054A000100100043-0
INSTRUCTION NO. Li 1I.5-10
Li 45-10 LOGISTICS
10 January 1967
c. The existing computer input program for receiving actions by Supply
Division shall remain unchanged.
d. Through a computer-matching of data input by OF against equivalent
data input by Supply Division, unmatched acquisition and expenditure
transactions will be listed quarterly by Office of cnputer Services
(OCS) for further analysis to determine the reason for the differ-
ences and to initiate action for any necessary adjustments.
e. Upon receipt of the quarterly difference listing from OCS, it shall
be the responsibility of Supply Division to examine each entry and
to take the necessary steps to resolve any differences, considered
to be consequential, with the supplier, the consignee, or OF, as
appropriate. The criteria for distinguishing between. consequential
and inconsequential. differences are set forth in the reference.
f. Significance of a difference shall not be limited to monetary value
alone, but shall include for consideration those differences resulting
from lack of receipt recordings, improper billings, duplicate billings,
or any other difference which, in the judgement of Supply Division,
must be resolved to the best interests of the Organ izai.ion. Inconse-
quential differences shall be those which are not economical to
research and process because of small price variances, small but
acceptable shortages or overages, or both.
g. Supply Division shall advise OF of all consequential differences
which are within the Jurisdiction and responsibility- of OF to
resolve. The following are e.xa1. plcs of financiai. differences which
require the preparation of Administrative Audit Differences State-
meets and which can be resolved only by OF
(1) Duplicate billings.
(2) Wrong agency billed.
(3) Billings for nonreimburssb e issues.
h. Resolutions of consequential differences which occur as the result
of supply discrepancies (shortages, overages, etc.) shall be
handled with the supplier by OL/SD. OZ,/SD shall report to OF those
differences on which monetary credit is to be received on subsequent
billings.
-ry
S-E-C-R-E-T
Approved For Release 2001/11/01 : CIA-RDP78-05054A000100100043-0
 .Approved,For Release 2001/11/01: CIA-RDP78-05054A000100100043-0
INSTRUCTION NO. Li 45-10
Li 45-10 LOGISTICS
10 .January 1967
i. Resolutions of consequential differences which occur as the result
of internal errors shall be processed by OL/SD to OCS.
J. Inconsequential differences shall be identified on the machine
listing with an "X" and transmitted quarterly to OF with a mem-
orandum requesting adjustment. OF will process an adjustment
voucher debiting or crediting, as appropriate, Account 606 with
a contraentry to Account 661.
k. All components of OL responsible for the distribution of copies
of MILSTRIP and FEDSTRIP requisitions and receiving reports shall
eliminate OF from that distribution except for the two copies of
Receiving Reports used in lieu of Shipping Documents and sent to
Accounts Division, OF.
3. PROCEDURES
The detailed procedure necessary to implement this instruction will
be established by Supply Division as required, with an effective date
of 3 January 1967.
GEORR E. MELOON
rector of Logistics
25X1A
OBE.RT H. FUCHS
-3-
Approved For Release 2001/11/01 : CIA-RDP78-05054A000100100043-0