PROCUREMENT AND DISTRIBUTION OF TECHNICAL REFERENCE MATERIAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-05054A000100100013-3
• Release Decision: RIPPUB
• Original Classification: U
• Document Page Count: 6
• Document Creation Date: December 12, 2016
• Document Release Date: July 14, 2000
• Sequence Number: 13
• Publication Date: March 15, 1974
• Content Type: REGULATION

Approved For Release 2001/11/01: CIA-RDP78-05054A000100100013-3
ADMINISTRATIVE - INTERNAL USE ONLY
INSTRUCTION NO. LI 45-5
LI 45-5 LOGISTICS
Revised 15-March 1974,
Ake ,s `1r.
SUBJECT: Procurement and Distribution of Technical Reference Material
1. PURPOSE
This instruction establishes the procedures for acquisition, distribu-
tion, and disposal of logistical reference publications.
2. GENERAL
Responsibility for the effective management, acquisition and distri-
bution of required publications is assigned to the Executive Officer,
Office of Logistics (EO/OL). The handling of publications and distri-
bution of material received will be effected through the Records and
Services Branch (R&SB), EO/OL. -Roam--i 2-7 Ames Center Building (en-
trance through Room 1026) has been set aside for storage of any library-
rial: Hewever this is not a centrally managed library, and
e ed~-element is responsible f-o-r--management of material under their,
cognizance which is pTae-ac---ter---the OL Ref-er-ence----Room.
3 . RESPONSIBILITIES PERTAINING TO LIBRARY MATERIAL eam v,e ?
All pe onnel using li ary material 're responsi le for:
Sign' the roster ea h time they \e the mate 'al.
(2) igning t for, and ret ning, refere ce material from the
R erence Qom.
(3) The eral or er and care of'iles used
Room.
L1.-b. Supply Division is responsible for:
Updating Federal Identification Guide (FIG) and Defense Logistics
Services Center (DLSC) manuals as new material is received.
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/11/01: CIA-RDP78-05054A000100100013-3
 Approved For Release 2001/11/01: CIA-RDP78-05054A000100100013-3
INSTRUCTION NO.
LI 45-5
b.
Procurement Division is responsible for:
LI 45-5
LOGISTICS
Revised 15 March 1974
I~ (1) Maintaining and updating Federal Supply Schedule files.
f A117 o-
CLIAU LL1C PCUCLdl rrupeLLy ivanagemenL Kegulations. lyl
4. RESPONSIBILITIES PERTAINING TO PUBLICATIONS ACQUISITION
(1) Validate requirements for publications needed for retention
by components under their jurisdiction. Authority for vali-
dation may be delegated to a senior official at the GS-15 or
higher grade level.
C2)
Assure that personnel in their-area of`responsibility follow
the procedures o4 lined in parag,aph 3 above.
O Each year carefully review and revalidate the standing
requests for publication acquisition. This revalidated list
will be forwarded to the EO/OL by `'J~ tuber annotated with
additions, deletions, or new distribution for appropriate
action through Central Reference Service (CRS), DDI, to
implement acquisition of publications.
O For acquisition of publications, Form 1395 or Form 2816
(used to request military documents) should be filled out,
listing the requestor by name and/or unit designation on the
requestor line (not the OL R ere ee Ree;~) and authorized by
an appropriate official. The form should be noted to indicate
if the request is for a one-time distribution or if it is of
a continuing nature. The form will be routed through R&SB/EO/
OL to update records.
the eventua procureme transaction.
(3) ssure t at request for data on c'nmercial\equipm,it are
c patibl with the s\erility requir ments t Abe pla ed on
-2-
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/11/01: CIA-RDP78-05054A000100100013-3
 Approved For Release 2001/11/01 : CIA-RDP78-05054A000100100013-3
ADMINISTRATIVE - INTERNAL USE ONLY
INSTRUCTION NO. LI 45-5
LI'45-5 LOGISTICS
Revised 15 March 1974
b. The Chief, R&SB, is responsible for:
(1) Review of all OL requests for procurement of publications
to eliminate duplication and update the master list of
publications received by OL.
(2) Forward publication requests to CRS/DDI for action.
(3) Periodically req st reports m CRS of OL eennditures in
order to a2}v the /-O-L,_and to st ithin the g~ri elines
established b
CRc
y
5. DISPOSAL OF PUBLICATIONS
R&SB personnel will review mail, catalogs, and brochures received
iN b-y-the -OL -Re?e-rence Room and forward requested material to the inter-
ested division or staff. Material not specifically requested will be
-p-hacedon a table in the Reference Room for review and use of all
employees for a period of I-week. If unclaimed, this material will
be destroyed.
.FRANCIS . VAN DAMM
Director of Logistics
-3-
ADMINISTRATIVE - INTERNAL USE ONLY
Approved For Release 2001/11/01: CIA-RDP78-05054A000100100013-3
 R WILL CHECK CLASSIFICATION TOP AND BOTTOM
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OFFICIAL ROUTING SLIP
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NAME AND ADDRESS DATE INITIALS
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DIRECT REPLY
PREPARE REPLY
APPROVAL
DISPATCH
RECOMMENDATION
COMMENT
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RETURN
CONCURRENCE
INFORMATION
SIGNATURE
Remarks :
FOLD HERE TO RETURN TO SENDER
FROM: NAME, ADDRESS AND PHONE NO. DATE
FOR 0
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410
. 237 Use previous editions
1-67
SENDE
 DATE
0 050 4A000100100013-3
GA I G`I.IV?
'dd` or Rejease`2001/11/01: CIA- DP78-05054 000100100013-3
IFEB 55 241
REPLACES FORM 36-8
WHICH MAY BE USED.
 i EM ~d~
roved o~'R ~ 2601I:11/ DP78-05054A0001001000 3-3
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