(UNTITLED)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04914A000100170040-2
• Release Decision: RIPPUB
• Original Classification: K
• Document Page Count: 2
• Document Creation Date: December 12, 2016
• Document Release Date: September 26, 2001
• Sequence Number: 40
• Publication Date: May 16, 1947
• Content Type: MEMO

Approves or Release 2001/11/01 : CIA-RDP78-0Z14A000100170040-2
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Acting Chief, Services Division 16 May 1947
Asst, Chief, Finance Division
Attention is invited to .Decision of the Comptroller General, 8.64700,
dated 2 April 1947, which relates to the purchase of motor vehicles
for the use of the executive departments and independent establishments
of the Government and the sale or trade-in of used vehicles on behalf
of such departments or establishments.
The Comptroller General makes reference to Section 8, Public Law 600,
79th Congress, which provides that the head of any department or his
duly authorised representative may exchange or sell similar items
(which include articles or items, the exchange of which is authorized
by law) and apply the exchange allowances or proceeds in such oases in
whole or part payment therefor, etc.
The decision brings out the tact that requisitions for now motor
vehicles may be submitted to the Bureau of Federal Supply and, fur-
ther, used automobiles may be disposed of through the same channels.
The Bureau of Federal Supply has indicated that, by making ocasoli-
dated purchases, it has been able to obtain vehicles at a price such
lower than the oommercial pries and, in most instances, lower than
would be available to the needing agency on a direct purchase.
In checking into the procedure to be followed in causee where auto-
mobiles or other items of equipment are to be sold and the proceeds
directed to purchases of similar new equipment, it has been found
there is a practically overwhelming amount of agency accounting work
involved. Based on the assumption that the Bureau of Federal Supply
will, if requested, purchase various items of equipment and process
the sale or trade-in of similar items in connection therewith, and
mines it is expected that purchases of new equipment with related
ads-ins or exchanges of similar equipment will be on a rather small
is for this agency, the following is recommendeds
When it is desired to buy now equipment and use the proceeds of
a sale or trade-in in connection therewith, a requisition there-
for should be placed with the Bureau of Federal Supply, listing
the desired items and also indicating that, in connection with
the purchase, certain similar items will be available for sale
or traade-in so that the proceeds from such sales or trade-ins
can be applied against the purchase price. This statement, on
the requisition, should be supported by a complete description
of the equipment to be exchanged or sold, including msake, model,
identifying or serial numbers, year of manufacture, condition,
Approved For Release 2001/11/01: CIA-RDP78-04914A000100170040-2
 Approved For Release 2001/11/01: CIA-RDP78-04914A000100170040-2
16 hay 1947
location, and date available for surrender. The surrender
date could be indicated as the date the now equipment is de-
livered.
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The procedure suggested above would eliminate a great deal of
bookkeeping and further adjustments in the CIG Accounts Unit and,
since the Bureau of federal Supply is set up for such accounting
work, it is heartily recommended that you endorse our suggestion.
Your prompt reply to this memorandum will be greatly appreciated.
Asst. Chief,
Finance Division
VLB:mp
cc;
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Approved For Release 2001/11/01: CIA-RDP78-04914A000100170040-2