OFFICE OF LOGISTICS SIGNIFICANT ACCOMPLISHMENTS FY 1967

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04789A000100050003-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 9
• Document Creation Date: December 15, 2016
• Document Release Date: September 5, 2002
• Sequence Number: 3
• Publication Date: January 1, 1967
• Content Type: REPORT

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OFFICE OF LOGISTICS SIGNIFICANT ACCOMPLISEVMTS
FY 1967
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1. Significant Contributions to the Agency
a. Support Planning Team, Revolutionary Development
Program, Vietnam
Chief, Supply Division, OL, was
the senior member or e oupport planning Team on TDY to
Vietnam. In coordination with the Vietnam Station, this team
developed support programs and related management controls
for FY 1967 and FY 1968 to measure the resources required to
these
carry out the Revolutionary Development Program for
periods.
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C. Employee Parking Committee
At the request of the Deputy Director for Support (DDS),
OL established and chaired an Agency employee parking commit-
tee. Its membership included representatives of the Offices
of Logistics, General Counsel and Personnel, as well as the
'Directorates of Plans, Intelligence and Science and Tech-
.nology. The committee report of findings and recommendations
has been submitted to your Office.
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Excluded fins
dewnj, .lin; Z:d
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e. Snow and Weather Emergency Plan
A detailed snow and weather emergency plan was developed
for the. Agency. This plan was operational during the winter
of 19661967 and proved effective.
f. Cost Reductions
Cost avoidance or reductions through negotiated effort
for FY 1967 are projected at $1.9 million. The benefici-
aries of these reductions were the Offices of each Direc-
torate. The cost reductions were arrived at on the basis
of estimated and/or'published prices versus actual prices
after negotiation with the vendors. Current estimates
distribute these savings as follows:
DDS&T
DDI
DDS
DDP
$530,000
186, 000
707,000
487,000
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h. Executive Ding Room
Responsibility for operation of the Executive Dining
Room was transferred from the Office of the DCI to OL,
effective 1 July 1966. A special fund has been established,
out of dining room funds, to cover maintenance and related
costs which previously were charged against the Logistics
Services Division, OL. Also, monies have been set aside to
maintain liquidity in membership deposits and a fund es-
tablished for equipment replacement.
i. Temporary Dui Assignments
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j. Leased Electronic Circuits Budgeting
A,management analysis was completed` recently relative
to certain leased electronic circuits and facilities which,
historically, have been budgeted for by OL. The majority
of these circuits are utilized for encrypted transmission
of information. The study resulted in a recommendation,
which has been approved by your Office, that budgetary re-
sponsibility for these items be transferred to the Office
of Communications, with the exception of service which is
customer related. Assumption of budget responsibilities,
as outlined above,'contributes to the fulfillment of
Agency responsibility for program budgeting.
Significant Management Accomplishments Within OL
0 Progress in Automated Systems
and' procurement.
subsystems, including requisitioning, warehousing, stock
management, transportation, finance (property related),
'OL`.isdeveloping several Automatic Data Processing (ADP)
`of,CL,. Additionally, in coordination with the SSS/DDS,
contract information and more meaningful reports. In
addition, it will provide a data base which can be ex-
panded..for.use under the more sophisticated Support
Information Processing System (SIPS) now being designed
by the SSS/DDS. This System is independent of the DDS
Management System and is under the operational control
We have designed, with the cooperation of SSS/DDS and
the Office of Computer Services, and are now testing an
interim, Automated Contract Management System. This
System will answer our immediate requirement for current
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b. Construction of the Printing Services Building
This building is being constructed at the Headquarters
Building site and conforms to the same. architecturall, de-
sign. For the first time in Agency history, its printing
facilities will be housed in a building designed specifi-
cally or a ,printing operation. Occupancy of this building
is scheduled for early FY 1968.
c. New Modular Packing Technique
The development and adoption of a new modular packing
technique has been most successful. It consists of pre-
formed, molded, polystyrene containers for fragile and
,_critical items and has resulted in numerous advantages.
This "cocoon" method of packing has significantly reduced
damage in shipment and transportation costs. In addition,
it offers labor savings in packing, a smaller shipping
unit, and, satisfactory long-term safe storage.
d. Telephone Service and Facilities
Telephone service requirements continue to increase.
Additional tieline facilities were created and, at our
request, the C&P Telephone Company installed a new 1100
pair cable to improve facilities and provide alternate
routing for Agency service. Telephone service to the
DCI's residence was improved, and special security
measures were installed. Interconnection of the Agency
KY-3 system with the Washington Secure Voice Network is
being accomplished. Dial tieline facilities are being
completed between the Agency secure voice system and the
US Air Force and VOCOM secure voice switching systems.
When completed early in FY 1968, this interconnection
with VOCOM will permit Agency KY-3 users to go worldwide
on a., secure basis.
Training
At the cost of $11,536, OL placed 149 individuals in
ill different. internal and external training courses, in-
eluding'16 who attended Military Command or Senior Manage-
ment;Courses. Of particular satisfaction was the expansion
:of the ADP training. A total of 53 employees attended 23
',participated in six runnings of the course entitled Support
Services Review: Trends and Highlights. Six Support Ca
reer Trainees were acquired and were given OL orientation
by rotation through the divisions , 25X1
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g. Awards and Recognition
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Four hundred and fifteen Logistics careerists, including
-,Wageboard as well as GS positions, were promoted during this
period. This figure is somewhat high because the spring 1966
promotion review carried over into FY 19.67 before those ac-
tions were made effective. Twenty-four employees were granted
Quality Step Increases. Two employees were awarded the Intel-
ligence Medal of Merit, one the Certificate of Merit, and one
was awarded both the Certificate of Distinction and the Cer-
tificate of Exceptional Service. Nine employees received
awards ranging from $15 to $125 as a result of submitting 25X1A
suggestions which were adopted. Thel =I Awards Program
honored four employees of thel superior 25X1
performance, and twelve Unit Awards were issued. Cash awards
ranging from $25 to $100 were made.
i. Personnel Staffing
STATSPE
(1) In y 1967, OL dvised that a reduction in
ceiling fro~ositions t ositions would be effected
not later than 30 June 1967. Tirogh careful distribution of 25X9
reductions, these positions were identified and deleted and,
where necessary, personnel reassignments were eff At
the close of FY 1967, the OL on-duty strength was This 25X9
,figure included 10.clerical personnel assigned fr Office
of Personnel pool for strength purposes only. In addition to
those employees assigned directly to OL, anotheogistics
careerists are serving in positions outside OL. 25X9
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(2) The 1967 summer rotation pattern has been completed
and involved the transfer of 73 Logistics employees either to
or between overseas posts during the fiscal year. Initial
steps are being taken at this time to plan and implement re-
assignments for the summer 1968 rotational period. Approxi-
mately 56 employees will complete overseas tours and will
be eligible for rotation to the United States.
(3) During FY 1967, 88 Logistics employees resigned and
109 new employees entered on duty.
(4) During the same period, 20 employees retired and 24
obtained approval for retirement extensions. In conjunction
with current emphasis on preretirement counseling, approxi-
mately 200 Logistics employees have been interviewed indi-
vidually in connection with both the CIA, and Civil Service
retirement systems during the past year. Currently, 61
Logistics employees are eligible to retire.
j. Reimbursement to Other US Government Agencies
Through the joint efforts of OL and the Office of
Finance, the concept of "constructive evidence of receipt"
was adopted, and, effective 15 December 1.966, all inter-
departmental billings resulting from MILSTRIP/FEDSTRIP
transactions are being paid upon receipt of billing.
Payments are subject to adjustments by the billing agen-
cies upon identification and verification of receipt by
the Agency.
k. Teletypewriter Paper Stockade
The requirements for teletypewriter equipment utilized
by the Agency, including quantity and color of duplicate
copies desired, resulted in OL stockage of approximately
30 types of teletypewriter paper. Standardization actions
during the past three years have resulted in current Agency
stockage of only 18 types of paper. This number will be
further reduced when present stocks of nonstandard items
are exhausted. This results in reduced storage space re-
quirements, fewer procurement and receiving actions, and
lower inventory control costs.
1. Liaison with Operating Division and Staff Logistics
Officers
Weekly liaison contacts are made with operating divi-
sion and staff Logistics Officers to ensure timely support
on the part of OL.
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Significant Accomplishments Within the Logistics System
a. Real Estate and Construction Activities
b. Space Utilization, Renovation, Design, and Modification
Space requirement problems continue to be vexing. Reno-
vation and modification were performed in 28 areas in the
Headquarters Building and in 11 Agency-occupied buildings
in the Metropolitan area. Additionally. snare wac P-1111ro1
c. Computerized Phototypesetting
The Office of Logistics developed a method of computer-
assisted phototypesetting in which a completely formatted
page is produced without the conventional composing room
operations. It was principally designed for the printing
of National Intelligence Surveys, of which 34+ sections have
been produced to date. This system was also designed to
accept machine language tapes furnished by the customer
component as a byproduct of normal manuscript preparation.
The first Logistics stock catalog was printed by this
method in June 1967, and other applications will follow.
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e. Purification of Agency Stocks
During the past 12 months, purification of Agency stocks
has been accomplished by deleting 9,500 stock numbers on non-
moving, obsolete, and nonstandard items.
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h. Utilization of Excess Materiel
A continuous review of lists of materiel declared excess
by other Government agencies has resulted in OL obtaining
considerable quantities of desired items, at a relatively low
cost. Through May of FY 1967, we have acquired excess mate-
riel priced at $6,851,927 for only $3+2,751 (packing, hand-
ling, and transportation charges), or a cost avoidance of
$6,509,176. Materiel obtained included such items as para-
chutes, ordnance, 11-50,000 yards of blanket material, elec-
tron tubes, and an aircraft engine.
i. Contract Procurement
Final FY 1967 statistics on overall Agency procurement
are not yet available. The trend indicates a higher dollar
volume, but fewer and more complex contract actions. An
example is hick warranted special handling
and attention of contracts involved totaling
approximately
j. Issues of Excess Agency Property
During 1967, Agency excess property, amounting to
was issued to Agency components without cost.
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