JMWAVE STATION OFFICIAL TRANSPORTATION FACILITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04727A000300130042-0
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: December 9, 2016
• Document Release Date: April 16, 2001
• Sequence Number: 42
• Publication Date: April 19, 1967
• Content Type: MF

Approved For Release 2001/07/16: CIA-R= 27A000j0e1f01l ytT,,
) Spp x(
THROUGH
SUBJECT
REFERENCE
portation requireaents of the Station are set in a secure, of feel- iv=),
and economical manner. 1 a to ?ree?nts data concerning the currze t t;
status of official trap portatioa, its costs, and proposed re st l-)-i.s
in the Station TVA. In sumea ry, the Station has developed a very
effective administrative procedure for the controlled use of their
vehicles.
ph 4 a recomaeti a-cior
2. The Chief of tation, J AWAVit in reference dispatch +iesc3 t `a:3
. _ ,.tea _.2 _ , 4..._..,
aeputy .i recta
upport
eputy .irectox for Plans
,19WAVE Station
eortation Facilitieb
X169 m, I*te1 i July 1966
1. This memorandum a reta in.
for your approval.
articular concern to his has been the question of
1 3
t f
p
.
25X1 personal use of official transportation in respect to those circue-
stances where the Station member utilizes a vehicle for travel botween
ace
o
d hi
s p
?? _ ,
his home an
25X1A is considered to be nosy-offtCial. The Chief of Station has c1ete rLicied
in accordance with - d that private or other Government trans-
portation is not available and local transportation facilities are
non--existent, and has, -therefore=, authorized the use of official motor
vehicles without reimbursement to provide his employees with tranSPort-
ation on a group basis between their places of work and their host .
In making this determination, the Chief of Station has established
that travel between the residle ' and the place of work of a tati.ckn
member falls in one of the following categories: (a) non-officir- ,
(b) official, (c) special. Be flirt er establishes that travel b - seen
residence and place of - rk may be accomplished as follows:
a. Thru the use of a personally-owned vehicle. All suc.=
travel is considered no*"-offi.ci tl and non-reimburseable ? It is
Station policy, on secursty cainds, that personally-owned vehtc
will not be used in the conduct of Offietal business; only offic..V#
vehicles will be used for official business.
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b. Tbru the use of an official vehicle on a group basis,
i.e., participate in one of the transportation pools established by
the Station; certain of the vehicles in such pools are driven by
Station local eaployeees, certain are driven by designated bbtation
members. This travel is considered to be official travel.
c. Thru the use of an official vehicle assigned from the
Central Motor Pool of the Statical. If it is required that the Station
member conduct operational activity or be on call during particular
off-duty hours, then the use of an official vehicle is considered tto
be official, and no reimbursement is required from the user.
d. Thru the use of an official vehicle for special travel.
In certain instances it is to the mutual advantage of the Station
and a Station member that the latter utilize official transportation
between his place of work and his residence, even though such travel
does not fully meet the criteria for official travel cited above,
i.e., that operational activity Must be conducted during off-duty
hours or that the user must be iuediately available for the perform-
ance of operational tasks upon call. Such travel is designated by
the Station as as ecial travel. The benefits of the special travel
arrangement to the Station are as follows: (1) the Station does not
have to add local employees to its roster solely in order to use them
an drivers in the provision of ealthorized transportation services
between home and office for Station members; (2) the Station does riot
have to establish special "after hours" vehicle pools to handle the
travel of those personnel whose duties make it impossible for them
to utilize the regular vehicle peels; (3) the availability of certain
operational personnel for emergeaey service is Increased. The Station
is not permitted to designate travel of the type discussed above as
official travel, on the other brad, it is clear that some benefit,
actual or potential, does accrue to the Station from such travel.
Thus, the Station has established the category of special travel to
cover this sector.
Reimbursement for use of Station vehicles is described as
1A a. Per and JUAPE Instruction a 3tatiO25X1A
member who utilize n o Icial vehicle for personal, non-official
travel must reimburse the Station for such travel at the established
mileage reimbursement rate of .x,.18 per mile.
b. Since some benefit does accrue to the Statiom from
special travel, It is considered Inappropriate to demand reimbursement
for such travel at the name rate as for official travel. Thus, the
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Station has established a different rate for special travel, based
upon the average distance betwes* residence and place of work and
the cost of gas and oil for t official vehicle. This rate is a
flat ? 15 per one-way try, or3. 4 for a round-t.
4. Your approval is requested of the procedures described 14
paragraph 3 above.
Chief,
Western Iemisphsre Division
Attachments:
X1A6c Tab A - -16899
8 - JMW ' E Notice No. 279
C - Status Report re Station Official Transportation
CONCUR:
'ONO
OMMENDATION C TAINED IN P
Deputy c car` or uAport -5-ale-
DDP/WH/SS:
:md (17 August 1966)
Distribution:
Orig - WH/SS w/a
2 - DDS ".
2 - DDP
1 - SSA/DDS
1 - WH/REG
It is requested that JMWAVE submit a report
reflecting the extent of use of ''Special Travel''
(i. e. that for which reimbursement is made at
the rate of 30~ per round trip) during the period
1 September 1966 through 31 March 1967.
Approved For Release 2001/07/16 : CIA-RDP7`-04727A000300130042-0