RECOMMENDATIONS OF THE COMMITTEE ON ADDITIONAL SUPPORT FOR THE EDUCATIONAL AID FUND

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04727A000200040001-6
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 10
• Document Creation Date: December 9, 2016
• Document Release Date: December 19, 2000
• Sequence Number: 1
• Publication Date: January 22, 1970
• Content Type: MF

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22 January 1970 12/18/00. SY
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MEMORANDUM FOR: John A. Bross, Chairman, Educational Aid Fund
SUBJECT Recommendations of the Committee on Additional
Support for the Educational Aid Fund
1. This report is the product of three meetings of the
Committee on Support and of investigations by individual members.
It is my on summing up but it has the general approval of all
members. I have tried to make clear where there was consensus
and where there were differing views. On some proposals we have
not been able to make explicit recommendations. In these
instances I have tried to explain what our problems were.
2. The Committee is unanimous in the belief that it would
be helpful to set an annual fund raising goal. Agreement on this
point, we feel, would facilitate planning and enable us to avoid
the appearance of asking for as much as we can get. It would m?e
possible a public appeal for contributions to meet a need of
limited and understood dimensions, a change which, the Committee
believes, might have a favorable effect on contributors.
GROUP 1
Excluded from automatic
downgrading and
declacsifica'cion
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3. On this point the Committee is generally agreed that a
sum of about $30,000.00 annually, or double what has been avail-
able, would constitute a reasonable response to the need. This
would make possible an increase both in the number and the size
of grants. (One member feels that a considerably higher goal --
say $50,000.00 to $60,000.00 -- would be realistic.) The Committee
is not suggesting any figure be accepted as a permanent goal.
Indeed, the matter should be examined annually by the Board of
Trustees.
THE ANNUAL FUND DRIVE
1+. The Committee believes that first priority should be
given to changes in the pattern and amount of publicity for the
:IMF and to changes in the annual drive itself.
5. The Committee recommends that a year-round effort be
made to educate Agency personnel as to the purposes and workings
of the EAF and to change its image. Such a campaign should make
use of displays, posters, and circulars that do not look or
read like official notices. The main themes of the campaign
should be:
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A. The EAF is a "way to help your own"; contributing
to the EAF is an act of participation in the "Agency family," a
way of taking part in the life of "your own community". "The
Fund is designed to help your colleagues and their children."
(Insofar as is possible and consistent with security, publicity
should endeavor to personalize the Fund by giving case histories --
without names and other personal data on applicants and
recipients of grants.)
B. "The EAF is not asking for as much as it can get
out of you; it is trying to meet an evaluated need." Experience inej
cater that with $30,000.00 (or whatever goal is decided upon) the
EM can make it possible for many qualified applicants, who would
not otherwise be able to do so, to continue their education, and
to relieve most cases of real hardship among Agency employees
due to valid educational expenses.
C. The processing of EAF applications is done with
great care and selections are made on the basis of the record
alone (i.e., names of applicants are withheld from the Selection
Committee). The criteria for selection are: need (according to
the Princeton College Scholarship Service standards), merit, and
evidence of a willingness to help one's self.
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D. There are a variety of ways in which contributions
can be made to the EAF. In addition to annual cash contributions,
Agency groups can give sums in memory of deceased colleagues or
members of colleague's families; individuals can assign insurance
policies, proceeds from accumulated annual leave, stocks and
bonds, etc.
6. One change in the use of EAF monies which the Committee
believes would facilitate the education and publicity campaign would
be the establishment of additional merit awards like the Wisner
scholarship. This would permit a greater degree of personaliza-
tion of EAF publicity. For example, the award might be presented
by the DCI or other Agency official in the auditorium with members
of the recipient's family and Agency personnel invited. The
Committee suggests that, where security considerations permit,
the Wisner award be given discreet publicity within the Agency.
7. The Committee has considered the possibility of hiring
professional talent to devise a publicity campaign, but
concluded that the right Agency personnel could probably do a
better job.
8. The Committee recommends that steps be taken to see
that the annual collection of funds for the EAF be carried out
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among overseas personnel in a manner similar to that employed
at Headquarters. In other words, steps should be taken to see
that all personnel be solicited and that all respond, whether
positively or negatively. Special security problems would,
of course, have to be taken into account.
9. The Committee is divided on the question as to whether
it would be desirable to separate the EAF collection from the
manual UGF drive. Some believe that doing so would make it
easier to give the EAF a new image and avoid having it lost in
the shuffle at the time of the general solicitation. Others
believe that there is a tendency to resist requests that are made
outside the context of the combined annual drive. Those who favor
a separate EAF drive suggest that little would be lost by trying
it once and that substantial improvement might be achieved.
10. Whatever the correct answer to the question as to the
value of a separate drive, the representative of the General
Counsel informs us that, by Presidential directive, only approved
general solicitations are permitted among US Government employees.
An exception to this ruling would have to be applied for and
approved by the White House if the time of the EAF drive were
to be changed.
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U. Of a variety of means of raising funds other than by
the annual collection from Agency personnel, the idea of a
lottery appeals to Committee members as the one most likely to
raise substantial funds without excessive problems of organization
and administration. A lottery with an automobile, for example,
as the grand prize seems likely to bring Agency employees in
droves with their five or ten dollar bills clutched in their
hands and to leave a substantial surplus for the EAF.
12. The representative of the General Counsel's Office
points out, however, that lotteries are illegal. The lotteries,
raffles, or prize-givings which are put on by churches, lodges
and clubs are made tolerable to the police by using donated
prizes, by offering prizes with intrinsic rather than extrinsic
value -- an autographed picture or book, for example -- and by
other means. There seems little doubt that arrangements could be
made that would guarantee acceptance of an EAF lottery by the
police authorities.
13. There remains another problem, however: the prospect
of publicity. Whether the kind of publicity that might be
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touched off by a raffle or lottery among Agency personnel
might be so undesirable as to preclude resort to this way of
making money for the EAF is a judgment the Committee feels it
should pass on to the Board of Trustees. For their part, most
Committee members consider the risks minimal.
14. Another idea that appeals to some members of the
Committee is that of sales, in the Headquarters Building, of
contributed books and/or art, i.e., paintings or photographs,
by Agency personnel. Our judgment on this is that its success
would depend entirely on the availability of people -- with the
right talents -- willing to give the necessary time. The
Committee recommendation is that we wait until we feel that a
new publicity effort has made some headway and that we then call
for volunteers. What happens then would determine whether we
advance or retreat.
15. Another idea which the Committee believes should be
kept in mind and explored further is that of setting up scme
kind of shop or sales facility in the Headquarters Building, either
as a concession or with reimbursed help, the profits or part of
the profits from which would be assigned to the EAF. A paperback
book store is one suggestion that the Committee thinks is a
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possibility. Such a project would have to be made compatible
with the EAA sales projects and the stands operated by the blind.
The Committee recognizes, of course, that there are problems
involved in making a decision on this kind of proposal other than
that of whether it would bring money to the EAF.
16. Another proposal which the Committee has discussed
is that of raising funds by means of concerts or other functions
in the auditorium featuring well-known performers who would
draw an audience from among Agency personnel willing to pay
several dollars per ticket. A related idea is that of holding
a gala ball -- the EAF Ball -- in the Agency Cafeteria. A
door prize could add to EAF profits from such an event. Both
of these ideas involve security problems and questions of
publicity which are complicated, to say the least, and not all
Committee members feel that the functions described would draw
enough paying customers to make them worth while. The ideas
are thought to be worth further consideration.
17. Three other possible sources of income for the EAF
should be mentioned, if only to remind the EAF Board of TrustceE
that they exist. First, there is the Central Employees Activity
Fund which could be drawn on for EAF purposes if thought
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desirable. Second, it should be kept in mind that one of the
arguments for the construction of some kind of recreational
facility for Agency employees is that revenues from bowling
allies, food and drink, etc. could be used for such purposes
as the EAF. Third, contribution to the EAF of profits from
sales of personal property -- mostly cars -- overseas by Agency
personnel would provide a substantial source of income if
arrangements could be made to meet security problems.
OTHER PROPOSALS
18. For your information and that of the Board of Trustees,
the Committee wishes to state that it has given careful consid-
eration to recommendations for change in the composition of the
EAF Selection Committee and the Board of Trustees. It was
suggested that the membership of one or the other be increased
by the addition of elected or appointed representatives
of the kind of people whose children's applications are under
consideration, i.e. persons from the middle end lower GS grades
and persons with jobs not in the management area of the Agency:
guards, secretaries and receptionists, printers, clerks, and
the like. The idea was not to imply a lack of confidence in
present members but to give the rank and file of Agency personnel
a feeling of involvement in the EAF.
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19. After lengthy discussion the proposals were withdrawn.
The Committee felt that the addition of membership to the Board
or the Selection Committee would create practical problems, both v,,-Ivh
respect to the selection of additional members and the functioning
of the two bodies, likely to cancel out any advantage gained.
20. In sum, the recommendation of the Committee is that first
attention be given to fixing a fund-raising goal, devising an educa-,
Lion and publicity campaign, and implementing that campaign. Once
it were deemed that the campaign had had some effect in increasing
awareness and acceptance of the EAF among Agency personnel, practice'.
experimentation with some of the means of raising money other than.
through the annual solicitation would be in order.
*Not available when report
completed, but believed to
be in general agreenent.
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