INAUGURATION OF SEMI-ANNUAL ADP MANAGEMENT REPORT TO THE BUREAU OF THE BUDGET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04723A000200040009-2
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 26, 2000
• Sequence Number: 9
• Publication Date: November 9, 1966
• Content Type: MF

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9 NOV 1966
MEMORANDUM FOR: Chief Support Services Staff/DDS
SUBJECT : Inauguration of Semi-Annual ADP Management
Report to the Bureau of the Budget
1. This is for your information only.
2. Please refer to your correspondence with attachments dated
28 October 1966, requesting appropriate information in respect to five
essential elements.
1. Accomplishments in the Use of Computers
A. Name Tracing by Computers
1. The Security Records and Communications Division, after
spending two years in converting its personal name index into machine
language, has begun to implement name searches using an IBM 7010
computer. This system has been designed in conjunction with the Of-
fice of Computer Services who provide computer hardware, program-
2. The initial system entails batching routine search requests
SR&CD will continue to handle expedite searches manually. Subsequently,
the Office of Computer Services will provide the capability for random
access searches using remote inquiry stations located in the Office of
Security. The target date for this system, programmed on the IBM
System 360/67, is 1968.
3. The major benefits of the system, once fully implemented are-
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a. Consistent searches.
b. Elimination of human error (misfiles).
c. Ultimate savings in space (Index on magnetic
tape as opposed to roll-dex files cabinets).
d. Retrieval capability of general categories of
information of a security nature.
e. Speed of computer handles peak work loads
without substantial increase in staff.
f. More effective maintenance of index.
g. Permits growth with minimum need for
additional space.
Computer hardware rental and personnel costs are absorbed by the Office
of Computer Services. Since this system is in the process of being
implemented, we are not in a position as yet to comment on personnel
changes. Fewer employees eventually will be needed in the index unit.
This will be offset to some degree by creating a key punch unit. Other
adjustments will be necessary as we approach full implementation.
4. The manual index search system required typing search
requests in alphabetical order, searching the index manually for file
numbers which lead to dossiers, annua Ay"y filing additions, changes
and handling deletions. Under the new system the search request will
go directly to the key punch unit. In addition to searching by matching
magnetic tape, the computer will update the master file mechanically,
thus saving the considerable effort required to manipulate the index
operation manually.
B. The Security File Retirement System
1. This system was installed in the summer of 1965. It is
basically a listing of some -retired security files. The list
is updated once a month by adding additional records and deleting
records for files which have been recalled from retirement.
2. The operation is accomplished by submitting punched
cards to the Office of Computer Services on a monthly basis. The
Office of Computer Services then processes the punched cards on
an IBM 7010 computer and produces a computer printed machine
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