INAUGURATION OF SEMI-ANNUAL ADP MANAGEMENT REPORT TO THE BUREAU OF THE BUDGET

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04723A000200040004-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 3
• Document Creation Date: November 17, 2016
• Document Release Date: July 26, 2000
• Sequence Number: 4
• Publication Date: November 10, 1966
• Content Type: MF

Approved For Release 20'b d t7 : CIA-RD !d0M0
10 November 1966
MEMORANDUM FOR: Chief, Support Services Staff
SUBJECT : Inauguration of Semi-Annual ADP Management Report to
the Bureau of the Budget
REFERENCE : your memorandum, dated 28 October 1966, subject as
1. As requested, the following initial report (covering period March
1965-October 1966) on ADP management is submitted for the office of Medical
Services.
a. Accomplishments in the use of computers:
(1) The Assessment and Evaluation Staff of this office
25X1 A has for several years used a 25X1 A
in its research ac v ies. Amore ae-Calle
statement on this system is contained in Attachment 1.
(2) AES also is utilizing a Profile Translator System
(PROTEAN) in the development of a computerized system that
would provide automatic interpretation of its psychometric
test materials. A more detailed statement on this system
is contained in Attachment 2.
(3) Our Psychiatric Staff has for several months been using
the Automatic Language Processor capability of the Office of
Computer Services to transcribe to hard copy about ' reports a
week of psychiatric interviews. Your report of 1 September 1966
to the Director of Computer Services is a concise and appropriate
summary of this experiment.
(4) As part of its continuing effort to validate its pro-
fessional techniques and procedures, the Psychiatric Staff has
also for the entire period of this report been engaged in a
pilot exploratory study to isolate and identify the underlying
relevant factors involved in the psychiatric selection process.
This study has enjoyed the support of OCS in analytic factoring
procedures using data collected from our psychiatric selection
experience over the period November 1958 to March 1960. (Some
750 variables drawn from about 2,000 selection cases are involved
in this.) This is the first phase -- that should last another
year -- of a planned two-phase program. The second phase would
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Approved For Release 2000/08/17 : CIA-RDP78-04723A000200040004-7
SUBJECT: Inauguration of Semi-Annual ADP Management Report to the Bureau
of the Budget
involve collecting certain data on the adjustment and performance
of Agency personnel and correlating this data with the selection
factors isolated and identified in the first phase. It is possi-
ble that through this effort an improved means of predicting
certain areas of personnel effectiveness will evolve.
(5) in another area of test development, the Psychiatric
of t e
ed a s
Staff with the support of W3 has of itia
of
motiva
possibility of developing means
new employees. This is based on the 25X1A
given to EODs. To date some 1,175 test results have been code .
b. Accomplishments in the management of ADP:
In December 1965 the full-time services as a Staff Employee (SPS)
of one of our most experienced physician consultants was obtained.
This physician was intended to be the coordinator within the OMS of
what we designated as "Studies" -- to include ADP activities. The
auspicious start this physician had made in this area was terminated
as indicated obtain
Studiea areacontinuing
by his sudden death in s~ian9for thisEfforts
another experienced phy
below.
c. ADP plans for the future:
(1) In our Combined Program Call of March 1966 we described
our plans in the area of Studies. This would involve, for example,
a multi-discipline approach to the study and provision of greater
assistance to management in the use and development of the Agency's
human resources. Such studies, we are convinced, would rely
heavily on ADP support. We are actively seeking a physician with
the proper training and experience to direct and/or coordinate these
studies.
(2) We have also indicated in our CPC and other plans our
ambitions for "computerizing" our sizeable medical records system.
As you know, we have had some discussions with your staff in this
area and plan further discussions leading to more definitive action.
d. Possible ADP improvements requiring action by other agencies:
Negative
e. Office organization and assignment of responsibilities for ADP:
(1) At the present time there are or have been ADP activities
in most of our OMS components. The greatest of these at present
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 Approved For Release 2000/08/17 : CIA-RDP78-04723A000200040004-7
SUBJECT: Inauguration of Semi-Annual ADP Management Report to the Bureau
of the Budget
is that of our AES where there is an Automatic Data Processing
Unit consisting of 4 employees (2 professionals, 2 flexowriter
operators) and a consultant capability. This ADPU processes
AES test results including the storing of,test results on magnetic
tape, supports the AES research effort through performance of
statistical analysis and provides consultative services in the
area of ADP as requested.
(2) An additional position, ADP Systems Analyst, GS-13,
has tentatively been allocated to the OMS for FY 1967 but
because of general Agency ceiling limitations this position has
not actually been established. It has been recommended for
establishment in our Support Division.
(3) The SPS Medical Officer mentioned in paragraph b above
had at the time been given essential responsibility for the
development of ADP within the OMS. Desirably the successor to
this officer when available will have the senior responsibility
for the coordination of ADP activities within the OMS. He would,
of course, in implementation have the advice and assistance of
the planned ADP Systems Analyst.
25X1A
Attachments:
25X1A' 1'~
2. PROTRAN
Acting Director of Medical Services
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