EXPANSION OF RECORDS CENTER

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04720A000100120030-3
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 1
• Document Creation Date: December 9, 2016
• Document Release Date: July 24, 1998
• Sequence Number: 30
• Publication Date: May 25, 1956
• Content Type: MEMO

Office Memorandum ? UNITED STATES GOVERNMENT
NEQ ApprovedMFor I 2 6~RDP78-04720A000100120030 3
TO : Chief, Management Staff
FROM : Chief, Records Management Staff
SUBJECT: Expansion of Records Center
DATE: 25 May 1956
1. This supplements my memorandum of 14 May. Undoubtedly,
you and Colonel White wil3_ be interested in some data on the
destruction of records by the Center.
2. Material going to the Center is responsive to a records
control schedule developed by us and the office concerned. These
schedules show retirement dates (to the Record Center) and des-
truction dates. On 30 April, the Records Center had disposed of
a total of 4289 cubic feet of records. This fiscal year over
2200 cubic feet of holdings were destroyed and the rate of des-
truction is equivalent to 25% of our receipts for the same period.
3. It is estimated that the Agency has 110,000 cubic feet
of records in active files. Records control schedules covering
70,556 cubic feet (65%) of material have been prepared; 19.5%
of these will be retained permanently, and 80.5% kept from one to
75 years. About 47% of the temporary records are in the 5 to 15
year retention period. Consequently, we cannot expect any appre-
ciable increase in destruction for some time.
4. Since a certain per cent of all records created must be
retained permanently by the Records Center as the Agency Archives,
the total holdings of the Center over the years will always be
increasing. This rate of increase may vary, and it could occur
that during a particular year a balan
ld b
ce wou
e struck between
records received and records destroyed. However, it is mathemati- V-,s,a
ca11y impossible b
the ver
nature
f th
t
y
y
o
e opera
ion to maintain
this stabilization between intak
d d
t
t
e an
es
ruc
ion. a
5. As noted above we estimate the Agency's retirement program
to be 65% activated. All major offices have transferred some re-
cords to the Center except Security which has destroyed some mater-
ial in their offices and is earmarking others for early transfer to
the Center.
6. Even though we complete schedules for the entire Agency
it will take about ten years for the retirement features to become
active enough to reach an additional 100,000 cubic feet. Of this
total we estimate that about 33,000 cubic feet will be destroyed,
leaving us 67,000 additional cubic feet at the Center. The small
existing leeway at the Reeords Center, 13,000 cubic feet, together
with the requested 60,000 cubic feet, ought to tale care of us for
ApprovedR$R#ase 2000/08/28 : CIA-R
Director, Communications[