POLICIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A002400140008-4
• Release Decision: RIFPUB
• Original Classification: S
• Document Page Count: 5
• Document Creation Date: December 9, 2016
• Document Release Date: June 13, 2001
• Sequence Number: 8
• Content Type: REQ

Approved For Release 2001/08/08 : CIA-RDP78-04718A002400140008-4
POLICIES
An Area Division
T.!.1.,B A
Authorization of overbima will be based on a valid
interpretation of 62/1938 workload and not on situations
Ahere backlogs have been created because of inefficiency
qr lack of organization in an employees work?
(1) Valid conditions for paid overtime work:
(a) International situation result-
ing in appreciable increase in information
reports and operational activities
(b) Preparation of staff studioa
raquestad by higher authority in a minimum
of ti,
(c) During period when annual reports
of a complex and detailed nature are being
prepared .in final form?
(a) Smnmoning of an employee to his
office for operational reasons during non-
duty hours including directed duty on
Saturdays?
(2) Conditions not considered 'mild for paid
wartime*
(a) Increase in one segment of activity
which can be met by giving a delayed prioriW
to other activities of the unit?
(b) Accumulation of backlog due to
inefficiency or lack of organization in an
employees work?
(0) Extra hours of work occasioned by
the taking of annual leave?
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(d) Request by employee to work over-
time on the basis of a personal financial
emergency?
? b0 The following overtime will be paid for employees
subject to limitations of Regulations:
(1) Branch Saturday duty officer and secre
tary in amount not to exceed four hours per
persons per week, per Branch?
(2) Cable Room personnel for Saturday duty
not to exceed five hours (two persons); and on
ragulardety days, one extra hour for one enployeer
(3) Extraordinary assignments, which overtime
must be specifically directed and approved in
advance by the Branch or Staff Chiefc, It cannot
be given on t continuing basis,
(4) Overtime will not be paid for:
(e) The hour imeediatoly after the
close of business unless specifically
authorized in advance by the Division
Chief Authorization is hereby given
for OS-Vs and below
(b) Time necessary to complete a
normal work assignment?
(o) Division or Branch security
dutyc
An Area Division
Ru The determination of the need for compensated
overtire is the responsibility of the Branch and Staff
Chiefs? The responsibility for monitoring the overtime
policy to ensure equability between Branches is that of
the Chief of Support
130 It is the policy of the Division to have its
employees work a 40 hour weeks Monday through Friday9
and to have a duty officer cc duty from 0900 to 1300
hours on Saturdey0
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apiter
Co Branch Chiefs will normally not request personnel
under their supervision to work on week ends or holidays
or in excess of the 40 hour week except idlers such over-
time is necessary to accomplish unexpected work with a
nhort-term deadline or to handle crash assignments? The
exception to this is an employees actual participation
in a covert meeting which cannot be held during the
normal wortring hours (this should be noted on the over-
time record sheet).
dm Each Branch Chief has a supervisory responsi-
bility to ensure that the workload is distributed
equally within his Branch, as well as to ensure that
each of his employees is fully and effectively contributing
a full 40 hour week.
0. Overtime will not be compensated under the
following conditions:
(1) While a person is in travel statue,
foreign or domestic?
(2) For work done outside the office except
for employees actual participation in a covert
meeting.
(3) For training or study.
(4) For Branch security check.
(5) For official entertainment?
(6) Between 0730 and 0830 hours nor between
1700 and 1800 hours during the normal work week
except for secretarial personnel who are specifically
directed by the Branch Chief to work between 1700
and 1800 hours during the normal work week.
An Area Division
a? Overtime (or compensatory time in lieu thereof)
will be paid fort
(1) Branch Saturday (or holiday) duty
officer, reports officer and secretary, not
to exceed four hours per person, per country
desk.
3
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(2) Cable Room personnel as directed by
Division Chiefo
(3) "Extraordinary" assignmentso The
tare "extraordinary" as used in this Notice
refers to work outside the normal day-to-day
duties, including crash jobs, unexpected work
with a shorteterm deadline, work for which an
employee is called back to the office (cable
replies, special projects, etc0). It does not
include staying after working hours or coming
in on Saturdays to complete a normal work
assignment, official entertainment, "hande
holding", etco
le, Overtime (or compensatory time in lieu thereof)
eill not be paid for:
(1) Time necessary to complete normal
work assignments or duties which are cone
sbdered part of the job('
(2) The hour immediately before and
after the business day (0730 to 0830 hours;
1700 to 1800 hours) unless specifically
approved by the Division Chief?
(3) Division or Branch security checko
co No overtime or compensatory time will be allowed
unless the employee concerned has been specifically
directed to perform the work by his Branch or Staff
Chiefs and the overtime has been authorized prior to
its performance by the Division Chiefo
dm Clerical personnel shall not be directed to
perform overtime unless appropriately supervieedo
A Senior Staff
ao Overtime is authorized by the Chief of the Senior
Staff on the basis of written justification submitted by
the Branch Chiefs()
bo Blanket authority is granted by the Chief of the
Staff for Saturday duty secretary,.
II
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S-T
co Compensation of overtire is limited to secre-
tarial personnel?
50 An Area Division
au As a control on the amount of overtime that an
individual may work in a pay period for which he can
claim pay, the Division has a policy limiting such over-
time to five hours, and any overtime in excess of five
hours is credited aa compensatory leave?
60 A Senior Staff
mo Requests for authorization for overtime must be
supported by justification and must be approved by the
Branch Chief)
b10 No overtime is authorized except for off.ahour
duty officers, necessary clerical support, and on an
emergency workload basis,'
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