STANDARDIZED GOVERNMENT TRAVEL REGULATIONS AS AMENDED AUGUST 1, 1952

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A001900090058-1
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 34
• Document Creation Date: December 12, 2016
• Document Release Date: March 7, 2002
• Sequence Number: 58
• Publication Date: August 1, 1952
• Content Type: REGULATION

Approved For Release 2002/03/28: CIA-RDP4*m&" W'fti
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 STANDARDIZED
-overnnient Travel
Regulations
# As Amended
-August 1, 1952
Promulgated by the Bureau of the Budget)
 Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
STANDARDIZED GOVERNMENT
TRAVEL REGULATIONS AS
AMENDED
These regulations are issued for the guidance of
civilian officers and employees of the departments and
establishments as defined in the Travel Expense Act of
1949. Departments and establishments shall make
requisitions upon the Federal Supply Service for such
supply of these regulations as may be necessary to
meet their requirements.
1. Funds for traveling expenses.-Employees travel-
ing on official business will provide themselves with
sufficient funds for all current expenses, and are ex-
pected to exercise the same care in incurring expenses
that a prudent person would exercise if traveling on
personal business.
2. Reimbursable expenses.-Traveling e x p ens e s
which will be reimbursed are confined to those expenses
essential to the transacting of the official business.
3. Official station-post of duty.-Designated post of
duty and official station mean one and the same, the
limits of which will be the corporate limits of the city
or town in which the officer or employee is stationed,
but if not stationed in an incorporated city or town,
the official station is the reservation, station, or estab-
lished area, or, in the case of large reservations, the
established subdivision thereof having definite boun-
daries within which the designated post of duty is
located.
4. Leave of absence.-When leave of absence of any
kind is taken while in a travel status the exact hour
of departure from and return to duty status must be
shown on the travel voucher. (See par. 45a, 48, 49, 58,
69a, 87.)
1
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For F~eleaseaiM28rk RQTRr7&i s18A0019000e90058-1
II. AUTHORITY FOR TRAVEL
5. Farm of authority.-Except as otherwise pro-
vided by law all travel shall be either authorized or
approved by the head of the agency or by an official
to whom such authority has been properly delegated.
The administrative approval of the voucher will con-
stitute the approvals required in paragraphs 12, 13a
(2), 39, 45, 45c, 45d, 75, 76, and 79.
a. It is expected that ordinarily the authority will
be issued prior to the incurrence of the expenses and
will specify the travel to be performed as definitely as
possible unless circumstances in a particular case pre-
vents such action.
6. Cancel.
7. Cancel.
III. TRANSPORTATION
8. Delnition.-Transportation includes all necessary
official travel on railroads, airlines, steamboats, busses,
streetcars, taxicabs, and other usual means of con-
veyance. Transportation may include fares and such
expenses incident to transportation as baggage trans-
fer ; official telegraph, telephone, radio, and cable mes-
sages in connection with items classed as transporta-
tion ; steamer chairs, steamer cushions, and steamer
rugs at customary rates actually charged ; staterooms
on steamers. (See par. 13.) When required for travel
beyond the limits of the United States, fees in connec-
tion with the issuance of passports, visa fees, cost of
photographs for passports and visas, cost of birth cer-
tificates and charges for inoculation, which cannot be
obtained through a Federal dispensary, will be allowed.
a. The usual taxicab fares from station, wharf, or
other terminal to either place of abode or place of
business and from either place of abode or place of
business to station, wharf, or other terminal will be
allowed. (See par. 11.) For the purpose of this sub-
paragraph the term "place of abode" may be con-
Approved For Rttfftte2b `ft312$'ai' IWi ? 1W`i 9000'90058-1
 Approved For Releas&l l2 &3/ v1 IAE Y 718A001900090058-1
from which the employee concerned commutes daily
to his official post of duty. Reimbursement may be
allowed for the actual taxicab fare plus tips of 10
cents where the fare- is $1 or less or 10 percent of the
fare increased to the next multiple of 5 where the fare
exceeds $1.
b. Where the nature and location of the work where
temporarily stationed are such that suitable meals and
lodgings cannot be procured there, the expense of daily
travel required to procure subsistence at the nearest
available place will be considered as necessary trans-
portation not incidental to subsistence. A statement
of the necessity for such daily travel should accompany
the travel voucher.
c. Commissions for conversion of currency in foreign
countries may be allowed. (See pars. 90, 91.)
d. Charges covering exchange fees for cashing United
States Government checks or drafts issued in reim-
bursement of expenses incurred for travel in foreign
countries may be allowed. (See par. 91.) (Exchange
fees incurred in cashing checks or drafts issued in
payment of salary will not be allowed in travel expense
accounts.)
9. Routing of travel.-All travel must be by a usually
traveled route. Travel by other routes may be allowed
when the official necessity therefor is satisfactorily
established. (See pars. 15, 16, 87.)
10. Indirect-route travel.-In case a person travels
by an indirect route for his convenience, the extra
expense will be borne by himself and reimbursement
for expenses will be based only on such charges as
would have been incurred by a usually traveled route.
(See par. 49.)
11. Special conveyance.-The hire of boat, automo-
bile, taxicab, aircraft, livery, or other such convey-
ance will be allowed if the use of such facilities is
authorized or approved as advantageous to the Gov-
ernment whenever the employee or others rendering
service to the Government is engaged on official busi-
Approved For?Kelease 2b i2~$'S: ~ ~S~4~T f tA?001900090058-1
 Approved For IkeleasW28OM1P.i&-ROPT 4718A001900090058-1
In the case of hire of taxicabs, reimbursement may be
allowed for the actual fare plus tips of 10 cents where
the fare is $1 or less or 10 percent of the fare increased
to the next multiple of 5 where the fare exceeds $1.
a. If the hire of a special conveyance includes pay-
ment by the traveler of the incidental expenses of gaso-
line or oil, feeding and stabling horses, rent of garage,
? hangar, or boathouse, subsistence of operator, ferriage,
tolls, etc., the same should be first paid, if practicable,
by the person furnishing the accommodation, or his
operator, and itemized in the bill.
b. Where two or more persons travel together by
means of such special conveyance, that fact, together
with the names of those accompanying him and the
name of their employing agency, nnist be stated by
each traveler on his travel voucher.
c. Charges for the hiro of a conveyance of another
Government employee, of a member of the traveler's
family, or a member of the family of another Govern-
ment employee, will not be allowed in the absence of
a satisfactory showing that the conveyance was not
so procured because of such personal or official rela-
tionship ; and that the member of the family so fur-
nishing was not dependent upon the traveler for
support. The material facts should be reported in
the account.
12. Use of privately owned conveyance-Actual em-
peiisc basis.-The use of a privately owned conveyance
on an actual expense basis, as distinguished from a
mileage basis under paragraph 12a may be authorized
or approved: Provided, That the aggregate of allow-
able expenses, plus increased subsistence expenses, if
any, through increased travel time, or less subsistence
savings, if any, through reduced travel time, as the case
may be, does not exceed the cost of transportation
available by common carrier. For such travel on an
actual-expense basis the officer or employee will be en-
titled to reimbursement of the cost of gasoline, oil,
and feed of horses, and in addition thereto garage or
hangar rent and stabling of horses, while officially
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Rele 9ffP A$Sn.P 5RP'-471 8 001900090058-1
detained en route, and bridge, ferry, and other tolls.
For the purpose of determining the amount of increased
subsistence expenses, or subsistence savings for a given
period of time, the per diem rate of subsistence named
in the travel order will be, used. (See par. 5.)
Charges for repairs, depreciation, replacements, grease,
alcohol, flushing crankcases, towage, and like specula-
tive expenses will not be allowed. Exemption from
payment of tax. on gasoline in States providing such
exemption must invariably be claimed. The Standard
Federal Forms should be used for that purpose. When
exemption is refused, receipts must be obtained in
duplicate. (See also par. 83e.)
a. Mileage basis.
(1) Civilian officers or employees of departments
and establishments or others rendering service to the
Government, regardless of subsistence status and hours
of travel, 'shall, whenever such mode of transporta-
tion is authorized or approved as more advantageous
to the Government (except that no determination of
advantage is required where payment on a mileage
basis is limited to cost of travel ? by common carrier,
including per diem in each case) be paid in lieu of
actual expenses of transportation not to exceed 4 cents
per,mile for use of privately owned motorcycles, or
7 cents per mile for the use of privately owned auto-
mobiles or airplanes, when engaged on official business
within or outside their designated posts of duty or
places of service. In such cases the mileage rate as
authorized or approved may be paid from whatever
point the employee or other person rendering service
to the Government begins his journey. It is the 're-
sponsibility of proper officials of the departments and
establishments to fix such rates, within the maxima,
as will most nearly compensate the traveler for neces-
sary expenses. In determining whether such trans-
portation is more advantageous to the Government,
consideration will be given to the advantages resulting
from the more expeditious transaction of the public
Approved Fc4I'loc ewMO2YO 28a li PR84748A001900090058-1
 Approved For Wleasp
,49 81j ; F gz9Rs18AOO1900090058-1
vantages to the United States in the particular case.
In addition to the mileage allowance there may be
allowed reimbursement for the actual cost of ferry
fares, and bridge, road, and tunnel tolls. When
transportation is authorized or approved by privately
owned motorcycles or automobile, distances between
points traveled shall be as shown in standard highway
mileage guides or by speedometer readings. Any sub-
stantial deviations from distances shown in the stand-
ard highway mileage guides shall be explained. Mile-
age for use of privately owned airplanes shall be
determined by multiplying the actual elapsed time in
the air by the rated cruising speed of the particular
airplane. Any unusual conditions or circumstances
which influence the elapsed time in the air must be
explained. (See pars. 11, 12, 80e, 80h.)
(2) Mileage shall be payable to only one of two or
more employees traveling together on the same trip
and in the same vehicle, but no deduction shall be
made from the mileage otherwise payable to the em-
ployee entitled thereto by reason of the fact that other
passengers (Whether or not Government employees)
may travel with him and contribute in defraying the
operating expenses. The names of employees and the
employing agency should be stated. (See par. 89.)
13. Accommodations on trains, steamers, and sleeper
planes.
a. Train accommodations.
(1) Sleeping-car accommodations : One standard
lower berth when night travel is involved except that
the lowest first-class accommodation available may be
allowed on certification by the traveler on his travel
expense voucher that, at time reservation was made,
the accommodation, if superior to a standard lower
berth, was the lowest first-class available, which cer-
tification will be accepted as prima facie evidence.
When practicable, through sleeping accommodations
should be obtained in all cases where more economical
to the Government. The use of a compartment or such
Approved For R&h sse2'OV2Y01?28 a MPIUAf$89 .(R 19OOO9OO58-1
 Approved For Releaseii6&2I831Q8vrCNk4tDM&047181001900090058-1
proved by the head of the agency concerned or such
subordinates as he may designate may be allowed when
required for purposes of security.
(2) Parlor-car accommodations: One seat in.. a
sleeping or parlor car when the continuous rail journey
is more than 2 hours in duration and within the con-
tinental United States : Provided, however, That a stop
for the purpose of changing trains shall not be consid-
ered an interruption in the journey. If under emer-
gency or similar unusual circumstances the use of such
a seat is necessary for a journey of 2 hours or less, it
must be authorized or.approved. If the journey is
outside the continental United States, lowest rate first-
class accommodations available may be allowed with-
out regard to the length of the journey.
b. Steamer accommodations.
(1) Staterooms : Minimum first-class accommoda-
tion when stateroom is included in cost of passage, or
where the stateroom is a separate charge, except that
the lowest first-class accommodation available will be
allowed when notation is made on the travel expense
voucher that the accommodation superior to minimum
first-class was the lowest available at time reservation
was made. The notation will be accepted as prima
facie evidence and becomes a part of the certificate
signed by the payee on the face of his travel expense
voucher. (See par. 95.)
(2) Application for steamer accommodations: Ac-
commodations on steamers should be applied for at the
earliest practicable moment after receipt of the travel
order.
c. Sleeper plane accommodations.-One standard
berth on airplanes having sleeping accommodations
when overseas night travel, beginning or terminating
in the'United States, is involved.
14. Unused accommodations.-When a traveler finds
he will not use accommodations which have been re-
served for him, he must release them immediately.
15. Extra-fare planes and trains.-Travel by extra-
Approved For elease ` 0tU /3' `> bbii t *610 ' WA01900090058-1
 Approved For F Ieas"QQZW, {. 8rk -1R T s18A001900090058-1
whenever the use of such facilities is determined to
be more advantageous to the Government.
16. Special tickets.-Through tickets, excursion
tickets, reduced rate round-trip or party tickets should
be secured whenever practicable and economical. (See
pars. 9, 49).
IV. TRANSPORTATION REQUESTS
17-37. United States Government requests for trans-
portation forms and the procedures pertaining thereto
are prescribed by the Comptroller General of the
United States in General Regulations' No. 108.
V. BAGGAGE
38. Definition.-Baggage consisting of public prop-
erty, or private property to be used exclusively for of-
ficial business, and wearing apparel needed by the
traveler for the journey may be transported in the
necessary containers.
39. Excess baggage.-Baggage in excess of the
weight or of size greater than carried free by trans-
portation companies will be classed as excess baggage.
Claims for reimbursement for excess baggage charges
will be allowed when authorized or approved. All
charges for excess baggage must be supported by re-
ceipts showing the weight of the baggage and points
between which moved. (See par. 80a.)
40. Stoppage is transit.-Care should be taken to
stop baggage that has been checked on a ticket beyond
the point where the traveler leaves the train. If
baggage cannot be intercepted or transferred and is
carried through to original destination on unused por-
tion of ticket, full explanation of the facts should be
made to the administrative office at the time of trans-
mitting unusued ticket for redemption. Failure to ob-
serve this rule will result in any excess cost to the
Government being charged to the employee.
41. Transfer of baggage.-Necessary charges for the
Approved For F 'I$sa ~ 1~3 $ be lt P78-04718A001900090058-1
 Approved For ReleaseE2RO/2&vi A PA 4718A901900090058-1
42. Storage of baggage.-Charges for the storage of
baggage will be allowed when it is shown that such
storage was solely on account of official business.
43. Checking baggage.-Charges for the checking of
baggage will be allowed.
VI. PER DIEM IN LIEU of SUBSISTENCE EXPENSES
44. Definition.-?The per diem in lieu of subsistence
expenses will be held to include all charges for meals ;
lodgings, personal use of room during daytime, baths,
all fees and tips to waiters, porters, baggagemen, bell
boys, hotel maids, dining room stewards and others on
vessels, and hotel servants in foreign countries, tele-
grams and telephone calls reserving hotel accommoda-
tions, laundry, cleaning and pressing of clothing, fans
and fires in rooms ; 'transportation between places of
lodgings or where meals are taken and places of duty.
(See pars. 4, 8b.)
a. The term "lodgings" does not include accommo-
dations on airplanes, trains, or steamers, and the
expenses thereof are not subsistence expense. (See
par. 47 and 47a.)
45. Subsistence allowance.-A per diem allowance
not to exceed $9 in lieu of subsistence expenses for
travel on official business within the limits of the
continental United States may be authorized or ap-
proved.
For travel on official business beyond the limits of
the continental United States, a per diem allowance
not to exceed rates prescribed in appendix I of this
regulation may be authorized or approved. For travel
by commercial aircraft involving areas outside the
continental United States with different maximum per
diem rates; including stopovers involving less than 6
hours, a maximum rate of $6 is prescribed.
The per diem allowances provided herein represent
the maximum allowable, not the minimum. It is the
responsibility of the departments and. establishments
Approved For ReJerase-2# 02/@3/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Ik@IeasW2o gP29 YA-Rb14 18AO01900090058-1
to see that travel orders authorize only such per diem
allowances as are justified by the circumstances sur-
rounding the travel. To this end, care should be exer-
cised to prevent the fixing of a per diem allowance in
excess of that required to meet the necessary author-
ized expenses.
In any case where the employee's tour of travel re-
quires more than 2 months' stay at a temporary duty
station, consideration should be given to either change
in official station, or an adjustment in the per diem
allowance.
Per diem allowance for travel by means of a pri-
vately owned trailer may be authorized.
a. Except as stated below, if leave of absence begins
or terminates within the traveler's prescribed hours of
duty, subsistence allowance will terminate or begin at
the same time, but if leave of absence does not begin
or terminate within the traveler'3 prescribed hours of
duty, the traveler will be regarded as being in subsist-
ence status until midnight of the last day preceding
the leave of absence and from 12: 01 a. m. of the day
following the leave of absence. A traveler will be
considered to be in subsistence status on nonwork (lays
unless he returns to his official station or unless such
non-Work day is immediately preceded and followed by
leave of absence. Provided, That per diem in lieu of
subsistence may not be paid for more than two non-
work days where the leave of absence is immediately
preceded and followed by nonwork day(s). Frac-
tional leave of absence wholly within a day, where for
half of the prescribed working hours or less, will be
disregarded for subsistence purposes; where it exceeds
half of the prescribed working hours no subsistence
will be allowed. (see pars. 4, 48, 49, 58, 69a, 87.)
b. At the discretion of the administrative officials an
employee may be required to return to his official sta-
tion for nonwork days. In cases of voluntary return
of employees to official station for nonwork days the
maximum reimbursement allowable for travel cost to
and from headquarters and temporary duty station and
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Release 2002//8 C~IPAP9471801900090058-1
aov>1> NI A4, A s
per diem en route shall be travel expense which would
have been allowable had employee remained at tempo-
rary duty station.
c. Whenever a traveler takes leave of absence of any
kind because of being incapacitated due to his illness or
injury, not due to his own misconduct, the prescribed
per diem in lieu of subsistence, if any, shall be con-
tinued for periods not to exceed 14 calendar days
(including fractional days) in any one period of
absence unless, under the circumstances in a particular
case, a longer period is approved. No additional evi-
dence of the illness or injury need be submitted with
the travel voucher but the type of leave and duration
thereof must be shown on the voucher. The evidence
filed with the agency concerned, as required by that
agency under the annual and sick leave regulations of
the United States Civil Service Commission will suf-
fice. Refund of the per diem allowance shall be re-
quired from the employee in any case where he re-
ceives' hospitalization under any Federal statute or
receives reimbursement under such statute for hospital
expenses paid by him.
d. Transportation expenses to employee's designated
post of duty and per diem en route shall be allowed
whenever the employee becomes incapacitated due to
illness or injury not due to his own misconduct while
en route to or while at temporary duty station prior to
completion of temporary duty assignment when author-
ized or approved.
46. No allowance at permanent duty station.-Under
no circumstances will per diem in lieu of subsistence be
allowed an employee at his permanent duty station.
47. On vessels.-On vessels where the price of pas-
sage includes meals, per diem in lieu of subsistence on
shipboard will be allowed if specifically authorized
(gratuities to Government, employees will not be
allowed).
a. Not less than one-fifth of the authorized per diem
rate will be deducted for each meal and/or lodging
Approved Fo~RWr4A 'i f902/O3Y bt CIAQRDP' -0 P18A001900090058-1
 Approved For Release )2tt3 M8rn GIA-RB@Z.&fb 18A001900090058-1
b. In computing per diem in cases where the traveler
crosses the international date line (one hundred and
eightieth meridian) actual elapsed time shall be used
rathex than calendar days.
48. Time of departure and arrival.-The date and
hour of departure from and arrival at official station
and points to which temporary duty is performed must
be shown on the travel voucher where such arrival or
departure affects the per diem in lieu of subsistence
allowance or other travel expenses. Other points vis-
ited should be shown on the voucher but time of arrival
and departure is not necessary. For travel of 24 hours
or more Standard time should be used-for less than
24 hours the local time observed. (See pars. 4, 83e,
and 87.)
a. If duty at a particular place within the traveler's
itinerary is prolonged beyond a period of 30 days,
travel vouchers submitted before return should also
state the approximate period to be covered by his duty
assignment at such place, or the approximate date of
return to official headquarters, or both, as well as any
other pertinent facts which will tend to show that his
duty at such place is of a temporary nature.
b. The time of arrival at and departure from .a
place will be considered as the hour at which the train,
boat, or other conveyance used by the traveler actually
leaves or arrives at its regular terminal.
49. Indirect-route or interrupted travel.-Where for
traveler's personal convenience or through the,taking
of leave there is interruption of travel or deviation
from the direct route, the per diem in lieu of subsist-
ence allowed will not exceed that which would have
been incurred on uninterrupted travel by a usually
traveled route. (See pars. 9, 10, 45a, 87.)
50. Cancel.
51. Day defined.-In computing the per diem in lieu
of-subsistence for continuous travel of more than 24
hours, the calendar day (midnight to midnight) will
be the unit, and for fractional parts of a day at the
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Rele"&IbT '?/ 'Yti 'A P W-b4718Ab01900090058-1
commencement or ending of such continuous travel,
constituting a travel period, one-fourth of the rate for-
a calendar day will be allowed for each period of 6
hours or fraction thereof. When change in per diem
rate is made during a day, the rate of per diem in
effect at the beginning of. the quarter in which the
change occurs shall continue to the end of such quar-
ter. For continuous travel of 24 hours or less, consti-
tuting a travel period, such period will be regarded as
commencing with the beginning of the travel and end-
ing with the completion thereof, and for each 6-heur
portion of the period or fraction thereof one-fourth of
the rate for a calendar day will be allowed : Provided,
That no per diem will be allowed when the departure
is at or after 8 a. in., and the return on the same day
is at or prior to 6 p. m., or for any absence not exceed-
ing 3 hours.
VII. TELEGRAPH, CABLE, AND RADIO SERVICE
52. Authorized for offloial business.-Teletype, tele-
graph, cable, and radio service may be used on official
business when such expeditious means of communica-
tion is essential. The cheapest practicable class of
such service should be employed. The facilities of the
Signal Corps, United States of America, the Naval
Communication Service and the Public Buildings Serv-
ice for the dispatch of telegrams, radiograms, and tele-
type messages should be used whenever practicable to
do so.
53. Discretion in use.-The time required to trans-
mit and deliver telegrams, cablegrams, and radio-
grams, the difference in time between points, and the
probable closing time of offices should be considered
in determining the method of communication.
54. Form of messages.-Care should be exercised in
preparing messages to omit words, figures, and punc-
tuation unnecessary to the meaning of the message.
Initials and titles in the text and signature should be
Approved For Release 2002/03/28 : CIA-RDP78-04718A001900090058-1
 Approved For Ikelea?@YZW2Y %12811:'CI)4'K 1 I?1 8AO01 900090058-1
used only when needed for identification. Numbers
and dates in the text of telegrams, cablegrams, and
radiograms should be expressed in figures, except
where impracticable in code messages. Every mes-
sage should show the place and date of transmission.
55. Cancel.
56. Telegrams.-charges for official telegrams, cable-
grams, radiograms on official business will be allowed
provided a statement is furnished showing the points
between which service was rendered, the date, the
amount paid for each such telegram, cablegram, or
radiogram, and that they were on official business.
57. Reservation of accommodations.-Charges for
telegrams reserving airplane, sleeping-car, or steamer
accommodations are transportation expenses and may
be allowed when supported by a satisfactory explana-
tion showing the necessity therefor.
58. Personal messages.-Telegrams, cablegrams, and
radiograms applying for leave of absence or extension
thereof or of inquiry as to, or as to payment of salary
or expense vouchers, and answers thereto, or those
containing any matter of a purely personal nature,
must not be sent at Government expense. The mere
fact that the senders in the communications to which
there were responses were addressed by their official
titles does not transform telegrams on strictly private
business into official telegrams.
59. Payment of charges.-Official telegrams, cable-
grams, and radiograms sent to Government offices hav-
ing authorized charge accounts should be sent "Official
Business-Collect" unless otherwise directed by com-
petent authority. All others should be prepaid.
60. Prepayment demanded.-When "collect" service
is refused, payment of the amount demanded should be
made and the circumstances with a receipted copy of
the message should be reported immediately to the
administrative official.
61. Messages to be coded. When practicable, cable-
grams and radiograms should be coded in conformity
with a departmental or standard code.
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Relea oe ?0 ~ AV I ?71?5 718A 01900090058-1
62. Cancel.
63, Words chargeaible.-All messages shall be sub-
ject in all respects to the prevailing commercial count
of chargeable words, and the address and signature of
domestic messages shall be transmitted free, in accord-
ance with the commercial practice.
64. Cancel.
65. Cancel.
66. Fractional charges.-In cases where the charge
for a Government message, determined as herein pro-
vided, shall include a fraction of a cent, such fraction,
if less than one-half, is to be disregarded; if one-half or
more, it is to be counted as 1 cent.
67. Priority of official messages.-All Government
communications shal have priority over all other busi-
ness, except radio communications or signals, which
are given absolute priority under the Communications
Act of 1934, as amended, and shall be subject to the
prevailing classifications, practices, and regulations ap-
plicable to the corresponding commercial communica-
tions. All officers of the United States sending such
telegrams, should endorse thereon the words "official
business" and should report to the Federal Communi-
cations Commission any failure to transmit them in
such priority and any charge made in excess of the
rate above prescribed.
VIII. TELEPHONE SERVICE
68. Local calls.-Charges for local telephone calls on
official business will be allowed. The travel voucher
shall show the number of such calls, rate per call, total
amount expended each day, and that the calls were on
official business.
69. Long-distance calls.-Charges for long-distance
telephone calls on official business will be allowed,
provided a statement is furnished showing the points
between which service was rendered, the date, the
Approved For Rea lseaM M10912811, GIA 9P COVMW01900090058-1
 Approved ForRelease 2002/03/28 : CIA-RDP78-04718AO01900090058-1
GOVERNMENT TRAVEL REGULATIONS
official business. When the public interest so requires
the points between which the service was rendered
need not be stated in the travel voucher, but may be
stated in confidence to the administrative official.
a. Telephone calls applying for leave of absence or
extension thereof or inquiry as to, or as to payment of
salary or expense vouchers, and answers thereto, or
those as to any matter of a purely personal nature,
must not be made at Government expense, and charges
therefore will not be allowed.
IX. EXPRESS AND FREIGHT
70. Government bills of lading.-Shipments by ex-
press or freight of Government property not classed as
baggage and not admissible to the mails should be made
on Government bills of lading, if practicable. (See
par. 38.)
71. Payment of charges.-Charges on shipments
made on Government bills' of lading must not be paid
by the traveler. (See par. 73.)
72. Freight service to be used.-Shipments must not
be made by express when ordinary freight service will
answer the official needs, due consideration being given
to the probable cost of collecting or delivery the
shipment and the time required for transmission.
73. Prepayment demanded.-When acceptance of
shipments on Government bills of lading is refused,
payment of the amount demanded should be made,
and the circumstances, with a receipt, should be re-
ported immediately to the administrative official of the
department or independent establishment.
74. Receipts for cash payments.-When Government
bills of lading are refused or not used and cash pay-
ment is demanded, the carrier's receipt showing the
original point of shipment, destination, number of
packages, contents and separate weight of each pack-
Approved Forel~~tf,rv3y1'1g~6 ~1~i01900090058-1
 Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
GOVERNMENT TRAVEL REGULATIONS 17
75. Definition.-Charges for necessary stenographic
or typewriting services or rental of typewriting ma-
chines in connection with the preparation of reports or
correspondence, clerical assistance, services of guides,
interpreters, packers, drivers of vehicles, storage of
property used on official business will be allowed when
authorized or approved.
NOTE.-Neither payment nor reimbursement will be allowed
under any agreement made by the traveler with an officer or
employee of the Government for personal services..
76. Hire of room for official use.-When necessary to
engage a room at a hotel or other place in order to
transact official business, a separate charge therefor
will be allowed when authorized or approved. (See
par. 80i.)
77. Method of payment.-Where cash payment is
made for such services reimbursement for the charges
actually made may be allowed if the voucher is sup-
ported by receipts showing the quantity, unit, and unit
price.. If cash payment is not made the account should
be approved by the traveler, certified by the payee, and
forwarded to the administrative official for approval.
and payment to be made direct to the person who ren-
dered the service. The account must show the dates
of service, quantity, unit, and unit price, and such other
particulars as may be needed for a clear understand-
ing of the charge. If Government voucher form is not
used, care should be taken that each account is sub-
mitted in duplicate, the original of which shall. bear
the approval of the traveler and the following certifi-
cate by the payee: "I certify that the foregoing account
is correct and just and that payment therefor has not
been received."
78. Cancel.
79. Other expenses.-Miscellaneous expenditures,
not enumerated herein, when necessarily incurred by
Approved FotE%iK trav isfhe404=i ion "b&oV~/~ 01900090058-1
 Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
18 GOVERNMENT TRAVEL REGULATIONS
80. Receipts required.-Receipts, when practicable
to obtain them, will be required for :
a, Baggage, excess. (See par. 39.)
b. Clerical assistance, where the amount involved is
in excess of $3. (See par. 75.)
c. Extra-fare trains and planes. (See par. 15.)
d. Foreign-exchange fees. (See pars. 8c, 90, 91.)
e. Hire of special conveyance such as livery, boat,
automobile (not taxicabs locally), aircraft, etc., where
the-amount involved is in excess of $3. (See par. 11.)
f. Livery and other special transportation receipts
must describe the service hired as "one horse and
buggy," "two horses and wagon," "with driver," "auto-
mobile," "one airplane with pilot," etc., state the serv-
ice rendered, and the rate of compensation by the day,
hour, or other unit, as may have been agreed. If the
subsistence of driver or team is included in the cost,
that fact must be stated. Receipts should be obtained
on Standard Form 1012d (reverse), or receipted bill
on regular bill heads or other forms of commercial
receipts, will be accepted, provided they are properly
made out to show the entire period and service ren-
dered, or articles purchased, and the unit price.
Receipts in foreign languages should bear the English
translation.
g. Miscellaneous emergency expenditures, where the
amount involved is in excess of $3. (See par. 79.)
h. Operating expenses of a privately owned convey-
ance, such as gasoline, oil, garage and hangar rent,
feeding and stabling of. horses, where the amount in-
volved is in excess of $3. (See par. 12.)
i. ~ Rental of rooms for official business. (See par.
76.)
j. Rental of typewriting machines. (See pars. 75,
77, 78. )
k. Services, personal, such as guides, interpreters,
Approved For F r4g i wA /~i e~ r~nt0r-M;-047 amountIn-
 Approved For Releatew2992 3/2&YnIAt Jla78 4718 O19OOO9OO58-1
1. Services, stenographic and typewriting, where the
amount involved is in excess of $3. (See pars. 75, 77,
78.)
m. Shipments, freight, or express. (See pars. 70 to
74, inclusive.)
n. Sleeping-car, parlor-car, and stateroom fares,
WHEN PAID FOR IN CASH, within the continental
limits of the United States; or on coastwise transpor-
tation lines. In cases where coupons or checks are
not given by the transportation company, and it is so
stated in the expense account, same will not be re-
quired. Seat or berth checks. will be sufficient, or a
certification by the traveler that such receipts have
been lost may be accepted as authorizing reimburse.
ment of such expenses.
o. Steamer chairs, steamer cushions, and steamer
rugs. (See par. 8.)
p. Storage of baggage or property, where the amount
involved is in excess of $3. (See pars. 42, 75, 77, 78.)
q. Telegrams, cablegrams, radiograms where the
amount involved is in excess of $3.
r. Telephone messages, long distance, where the
amount involved is in excess of $3, except that where
a coin box telephone is used at an automatic station
and it is so stated in the travel voucher, a receipt will
not be required. (See par. 69.)
s. Copies of records, etc., furnished by State officials
(clerks of courts, etc.). (See par. 77.)
t. Passports, visas, photographs for either, affidavits,
certificates of birth, health, or identity, and charges for
inoculation, where for any such item the amount is in
excess of $3. (See par. 8.)
If it is impracticable to furnish receipts in any case
as above required, the failure to do so must be fully
explained in the expense account. Mere inconvenience
in the matter of taking receipts will not be considered.
In no case shall a receipt be taken in duplicate, except
as provided in paragraph 12.
When the duties of the traveler are of a confidential
n ture and the public interest so requires the require-
Approved For Release 2002/03/28 : CIA-RDP7$-047f8A001900090058-1
 Approved For Fleas '~1 ft,6'SP2P~Ti&-
PT` '4718AO01900090058-1
meats for receipts may be waived by the executive head
of the department or independent establishment.
81. Cancel.
XII. TnAVnr. VoucHERs
82. Memorandum of expenditures.-All persons au-
thorized to travel on business for the Government (see
certificate on travel voucher form) should keep a
memorandum of expenditures - properly chargeable to
the Government, noting each item at the time the ex-
pense is incurred, together with the date, and the
information thus accumulated will be available for the
proper preparation of travel vouchers.
83. Travel voucher form.
a. All claims for the reimbursement of traveling ex-
penses shall be submitted on the regular authorized
form of travel voucher and must be itemized and stated
in accordance with these regulations.
b. Every travel voucher must be supported where
practicable by a copy of the travel authorization, or,
if travel authorization has been tiled or attached to
previous voucher, proper reference thereto should be
made. (See par. 5.)
c. Every travel voucher must show in the space pro-
vided for such information on the voucher form the
serial numbers of the transportation requests issued,
giving dates of travel, the points of departure and
destination, name of transportation company, and the
value of the transportation secured.
d. Travel vouchers must he supported by receipts as
required by secti.on XI of these regulations.
e. When special conveyance or a privately owned
conveyance is used, the travel voucher must show the
dates and points of travel, and kind of conveyance
used. If the distance traveled between any given points
is greater than the usual route between these points,
the reason for the greater distance should be shown.
When travel is authorized by a privately owned con-
veyance on an actual expense basis, a statement shall
also be furnished showing the make of the automobile
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For ReI , ;Q MQ3kai$v CIA;c 8r; 4718A001900090058-1
used, as well as the quantity of gasoline and oil con-
sumed and places between which the travel was per-
formed, and the distance, unit price per gallon or quart
paid, and whether all gasoline, oil, garage rent, feed
and stabling of horse, and bridge; ferry, or other toll,
for which claim is made, was used or occasioned by
official travel.
84. Rendition of accounts.-Unless otherwise re-
quired by law, accounts should be rendered currently
but not more frequently than monthly in duplicate,
the original voucher only being signed, and should
be prepared by typewriter with carbon duplicate when-
ever practicable. When vouchers are prepared with
ink, only ink of a permanent nature should be used.
85. Itemization of accounts.
a. Items in travel vouchers must appear is chrono-
logical order and all charges for the period covered
must be included.
b. Itemization of subsistence expenses must not be
made in travel vouchers as a per diem is allowed in lieu
of subsistence expenses. The exact period for which
per them is claimed, however, must be stated.
c. Items suspended from previous travel vouchers
and reclaimed (see par. 88) must be stated after all
other items have been listed.
d. Receipts must be numbered consecutively, com-
mencing with No. 1 for each account.
e: Where claim is made for transportation obtained
wish cash, the travel voucher must show the name or
initials of the transportation company.
86. Erasures and .alterations.-Erasures and altera-
tions in totals on travel vouchers must be initialed by
the traveler, and erasures and alterations in the totals
on receipts must be initialed by the person who signed
the receipt.
87. Indirect-route travel.-The travel voucher should
set forth the details of the expenses actually incurred,
the hour of departure from post of duty, and the hour
Approved FoVFWVAA gt 216kY611 : (dfA- 07V'64718A001900090058-1
 Approved For FAIeass Q29g(q Ac-Z%41 8A001900090058-1
11~ 4L
88. Suspension of cha)?yes.-Items in travel vouchers
not stated in accordance with these regulations, or not
properly supported by receipts when required, will be
suspended and the notification of such action will indi-
cate the reasons therefor. Such items as may be sub-
sequently allowable should be included in a subsequent
regular or supplemental travel voucher. Full itemi-
zation will be required for all suspended items which
are reclaimed and charges must be supported by the
original suspension notice or a copy thereof.
89. Payments to other employees.-Reimbursement
will not be allowed for payments made to other Govern-
ment employees for transportation expenses, except in
cases of necessity, which shall be satisfactorily
explained.
90. Foreign currency.-Persons traveling in foreign
countries should report their expenditures by items, in
the money of the country in which made. The total
expenditure in foreign currency must be converted
into United States dollars at the rate or rates at which
the foreign money was obtained. Every time money is
converted the traveler should obtain a receipt to be
attached to the account, which must show the rate of
conversion and the commission charged. (See par.
8e.)
91. Exchange fees.-Charges for cashing United
States Government checks or drafts issued in reim-
bursement of expenses incurred for travel in foreign
countries will be allowed in subsequent vouchers. (See
par. 8d.)
92. Cancel.
93. Cancel.
04. Cancel.
95. Travel by American ships.-Section 901 of the
Merchant Marine Act of 1930 (49 Stat. 2015), pro-
vides : "Any officer or employee of the United States
traveling on official business overseas or to or from
any of the possessions of the United States shall travel
and transport his personal effects on ships registered
Approved For F o e 12002103f219iJtG1AtRDPT8rG49 -W1900090058-1
 Approved For Rele&?*E2807M3/1"'''Cik'R$?-134718Ab01900090058-1
are.available unless the necessity of his mission re-
quires the use of a ship under a foreign flag : Provided,
That the Comptroller General of the United States
shall not credit any allowance for travel or shipping
expenses Incurred on a foreign ship in. the absence of
satisfactory proof of the necessity therefor."
96. Advance offunds.-The head of each department
or establishment or his designated representative may
advance, through proper disbursing officers to any per-
son entitled to per diem or mileage allowances, such
sums as may be deemed advisable considering the
character and probable duration of the travel to be
performed. As a general rule, advances should be held
to a minimum and allowed only when it is indicated
that an advance is necessary. Normally the sum
advanced to any person shall not be in excess of such
amounts as deemed advisable considering the character
and probable duration of the travel to be performed.
In determining the amount to be advanced considera-
tion shall be given to the time which will elapse before
the receipt of periodic reimbursement vouchers.
Advances to travelers shall be chargeable to the
appropriation or other funds available for the payment
of the traveler's expenses.
a. It shall be the responsibility of the head of each
department or establishment, or his designee, to assure
that the amount previously advanced is deducted from
the total expenses allowed or that it is otherwise recov-
ered. In cases where the traveler is in a continuous
travel status, or where periodic reimbursement vouch-
ers are submitted on specific authorizations, the full
amount of travel expenses allowed may be reimbursed
to such traveler without deduction of his advance until
such time as the final voucher is submitted. If the
amount advanced is less than the amount of the
voucher on which the advance is deducted, the traveler
shall be paid the net amount. In the event the advance
Approved For Release 2002/03/28 : CIA-RDP78-64718AO01900090058-1
 Approved For lit least;!, M23l A?J -l KAW 18AO01900090058-1
exceeds the reimbursable amount, the traveler shall
refund immediately such excess.
In the event of cancellation or indefinite postpone-
ment of authorized travel the head of the department
or establishment, or his designee, shall take immediate
steps to secure the refund of any advances that may
have been made.
Outstanding advances which have not been fully
recovered by deductions from reimbursement vouchers
or voluntary refunds by the traveler shall be recovered
promptly by the head of the department or establish-
ment, or his designee, by "set-off of salary due, retire-
ment credit, or otherwise, from the person to whom
advanced, or his estate, by deduction from any amount
due from the United States, or by such other legal
method of recovery as may be necessary." Salary or
other amounts due shall be resorted to ahead of the
retirement credit. In view of these protections which
are specifically included in the act, travelers, under
normal circumstances, shall not be required to furnish
bonds in order to obtain travel advances. However,
this does not preclude the requiring of bonds or other
security by departments and establishments where the
interests of the United States would not otherwise be
fully protected. Whenever a bond of indemnity may be
required, Standard Form 19, revised July 1949, shall
be used.
b. Cantcel.
c. The accounting for cash advances for travel pur-
poses, recovery, and reimbursements shall be in accord-
ance with procedures prescribed by the General
Accounting Office.
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Release 2002/03/28 : CARDP78-O4718AOO19OOO9OO58-1
APPEND.
Maximum
Maximum
per diem
per diem
Locality rates
Locality rates
Afghanistan----____
$6
Dominican Republic-
15
Alaska-- -------------
11
Ecuador-----------
8
Albania____________
10
Egypt -------------
11
Algeria_____________
12
El Salvador --------
11
Andorra ------------
10
Estonia ------------
22
Anglo-Egyptian Su-
Ethiopia -----------
10
dan--------------
11
Fiji Islands ---------
6
Angola_____________
Australia -----------
Austiia------------
11
7
8
Finland ------------
France, except Paris,
Rueil Malmaison,
10
Basutoland ---------
6
Suresnes,Versailles-
10
Belgian Congo --------
Belgium ------------
11
12
French Camerons _ _ _
French Equatorial
11
Bermuda -----------
13
Africa -----------
11
Bolivia_____________
7
French Morocco____
11
Brazil______________
British Honduras---
12
6
French Somaliland- _
French West Africa,
11
British Guiana ------
8
except Sengal-----
11
British Somaliland-- '
7
Gambia ------------
- 7
British West Indies,
Germany -----------
8
except Nassau__-_
8
Gibraltar -----------
7
Bulgaria -----------
Burma :
Rangoon ---------
14
13
Gold Coast ---------
Great Britain and
North Ireland, ex-
7
Other ------------
6
cept London ------
8
Cambodia ----------
10
Greece_____________
12
Canada ------------
11
Greenland ----------
6
Canton Islands -----
11
Guam_____________
11
Ceylon_____________
8
Guatemala---------
11
Colombia ----------
14
Haiti --------------
11
Costa Rica ---------
11
Hawaii__________
11
Cuba______________
15
Hong Kong ---------
11
Cyprus ------------
7
Hungary -----------
6
Czechoslovakia -----
6
Iceland ------------
10
Denmark-----------
8
Indonesia -----------
- 6
25
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Rtease630 Q ,-I1R R r - 4 18AOO19OOO9OO58-1
Maximum
per diem
Locality rates
Maximum
per diem
Locality rates
Iwo Jima -----------
Iraq---------------
Ireland ------------
6
11
8
Paraguay ----------
Paris, Rueil Malmai-
son, Suresnes, Ver-
6
Italy, except Rome_
10
sailles------------
16
Japan--------------
,Jordan-------------
11
11
Peru---------------
Philippines:
-10
Kenya-------------
7
Other than Manila-
10
Korea_____________
6
Manila -----------
16
Kuwait ------------
Laos---------------
Latvia-------------
10
7
22
Poland_____________
Portugal:
Except Azores and
6
Lebanon -----------
Liberia-------------
12
11
Madeira Islands-
Azores and Ma-
11
Liechtenstein -------
12
deira Islands-__-
7
Lithuania ----------
22
Portuguese Guinea__
10
London, England--__
10
Puerto Rico ------
11
Madagascar --------
10
--
Rhodesia
Northern
6
Malaya------------
Malta and Gozo _ _ _ -
8
8
,
-
Rhodesia, Southern--
6
Mexico ------------
8
Rome, Italy --------
14
Midway------------
it
Rumania -----------
16
Mozambique-------
10
Ryukyu Islands-----
6
Nassau__ _
14
Saudi Arabia --------
18
Netherlands West
Sengal_____________
14
Indies -----------
14
Sierra Leone --------
7
New Caledonia-----
7
Singapore ----------
10
New Zealand-------
Nicaragua----------
Nigeria ------------
6
8
7
Southwest Africa----
Spain :
Except Canary Is-
7
Norway- ------------
10
lands ----------
10
Nyasaland ---------
6
Canary Islands---
6
Palestine:
Spanish Morocco----
7
Except Jerusalem _
13
Spanish Sahara -----
7
Jerusalem --------
9
Surinam- -----------
7
Panama, including
Swaziland ----------
7
Canal Zone-------
13
Sweden ------------
10
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Rele W
,AQ3/gNzcI P18?0A718001900090058-1
Maximum
Maximum
per diem
per diem
Locality rates
Locality) rates
Switzerland---__-_--
9
Union of Soviet So-
Tanganyika--___-__
7
cialist Republics_
30
Thailand:
Uruguay-----------
14
Bangkok ---------
11
Vatican City-------
14
Other ------------
6
Venezuela ----------
18
Togo
-------------
11
Vietnam -----------
16
-
Trieste-------------
11
Virgin Islands ------
11
Tunisia ------------
11
Yugoslavia-- ---------
13
Turkey ------------
12
Wake--------------
11
Uganda -----------
Union of South Af-
6
Zanzibar -----------
Other localities and
7
rica--------------
7
ocean travel ------
9
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
INDEX
Par.
Absence from travel status-------------------------------- 4,45s,48,49
Accounts. (See Expense accounts.)
Actual expenses. (See Expenses.)
Advance of funds--------------- 96
Airplane:
Hire of it
Use of- --------------------------------------------------- 8,12a
Alterations and erasures------------------------------------------ 88
American ships----------- 95
Approval. (See Authorization.)
Arrival. (See Official station.)
Authorization for:
Travel---- a- 5
Per stellowanco------------------------------------------- 45
Subsistence ---------------- -------------------------------- 45
Miscellaneous services____________________________75
Hire of room 76
Automobile:
Hire of------------------------------------------------------ 11,80e
Use of privately owned______________________________ 12, ].2a, 80h, 83e
gag
Bage:
Checked on ticket -------------------------------------------- 40
Checking---------------------------------------------------- 43
Definition 38
Excess 39
Hand------------------------------ 41
Stoppage in transit------------------------------------------- 40
Storage------------------------------------------------------ 42,80p
Transfer------------------------------------------------------ 41
Berth:
Allowance----------------------------------------------------- --------------- 13a
Checks as receipts-------------------------------------------- son
Release of accommodations_________________________ 14
Bills, receipted 80f
Bills of lading---------------------------------------------- 70, 71, 73, 74
Boats------------------------------------------------------------- 11
Broken travel---------------------------------------------------- 40,49
Bus fare 11
Cab hire----------- 11
Cablegrams. (See Telegrams.)
Car fares-------------------------------------------------------- 8,44
Carriage fares----------------------------------------------------- 11
Chair, steamer---------------------------------------------------- 8
Chair-car seats-------------------------------------------------- 13,80n
Accommodations not used____________________________________ 14
Checking of baggage---------------------------------------------- 43
Cleaning and pressing of clothes__________________________________ 43
Clerical assistance ------------------------------------------------ 75
Confidential business--------------------------------------------- 56
Conveyance, special------------------------------------------ 11, 80e, 83e
Copies of ofcialrecords -_---------------------------------------- 80s
Approved For Release 2002/03/28 : CIA-RDP78-04 18AO01900090058-1
 Approved For Reltg;QQ??pW2&EQI&4718Ak001900090058-1
Par.
Day deflned------------------------------------------------------ 51
Departure. (See Official station.) 80
Erasures and alterations------------------------ 39
Excess baggage ----------------------------------------------------
Exchange fees. (See Foos.
Expenditures: 79
Emergency---------------------- ----------------------
How to be stated--------------------------------------------- 85a
Expense accounts: 80
Alterations and erasures-------------------------------------- 85a
Expenses to be itemized------------------------------------- 91
False statements in-------------------------------------------
Per diem in lieu of subsistence, statement of------------------ 84
Rendition of, involving per diem allowance------------------- 84
Suspension from---------------------------------------------
-------------- ---- ----- -- ------- 83a, b, e
Travel, preparation of---------------------------------------
Travel, expenditures to be stated in chronological order------- 85a
Expenses:
Accommodations shared with others-------------------------- 13a
Itemization of------------------------------------------------ 85a
Reimbursable------------------------------------------------ 42 2
Subsistence---------------------------------------------------
Travel, unusual---------------------------------------------- 11,15
Vessels, on----------------------------------------------------
Express:
Bills oflading ---------------------------------------- 70,71,73,74
General regulations------------------------------------------- 70,74
Extra-fare planes,trains ----------------------------------------- - 15
Family, members of---------------------------------------------- 12
Fans and fires in room-------------------------------------------- 44
Fares: 11
Boat------------------------------------------------------- 11
Bus ----------------------------------------------------------
Pullman----------------------------------------------
Extra 80n
on limited trains--------------------------------------- 1315
5
Shared with others-----------------------------------------
Sleeping or parlor car----------------------------------------- 13
Streetcar------------------------------------------------ 8
Taxicab------------------------------------------------------
--------------- --------------- 8a
-------------------- -
Feed and stabling of horses--------------------------------------- 12
Fees: 44
Bellboys and maids------------------------------------------- 44
Dining-room stewards---------------------------------------
Exchange------------------------------------------------- Sd,90,91
Porter, Pullman------------------------------------------- 44
Stewards ----------------------------------------------------- 44
Subsistence-------------------------------------------------- 444
4
Waiters------------------------------------------------------- 51
Foreign exchange. (See fees.)
Fractional part of a day----------------------------------------?
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Re eas ZfQ 88,1,, Fj P,718 .M418A001900090058-1
Freight: Par.
Bills of lading----------------------------------------- 70, 71, 73, 74
Charges, receipt required----------------------------- ---- 74, 807x.
Funds, for travel expenses __-___.------------------_______ 1.
Garage rent -------------- 12
Gasoline, private automobile ----- -- -------- 12, 12a,80h,83e
Guides-------------------------------------------------- 75
IIote] accommodations, telegrams regarding reservations of_ - _ --- . 44
Identification of traveler------------------------------------------ 22
Indirect-route travel-------------------------------------- 9, 10, 49, 87
Interpreters-------------------------------------------------------- 75 ntcrruptedtravel------------------------------------------------- 40,49
Items suspended ------------------- ----_____________________
Jurats. (See Oaths.) ------ 88
Laborers ----- ------------------------------------------------------ 75
Lading, bills of ---------------------------------------------- 70,71,73,74
Laundry--------------------------------------------------- --- 44
Leave of absence: Telegrams regarding------------------------------------- 58
While traveling--------------------------------------- 4.49
Letters of authorization. (See Authorization.)
Livery--------------------------------------------- 11, Ste, 83e
Lodging--------------- ---------------------------------------- 44, 47a
Meals ---------------------- - - - - - - --- ------------------------- 44,47?
-
Menorandum of expenses -------- ___-_ --- 82
Messages. (See Telegrams and telephones.)
Miscellaneous expenses:
Expenditures------------------------------- - 79
Services --------------------------------------------------- 75
Motor vehicles ------------------- ----------------- 11,12, 12a, 80e. h, 83e
Offices, rent of. (See Rooms.)
Official records, copies of --------------------------------- 80s
Official station:
Arrival and departure- _______________________ 4,48,48a,b
Defined-------------------------------------------------- 3,12a
Subsistence at--------------------------------------------- 46
Official travel, authority for______________________________________ 5,(>
Oil, private automobile ---------------------------------- 12, 12a,805, 83e
Parlor car -------------------------------------------------- 13, 10n
_lccocnodations not used ------------------------------------- - 14
Fire --------------------------------------------------------- 13b
Payments to other employees------------------------------------- 89
Passports---------------------------------------------------- 8,75
Per diem in lieu of subsistence expenses:
Rules governing------------------------------ 44, 47, 48, 49, 51
Statement of accounts---------------------------------- -- 855
Porter fees, Pullman---------------------------------. 44
----
orterage of baftgago-- ---- - ------ ---- ---- --- - 44
Pressing and cleaning of clothes----------- ----------_ -------- 44
Privately owned vehicles------------------------------- 12, 12a, 804, 83e
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For Release 200?33? ? g1&8P~17M471 & 001900090058-1
GOVERNME VE
Par.
Pullman accommodations (see also Fares): Par13a
Berth or seat shared d with others------------------------------ gOn
Cheeks as receipts.--_---------------------------------------
Release of accommodations----------------------------------- 14
Radiograms. (See Telegrams.)
Receipts:
How stated------------------------------------------------ --
When required---------------------------------------- 80, 83d; 85d
When not required------------- ------- - -------------- 80
Reimbursement accounts. (See Expense accounts.)
Repairs of privately owned vehicles------------------------------ 112
2
Reservations not used---------------------------------
Resubmission of suspended items------------------------ - -- 88
Return to travel status--------------------------------- 4, 45a, 48, 49, 87
Rooms, rent of, for official business------------------------------- 76
Round-trip tickests----------------------------------------------- 16
Routes, travel via direct. __--------_ -__ 9,10,49,87
-------------------__-
Seat checks, parlor or chair car------------------------------- 700n
Shinments, express and freight -------------------------------74
Ships, American --------------------------------------------------
accommodations------ ---------------------- 13, 14, 28, 80n
Accommodatibnsnotused --_------------------ ----- --- 14
Special conveyances------------------------------ 11, 12,12a,80e,8,83e
Staterooms on steamers-------------------------------------- 13,14,80n8
Steamer chair---------------------------------------------------
Steamer rug------------ ---------------------------------------- 8
Stenographic or typewriting services ------------------------------ 75,77
Stewards, cabin and deck---------------------------------------- 44
Stop-overs-------------------------------------------------------- 2G 26,40
Storage charges:
Baggage----------------------------------------------------- 42
Public property ---------------------------------------------- 75
Strootear fares. (See Fares.)
Subsistence------------------------------------------------------- 44
Allowances--------------------- ---------------------------- 45
At official station--------------------------------------------- 446
4
Definition -------_-- ------------
--------------------------
Furnished in kind-------------------------------------------- 447
7
On vessels---------------------------------------- ------- --
Per diem, in lieu of-------------------------------- 44, 47a, 48, 49, 51
Taxicabs-------------------------------------------------------- 8, 8a
Telegrams------------------------------------------------------- 52,87
Coding------------------------------------------------------- 61
Confidential---------------------------------------------- --- 8556
6
Copies required-----------------------------------------
Endorsements of-------------------------------------------- 55
Leave of absence--------------------------------------------- 58
Official, prepayment of charges------------------------------- 56,60
Payment for--------------------------------------------- 59, 60, 80q
Personal ------------------------------------------------------ 52,58
Approved For Release 2002/03/28 : CIA-RDP78-04718AO01900090058-1
 Approved For F easg j&,W?81,~AC.I~Q-F P 78-004 718AO01900090058-1
Telegrams-C on tinuod
P
Par.
reparation of-._--------------------
es __
Priority of official messa
_"`-"-------
5=1
g
]fates for
67
Reserving accommodations
66
Tole )hone: ----
----- ---
44,57
'Polls
Transfer
bag
a
e
--------
12
,
g
g
- -----
Tran
ti
41
spore
on--------------
B
---
---
8-16
etween lodgings and place
C harges
(See Fares
)
-------
--------------
Sb
.
.
Definition__-------------------- Requests. (See Tr-ansportation requests
) --------------------- 8
.
Ships, American 95
S
i
l
pec
a
conveyances -----__-___----------------- 11, 12,12a,80e
It 83e
Trans
t
ti
,
por
a
on requests ---------------------------------
ravel:
i,ocal calls..----------- fb
Long distance, tolls-----------------------------------------
Personal calls---- - - ----- ----- ------ 69,80r
Tickets: ------------------------------ - 69a
Special ------------------------------------------------[6,30
Unused portion, disposition____________________ 32,40
Pips. Use (SSe-ee F Feesees.).)
------------------------------------- - - 16,30,32
Accounts, preparation of--------------------- 9'1,94
Aetna] expenses----------------- -- ---------- 4
5
Authority for- 8
Direct routes------------------------ -------- ------- 9
Expenses------------------------------------ ---- 5-16
Expenses, itemized __---------------------------------------- 85a
Ftmds for 1
Personal
'Cranks -------------------------------------------- 10, 13a, 20, 27
------------------------------
T YPewriting --------------------- 39
service ------------------------------------------- 75, 77, 78
Vehicles:
Hire of---------------------------------------------- - 11,80e,83e
Privately owned -------------------------------------- 12, 12a, 80)e, 83e
Visa fees ----------------------------------------------------- 7c
~Vaaerfees ------------------------------------------------- 44
Approved For Release 2002/03/28?ecG4AsRDR78R0.47s18AO01900090058-1