GUIDE TO OCD REFERENCE SERVICES & FACILITIES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A001800100004-9
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 15
• Document Creation Date: December 12, 2016
• Document Release Date: August 20, 2002
• Sequence Number: 4
• Publication Date: January 1, 1954
• Content Type: REPORT

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JANUP
GUIDE TO OCD
REFERENCE SERVICES & FACILITIES
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CIA LIBRARY
GRAPHICS REGISTER
LIAISON DIVISION
INDUSTRIAL REGISTER
MACHINE DIVISION
OFFICE OF COLLECTION & DISSEMINATION
CENTRAL INTELLIGENCE AGENCY
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CONFIDENTIAL
The purpose of this Guide is to make you better acquainted with the people and the tools available in
OCD to aid you in your intelligence work. We hope you will establish direct and informal contact with all
members of the OCD staff, calling upon them for any services which you feel OCD should be able to pro-
vide. Whenever it happens that you fail to get as good service as you desire, discuss the problem with the
Division Chief concerned. The only way that we can improve the service is to learn of the things that go
wrong.
OCD wishes to operate with a minimum of controls, paperwork, and protocol. But it must serve all
Offices and Staffs of CIA, as well as the IAC agencies; and it cannot assign highest priority to all requests.
Therefore some controls and channels are needed, but there is nothing sacrosanct about them. Division
Chiefs can and do find shortcuts when really urgent problems come up.
JAMES M. ANDREWS
Assistant Director
Office of Collection and Dissemination
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CONTENTS
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GRAPHICS REGISTER 3
INDUSTRIAL REGISTER 4-5
LIAISON DIVISION 6-7
CIA LIBRARY 8-9
MACHINE' DIVISION 10
INDEX TO OCD 11
OFFICE OF COLLECTION AND DISSEMINATION
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Central Intelligence Agency
Office of Collection and Dissemination
SUMMARY OF CENTRAL REFERENCE FACILITIES
and Other OCD Services
OCD is an intelligence reference and service Office for the use of research and operational personnel
in CIA and the intelligence components of the IAC agencies.
The reference material collated by OCD has been coded and machine indexed by subject, area, source,
date, and security classification. The basic intelligence document file is indexed in accordance with the CIA
Intelligence Subject Code and i
i
t
s ma
n
d by the CIA Library. It is supplemented by specialized intelli-
gence materials such as industrial data photogra hs d t'
p an m
e
J suc materials. 25X1 B
o ion picture films. The
Industrial, and Graphics Registers should be consulted when ou ne
d h
The Intellofax System developed by OCD combines the use of punched cards with electronic facsimile
machines. Bibliographic or summary data are printed on the cards, which are alo punched to facilitate
rapid machine selection of those pertinent to your inquiry. You may then consult the selected cards, or they
can be run through a facsimile machine which reproduces the printed data on a continuous paper tape for
your use.
The services provided by different Divisions of OCD are as follows:
CIA LIBRARY - Provides a reference service to answer your queries on any subject or area, helps you
determine which documents or books may be pertinent to your request, and loans them to you. Buys books
and periodicals that you need, or borrows them for you through inter-library loan facilities. Prepares spe-
cial bibliographies and research aids on request. Maintains a reading room with a collection of reference
publications, and has a number of branch libraries for special purposes in several CIA buildings.
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INDUSTRIAL REGISTER - Supplies information on foreign industrial plants, companies, and industries.
GRAPHICS REGISTER - Supplies still photos and motion picture films required for intelligence or training
purposes.
MACHINE DIVISION - Develops machine methods and equipment for intelligence purposes. Advises on the
machine techniques and equipment best adapted to the solution of particular intelligence problems.
LIAISON DIVISION - Collects intelligence from all government agencies in Washington through direct
liaison, and arranges liaison contacts for CIA personnel with these agencies. Reads all documents and cables
received or produced by CIA and disseminates them in accordance with requirements of the research and
operational offices. Coordinates requirements for specific collection action and assigns them to the appro-
priate collection agencies. Supplies information on international conferences and trade fairs.
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GRAPHICS REGISTER (GR)
SERVICES PROVIDED BY GR
1. Photographs of foreign areas, subjects, and personalities are supplied in response to specific re-
quests, or in accordance with standing requirements. They may be available in GR files or obtained from
other sources. Assistance is given in selecting the required photographs, and requesters may visit GRfor
this purpose. An index of available aerial photographic coverage on certain areas is maintained.
2. Motion picture films are shown or supplied as requested. They may be available in chefilm library
or obtained from other sources. Requesters may ask GR to select films on a required subject or area, or
they may identify the particular films that they require. Assistance is given on all questions relating to the
selection and use of films for intelligence purposes.
3. GR can arrange film showings in any CIA building or in the special GR Projection Room in Building
# 14. In certain cases, films and projection equipment may be loaned to the requester for showing in other
locations.
FILES AND FACILITIES IN GR
1. A large collection of photographs covering foreign areas, subjects, and personalities of intelligence
interest. All significant photographs received as enclosures to intelligence reports are included in this col-
lection.
2. A collection of motion picture films that are useful for intelligence and training purposes. These
films are available for loan or may be viewed in the GR projection room.
3. Intellofax tapes, giving abstracts of the content of films covering any given subject and geographic
area, can be provided on request.
4. Still photographs are indexed by machine, and listings of those available on any subject or area can
be supplied.
Requests for service should be submitted in accordance with control procedures established by the
office of the requester. CIA Form No. 60-72 should be used for such requests. Informal contact for assist-
Office of the Chief,
Graphics Register
Photograph Branch
Film Branch
24 # 14
21 # 14
22 # 14
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Requests for service should be submitted in accordance with control procedures established by the of-
fice of the requester. Informal contact for assistance may be made with:
Office of the Chief,
Industrial Register
Reference Section
Soviet Branch:
USSR - Asiatic
USSR - European
Soviet Satellites
Non-Soviet Branch:
W. Europe & W. Hemisphere
Asia & Africa
Index Branch
Room & Bldg.
10 D 350-26th Street
7 D 350-26th Street
10 D 350-26th Street
8 C 350-26th Street
9 C 350-26th Street
10 C 350-26th Street
10 D 350-26th Street
10 F 350-26th Street
12 B 350-26th Street
11 E 350-26th Street
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LIAISON DIVISION (LD)
1. Requests for the collection of intelligence information are serviced by direct contact with U. S.
Government agencies in Washington. If the required information is not available in Washington, the Liaison
Division will issue a request for field collection to an appropriate agency or CIA Office. (Requests for
procurement of specific books or documents from any source should be directed to the CIA Library.)
2. Assists other U. S. Government agencies in obtaining information from CIA, and in using the ref-
erence services of OCD.
3. Assists CIA personnel in establishing contacts with U. S. Government officials for consultation on
intelligence problems. Such contacts are governed by CIA Regulations and by procedures established in
each CIA Office.
4. Notifies CIA Offices regarding U. S. Government officials returning from foreign duty, and ar-
ranges for conferences with them as requested.
5. Provides other services requiring CIA liaison or negotiation with U. S. Government agencies.
6. Makes selective distribution within CIA of all intelligence documents and cables received from
other sources, and disseminates the documents produced by CIA to other government agencies as well as
within CIA. This service is based on general standing requirements of the various recipients, and on short
term specific requests.
7. The Cable Branch disseminates intelligence cables received from other agencies, maintains a
reference file of such cables, procures required cables from other agencies on request, and services in-
quiries regarding intelligence cables.
The CIA Branch disseminates all CIA-produced reports, and coordinates collection requirements
within CIA.
The State, Defense, and Non-IAC Branches disseminate all intelligence reports received by CIA
from other sources. They provide liaison with other U. S. Government agencies in Washington for the
collection of intelligence information and for other purposes.
The International Conferences Branch collects, coordinates, and disseminates intelligence infor-
mation on international conferences, trade fairs, and similar activities of intelligence interest.
1. Current information on the organization, functions, activities, and intelligence potential of U. S.
Government agencies.
2. Information concerning key personnel in such agencies who are useful contacts for intelligence
purposes on specific problems.
3. Listings of current international conferences, trade fairs, and exhibitions; and information con-
cerning them.
4. Complete records of formal requests received and collection directives issued, with a cross index
of requests by subject and area.
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5. Records and files of all intelligence cables received and disseminated in CIA. (File copies are
currently retained for six months only.)
Collection requests should be submitted in accordance with control procedures established by the
office of the requester.
Office of the Chief,
Liaison Division
State Branch
Defense Branch
Non-IAC Branch
CIA Branch
International Conference Branch
Cable Branch
Room & Bldg.
2 E 350-26th Street
3 D 350-26th Street
1 D 350-26th Street
1 C 350-26th Street
1 B 350-26th Street
3 D 350-26th Street
1047 Q Building
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1. A collection of intelligence reports produced by CIA or received from other government agencies.
This collection is filed by source and date.
2. A card index to intelligence reports and other publications consisting of punched cards with de-
scriptive data for each document. Some of these cards also contain abstracts.
3. Facsimile machines are used to reproduce the printed data from the punched cards that are
selected as pertinent to a request. These references to the documents are given to the requester in the
form of a continuous paper tape which is known as an Intellofax Tape.
4. Inter-Library loan arrangements with governmental, institutional, and other libraries provide
access to these sources.
5. A collection of books, pamphlets, dictionaries, directories, encyclopedias, gazetteers and publica-
tions of all types that are of interest for intelligence purposes. (1433 M - ext.0 25X1
6. A READING ROOM where current newspapers, periodicals, and reference publications may be
consulted. (1413 M)
7. A MICROFILM ROOM provides facilities for viewing a microfilmed collection of centain intelli-
gence documents and publications. (1429 M - extiI 25X1
8. A BIBLIOGRAPHY ROOM where various card catalogs and other bibliographic research aids may
be consulted, including a Cyrillic Union Subject Catalog. (1430 M - ext.II 25X1
9. A LINGUISTIC CONSULTANT office, staffed by linguists from OO/FDD, is available in the Library
for consultation on brief translation problems. (1416 M - extiI 25X1
Requests for service should be submitted in accordance with control procedures established by
the office of the requester. CIA Form No. 60-41 should be used for loan requests, and the Library Order
Form (IBM card) for purchase requests.
Office of the Chief,
CIA Library
Analysis Branch
Book Branch
Circulation Branch
Document Branch
Foreign Branch
Reference Branch
101
3C
6 F
1414
5B
2224
1416
Room & Bldg.
350-26th Street
350-26th Street
350-26th Street
M Building
350-26th Street
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MACHINE DIVISION (MD)
1. Investigates, develops, and adapts machine processes for identifying, collating, reproducing, and
transmitting intelligence data.
2. Provides advisory service for CIA and the other IAC agencies on the availability and use of ma-
chine methods and equipment for intelligence operations, and for their adaptation to special problems. As-
sists in the maintenance of such equipment.
3. Performs the machine operations required for special projects such as the compilation of aworld-
wide gazetteer of place names and physical features.
4. Advises and assists in the development and performance of all machine operations for OCD. Main-
tains the machine indexes for CIA Library and Graphics Register, and processes the requests received by
them that require machine operations. Biographic Register and Industrial Register operate their own ma-
chine indexes under general supervision of MD.
Office of the Chief,
Machine Division
Planning Branch
Machine Operations Branch
Maintenance Shop
9 350-26th Street
9 350-26th Street
3 350-26th Street
11 350-26th Street
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CONFIDENTIAL
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