GENERAL SERVICES ADMINISTRATION EXTERNAL ISSUANCES

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A001500290024-0
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 10
• Document Creation Date: December 12, 2016
• Document Release Date: January 22, 2002
• Sequence Number: 24
• Publication Date: April 27, 1955
• Content Type: MEMO

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GENERAL SERVICES ADMINISTRATION 351
Washington 25, D. C.
April 27, 1955
GENERAL SERVICES ADMINISTRATION ,CIRCULAR NO. 28, Revision No. 2
TO: Heads of Federal Agencies
SUBJECT: General Services Administration External Issuances
1. General. This Circular describes the types of issuances utilized
by the Administrator of General Services to prescribe regulations
relating to property management and records management in the
agencies of the Government, pursuant to the provisions of Public
Law 152, 81st Congress, as amended, and to issue instructions
and informational material on property and records management
activities .
It is the policy of the General Services Administration to develop
and distribute regulatory and instructional matter in such manner
as to permit any agency to install the applicable provisions eco-
nomically and effectively, and with a minimum of disruption to the
current operations. It is also the policy to obtain the advice and
counsel of other agencies during the development of regulatory
material whenever time and circumstances permit, to insure the
maximum practicability and workability of the provisions prior to
their promulgation. In some instances comments and recommen-
dations will be solicited through the submission of proposed issu-
ances to all of the other agencies prior to formal issuance of the
material. In other instances representatives of agencies princi-
pally concerned with the subject matter will be requested infor-
mally to submit their views on the proposal.
2. Types of General Services Administration External Issuances. Three
types of issuances will be utilized by the Administrator of General
Services for the promulgation of regulations and the release of pro-
cedural material:
a. GSA Regulations. This type will be limited to policy directives,
regulatory procedures, general delegations of authority, promul-
gation of General Services Administration and Standard forms,
and similar regulatory material having continuing application to
Government agencies and to the public.
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Delegations of authority by the Administrator of General Services
to specific Government agencies will be issued in individual dele-
gation form and will be transmitted to the agency involved under
cover of an explanatory letter. .
Except as indicated below GSA Regulations are issued in codified
form and divided into four Titles denoting the major areas of
functions assigned to the Administrator of General Services under
Public Law 152, 81st Congress, as amended, and other law, -as
follows:
Title I ?- 'Personal Property Management. This Title
will incorporate all regulatory material pertaining to
personaa property programs and activities.
Title 2 -- -Real Property Management. This Title will
incorporate all regulatory material pertaining to real
property programs and activities.
Title 3 -? Federal Records. This Title will incorporate
all regulatory material pertaining to archival and records
programs and activities.
Title 4 )Emer rency Procurement. This Title will in-
corporat: all regulatory material pertaining to strategic
and criti.q'al materials and other special purchase pro-
grams and activities.
Whenever regulations must be issued quickly and time does not
permit development in full or codified final form, and it is
apparent that changes will be necessary before finalization of
the GSA Regulation is accomplished, regulatory material may
be issued in the following interim format:
Personal Proper y Management Regulations
Real Property Management Regulations
Federal Records Regulations
Emergency .Procurement Regulations
General 9-e ulations
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2 -- -
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It will be noted that except for General Regulations the interim
series parallels the Titles outlined above. General Regulations
will contain regulatory material applying to more than one func-
tional area referred to above.
b. GSA Circulars. This type will be utilized for the issuance of all
of the above when they are not of continuing nature and, therefore,
are of one time application or applicable for specific short periods
of time only. Also included will be announcements of nonregulatory
nature, suggested simplified procedures and methods and other
material of short duration, informational or nonmandatory nature.
This includes the promulgation of operational handbooks, bulletins
or guides prepared by GSA as management devices for improve-
ment of agency practices but not mandatory in application.
c. Federal Specification Announcements. This type will be used only
for the announcement of the revision of the Index of Federal Specifi-
cations and Standards, and to establish the authenticity of specifica-
tions listed therein and monthly accumulative supplements thereto.
All regulations, circulars, and announcements will be issued over the
signature of the Administrator of General Services.
3. Distribution and Implementation of General Services Administration
External Issuances. General Services Administration external issu-
ances will be distributed to other departments and agencies in bulk
for internal redistribution. The number of copies transmitted to
each department. and agency will be based upon their latest advice as
to their requirements.
Each department and agency is requested continuously to review their
needs for General Services Administration issuances and keep the
General Services Administration informed as to any changes in the
number of copies required. Each agency should designate one officer
whom the General Services Administration may contact on matters
pertaining to distribution of General Services Administration issu-
ances and so notify the General Services Administration Publication
and Distribution Control Branch, Administrative Facilities Division,
Room 2082, 7th and D Streets, S. W., Washington 25, D. C., telephone
(Government Dial Code 151) Extension 3105. The General Services
Administration will ordinarily maintain a small stock of copies of
regulations and circulars. Requests for additional copies of indivi-
dual issuances will be honored whenever the number requested ap-
pears reasonable. Departments and agencies can expedite the receipt
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of additional copies if they advise the General Services Administration
of -their requirements at the same time their comments on a proposed
issuance are submitted.
4.? Current List of General Services Administration External Issuances.
Attached for the information and guidance of Federal agencies is a
list of all current GSA external issuances (including those issued
prior to July 1, 1949, by the constituent units of the General Serv-
ices Administration) which are in effect as of April 1, 1955.
EDMUND F. MANSURE
Administrator
Attachment
_4 -
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.GSA-WASH DC 55-9682
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GSA EXTERNAL ISSUANCES
CURRENTLY IN EFFECT AS OF APRIL 1, 1955
REGULATIONS OF THE GENERAL SERVICES ADMINISTRATION
Title 1 - Personal Property Management
Title 2 - Real Property Management
Title 3 - Federal Records
Regulations to be codified into Title 1:
PERSCNAL PROPERTY MANAGEMENT REGULATIONS
Delegation of Authority and Continuation of Regulations -
Public Law 754
Amdt. 1 Delegation of Authority and Continuation of Regulations -
Public Law 754
Subject
Exchange or Sale of Personal Property and Application of
Proceeds to Purchases of Similar Items
Purchase of Furniture - Section 1316, Supplemental
Appropriation Act, 1954
Program for Collection and Disposal of Used Stamps
B-58 Maryland Retail Sales Tax - Exemption 8-1-47
Sup. 1 Maryland Retail Sales Tax - Exemption 8-26-47
Sup. 2 Maryland Retail Sales Tax, - Exemption 11-6-47
B-69 Standard Contract Forms (in part) 10-1-47
B-85 Placing of Orders for Engraved Matter 6-29-48
B-91 Conservation of Automotive Engine Oils 12-30-48
Regulations to be codified into Title 2:
REAL PROPERTY MANAGEMENT REGULATIONS
3 Space Assignment and Utilization (section 6b only)
Use of Decorative Materials in Government Bldgs 12-11-51
Regulations to be codified into appropriate Titles:
GENERAL REGULATIONS
4 Mandatory Use of Supply Contract Standard Forms
Sup. 1 Mandatory Use of Supply Contract Standard Forms
9-27-50
11-3-50
11-20-50
2-19-51
Revised Standard Forms of Bonds for Government Contracts 12-19-50
7 Procurement and Utilization of Public Utility Services 1-30-51
Sup: 1 Procurement and Utilization of Public Utility Services 5-8-52
Sup. 2 Procurement and Utilization of Public Utility Services 1-16-53
Sup. 3 Procurement and Utilization of Public Utility Services 3-27-53
Sup. 4 Procurement and Utilization of Public Utility Services 1-19-55
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*(P, P. M. Reg No. 6, Rev., supersede y ransmitta a er o. - ,
dated April 5, 1955. )
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Number Subject
Dat
e
GENERAL REGULATIONS - Cont' d
10
Contract Clause Required by Public Law 245, 82d Congress
12-21-51
11
Standard Telegraphic Message Form
5-16-52
12
Procedures and Form Concerning Contingent or Other Fees
for Soliciting or Securing Contracts
12-29-52
13
Stand~rd Forms for Construction Contracts
3-19-53
Sup. 1
Standard Forms for Construction Contracts
6-19-53
14
Standard Telephone Order Form and Standard Form for
Indicating Changes in Telephone Listings
4-24-53
Sup. 1
Standard Telephone Order Form and Standard Form for
Indicating Changes in Telephone Listings
10-18-54
15
Debarment of Bidders
6-17-54
Sup. 1
Debarment of Bidders
8-19-54
16
Revised Form of Nondiscrimination in Employment Claase
10-13-54
Sup. 1
Revised Form of Nondiscrimination in Employment Clause
-2-3-55
GENERAL CIRCULARS
3 Equal 'Bids, Making of Awards
EMERGENCY PROCUREMENT REGULATIONS
1 Transfer of Excess Strategic and Critical Materials to the
-Stock Pile
Sup. 3 Transfer of Excess Strategic and Critical Materials to the
Stock Pile
REGULATIONS APPLYING: TO PUBLIC ONLY
Regulation No. 11, Revised (Office of Contract Settlement) (3-4-53, 18 F. R. 1318)
Arndt. 1, Part 2011.4a lxemptions - Preservation of Records (4-23-54, 19 F. R. 2451)
Asbestos Regulation; Purchase Program for Non-Ferrous Chrysotile Asbestos Produced in
Arizona (12-17-52, 17 F. R. 11695)
Arndt. 2 - (9-25=53, 18 F. R. 6267)
Arndt. 3 (8-16-54, 19 F. R.-5266)
Arndt. 4 (1-12..55, 20 F. R. 399)
Beryl Regulation; Purchasq Program for Domestically Produced Beryl Ore (10-7-52,
17 F. R.1:9073)
Arndt. 2 (9-24-5.3, 18 F. R. 6213)
Arndt. 3 (8-16-54,! 19 F. It. 5266)
Arndt. 4 (1-12-55,:20 F. R. 399)
Chrome Regulation; Stock Piling of Strategic and Critical Materials, Purchase Program
for Domestic Chrome Ore and Concentrates at Grants Pass, Oregon
(8-23-51,
16 F. R. 8680)
Arndt.
2
(5-1:1-53,
18 F. R.
2846)
Arndt.
3
(9-17-53,
18-F. R.
5678)
Arndt.
4
(1-31-55,
20 F. R.
740)
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REGULATIONS APPLYING TO PUBLIC ONLY - Cont'd
Columbium -Tantalum Regulation, Revision No. 1; Columbium-Tantalum Purchase
Program (7-28-52, 17 F. R. 7053)
Arndt.
1
(10-24-52,
17 F. R. 9775)
Arndt.
2
(3-30-53,
18 F. R. 1887)
Arndt.
3
(10-9-53,
18 F. R. 6565)
Arndt.
4
(2-4-54, 19 F. R. 789)
Arndt.
5
(1-12-55, 20 F. R. 399)
Manganese Regulation, Revision No. 1; Domestic Manganese Purchase Program
(2-19-53, 18 F.
R.
1112)
Arndt.
2
(9-25-53, 18 F.
R.
6266)
Arndt.
3
(7-7-54,.19 F.
R.
4280)
Arndt.
4
(1-20-55, 19 F.
R.
562)
Manganese Regulation, Revision No. 2; Domestic Manganese Ore at Deming, New Mexico
(4-8-54, 19 F. R. 2179)
Arndt. 1 (8-16-54, 19 F. R. 5266)
Arndt. 2 (1-20-55, 20 F. R. 562)
Manganese Regulation, Revision No. 2; Purchase Program for Domestic Manganese Ore
at Butte and Philipsburg, Montana (4-8-54,
19 F. R. 2180)
Arndt.
1
(7-13-54, 19 F.
R.
Arndt.
2
(8-16-54, 19 F.
R.
Arndt.
3
(1-20-55, 20 F.
R.
4406)
5266)
562)
Manganese Regulation, Revision No. 1; Purchase Program for Domestic Manganese Ore
at Wenden, Arizona (4-8-54, 19 F. R. 2182)
Amdt. 1 (8-16-54, 19 F. R. 5266)
Arndt. 2 (1-20-55, 20 F. R. 562)
Mercury Regulation; Purchase Program for Mercury Mined in the Continental United
States (Including Territory of Alaska) (7-9-54, 19 F. R. 4318)
Arndt. 1 (1-12-55, 20 F. R. 399)
Mercury Regulation; Purchase Program for Mercury Mined in Mexico (7-9-54, 19 F. R.
4318)
Mica Regulation, Revision No. 3; Purchase Program for Domestic Mica (5-26-54,
19 F. R. 3194)
Arndt. 1 (1-20-55, 20 F. R. 562)
Arndt. 2 (2-10-55, 20 F. R. 946)
Tungsten Regulation, Revision No. 1; Domestic Tungsten Program (7-28-52, 17 F. R. 7051)
Arndt. 2 (9-25-53, 18 F. R. 6266)
Arndt. 3 (8-16-54, 19 F. R. 5266)
Arndt. 4 (1-13-55, 20 F. R. 399)
GENERAL SERVICES ADMINISTRATION CIRCULARS
2 Property Pass, Optional Form
9 Rev. Records Management Service in General Services Administration
Regions
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GENERAL SERVICES ADM][NISTRATION CIRCULARS - Cont'd
15
Discontinuance of Service Charges on Supplies and Services
Procured Through the General Supply Fund
7-5-51
Sup. 1
Discontinuance of Service Charges on Supplies and-Services
Procured Through the General Supply Fund
9-19-52
20 Rev. 2
Increase in Parcel Post and Express Rates and Charges
9-11-53
24
Glossary of Supply Terms for General Usage in Government
Agencies
9-7-51
26
Telephone' Service Tariff Revision
10-4-51
28 Rev. 2
General Services Administration External Issuances
4-27-55
29
Register and Index: of Tenders by Common Carriers of Special
Transportation Rates and Services -
10-19-51
32
Distribution of Federal Supply Schedules and Contractors'
Catalogs' (Including Price Lists)
11-27-51
33-Rev.
Pick-up and Delivery Service Charges on Less than Carload
Shipments
10-29-53
34
Shipping Faults
12-7-51
35
-Revised Procedure for Administration of the Assignment of
Claims Act of 1940, as Amended
12- 18-51
38 -
Distribution of Qualified Products Lists
2-20-52
40
Conversion, Improvement, and Alteration of Government-
Owned and Leased Space
Federal Catalog System Item Identification Pamphlets
2-25-52
41
Available Specifications Covering Additional Types and Classes
ofPassenger Automobiles
3-5-52
42 Rev.
Use of -Rapid Written Communications System
3-4-54
43
Billing for `Supplies of Federal Specifications
4-21-52
44
Federal Supply Board
4-22-52
46
Service Areas of the General Services Administration
6-2-52
47
Inventory Guide - Office Furniture and Fixtures -
6-5-52
48 -
Available Itilitary Specifications Governing Containers and
Related Packaging Materials
6-Iii-52
49
Reduction. in Services in the Management of Buildings
7-14-52
50
Assignment-and Utilization of Space
8-4..52
52
Index and Guide to Government Sources of Supply
9-16-52
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Number Subject
GENERAL SERVICES ADMINISTRATION CIRCULARS - Cont'd
Date
56 Rev.
Good Housekeeping
10-27-54
60 Rev.
Billing Procedure for Buildings Management Functions
12-9-53
61
General Services Administration Public Utility Schedules
1-16-53
65
Space Planning
5-29-53
66
Freight Forwarders Equalization Agreements
6-16-53
67
Warehouse Operations Handbook
7-6-53
68
Survey of Government Microfilming Operations
7-9-53
69
Standards for Publication of Federal Telephone Directories
8-5-53
70
Simplified Methods for Making Small Purchases
8-21-53
72
Survey of Telephone Switchboards
8-24-53
76
Reprints of Federal Register Documents
10-30-53
77
Leasing and Related Functions of General Services Administration
11-10-53
78
Federal Supply Catalog, Group 89, Subsistence - Civil Agency
Section
11-25-53
79
Basic Facts About Inventory Control Systems and Determination
of Requirements
12-9-53
80
Inventory of Federal Real Property Holdings
12-18-53
Sup. 1
Inventory of Federal Real Property Holdings
3-3-54
81
Summary of Reports Relating to Government Microfilming
Operations
3-1-54
82
Utilization of Excess IBM Accounting Machine Control Panels
3-4-54
83
Schedule of Blind-Made Products
3-22-54
84
Procurement of Arms and Ammunition
4-5-54
85
Transfer of Contracting Responsibility for Plain and Printed
Envelopes from the Post Office Department to the General
Services Administration
5-7-54
86
Service Charges for Redemption of Pullman Tickets
5-7-54
87
Uniform Time Basis for Prompt Payment Discounts
5-26-54
88
Inadequate Descriptions in Sales of Surplus Personal Property
6-24-54
89
Health Hazards Arising from the Use of Liquid Typewriter
Type Cleaner Containing Carbon Tetrachloride
7-19-54
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Number Subject Date
GENERAL SERVICES ADMINISTRATION CIRCULARS - Cont'd
91 Conversion to the Use of New-FederalStock Numbers, -Federal
Supply Classification Group 89, Subsistence 8-31-54
92 Auction Sales 9-1-54
93 Joint-use Telephone Services 9-21-54
94 Local Free Deliveries of Sales from General Services
Administration Stores Stock
-96 Records :Management Handbook: Form Letters 10-27-54
Sup. 1 Records Management Handbook: Form Letter-s 3-9-55
97 Submission of Requirements for Coal - Fiscal Year 1956 11-4-54
98 Distribution of Nondiscrimination Posters
99 Purchases of New Filing Cabinets 2--3-55
100 Applicability of Nondiscrimination in Employment Clause 2..3-55
101 Records Management Handbook: Federal Records Centers 3?-9-55
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