PERSONNEL STATISTICS
Document Type:
Collection:
Document Number (FOIA) /ESDN (CREST):
CIA-RDP78-04718A000500210021-2
Release Decision:
RIPPUB
Original Classification:
S
Document Page Count:
2
Document Creation Date:
December 9, 2016
Document Release Date:
July 9, 2001
Sequence Number:
21
Case Number:
Publication Date:
July 1, 1952
Content Type:
MEMO
File:
Attachment | Size |
---|---|
CIA-RDP78-04718A000500210021-2.pdf | 130.28 KB |
Body:
Approved For Releas x2001/ 78-04718A0005Q, aI)D2J1
1 July 1952
MEMORANDUM FOR: The Record
SUBJECT : Personnel Statistics
25X1A9a 1. Reviewed with Messrs. of PSPS,
25X1A memorandum regarding the personnel statistics functions
25X1A and CIA Notice Discussed with them the status of readiness to
perform first the T 0 function originally handled by O&M and second
the supplying of personnel statistics data to the Comptroller's Office.
They reported that until the last couple of days PSPS did not under-
25X1A stand that Notice _ included more than the T/O function which
they took over from O&M. It was their understanding that that was
the only direct and immediate responsibility of Personnel and that
all else was expected only as a study for their staff, with a view
to providing at some later time such other statistics as might have
been desired or requested.
2. The state ofaffairs then is as follows:
a. T/O function formerly of O&M is under control by
Personnel. Although at the time the shift was made O&M was to
provide to Personnel the two people doing the Job, only one was
25X1A9a transferred. formerly of O&M, did not transfer.
Regardless of this fact, Personnel is handling the T/O problem and
have made some improvements they think. Related to the T/O problem,
of course, is personnel ceiling control. They have some ways to go
on this, in that up to the present changes in ceilings have been
handled in less than a regular and methodical manner.
b. In meeting the problem of providing personnel statistics
to the Comptroller, however, the picture is not so bright. It appears
first of all that there was in the minds of many a confusion between
T/O control and Position Control. The T,/O function of O&M was merely
the machine handling of approved T/Os and changes without regard to
ceilings, incumbents, or costs. PSPS had to get some questions answered
and determine certain procedures. Not until 30 June 52, for instance,
was clearly defined precisely what the Comptroller needed. Second, it
was necessary to devise a system for providing by machine that which the
Comptroller was providing by a manual system. Nowhere else in the
Agency was there any system of Position Control suitable for the
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Securjfy InformatTo,i
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Comptroller's needs. On the other hand, Position Inventories existing
in the Personnel Divisions existed only there, were not duplicated
elsewhere in the Agency, and no system existed for converting them to
machine handling. To provide a position control system will require,
among other things, a manual transfer from the present Position Inven-
tories in the two Personnel Divisions to master T/Os, following which
code sheets could be prepared and cards punched. This in turn involves
the question of the hands to do the manual transfer job, and, second,
a determination and procurement of additional personnel (two or three)
to handle the increased Machine Records' load.
c. Related to the problem of setting up a system to provide
position control information to the Comptroller is the task of ensuring
that Personnel's needs also be satisfied by the same system. Such infor-
mation is useful and necessary for recruitment, placement, and reduction
in force and other purposes. In addition it should be noted that the
Position Inventories and the Comptroller's present manual system,
though containing fairly reliable information on fulltime staff
employees, both vouchered and unvouchered, do not provide complete
data on part-time people, details, consultants, etc. Much of such
information does not exist in usable form.
3. Our conclusion was that - should discuss the problem
with Meloon, after which time I would probably meet with Meloon and
possibly Baird and - to determine an immediate course of action,
inasmuch as the original understanding had been that the Comptroller
would discontinue his manual system as of 1 July 52, at which time
Personnel was to start providing the data. This deadline can not
possibly be met due to the misunderstanding, if such it was in PSPS,
as to their responsibility above and beyond T/O control itself and
the fact that a complete system needed and still needs to be designed
which will provide from a single source the data needed by all
concerned.
cc: W"
Personnel -I3i-r-ector
Approved For Release 2001/08/0 ~]~RIPT8-04718A000500210021-2
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