PERSONNEL STATISTICS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04718A000100120237-7
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 2
• Document Creation Date: December 9, 2016
• Document Release Date: June 16, 2000
• Sequence Number: 237
• Publication Date: July 1, 1952
• Content Type: MFR

: RAITDL% FOR: The Record
SUBSECT : Personnel Statistics
25X1A
i. Reviewed Vi of P3PS,
Mr. Peel's memorandum regarding the personnel statistics functions
and Discussed with than the status of readiness to
perform first the T 0 function originally handled by C&M and second
the supplying of personnel statistics data to the Comptroller's office.
They reported that until the last couple of days PSPS did not under-
stand that included more than the T/0 function which
they took over from 0&M. It was their understanding that that was
the only direct and immediate responsibility of Personnel and that
all else was expected only as a study for their staff, with a view
to providing at some later time such other statistics as might have
been desired or requested.
2. The state of affairs then is as follows:
a. T/o function formerly of O&% is under control by
Personnel. Although at the time the shift was made OSM was to
provide to Personnel the two people doing the job, only one was
transferred. formerly of ObM, did not transfer.
Regardless of this fact, Personnel is handling the T/0 problem and
have made some improvements they think. Related to the T/0 problem,
of course, is personnel ceiling control. They have some ways to go
on this, in that up to the present changes in ceilings have been
handled in less than a regular and methodical manner.
b. In meeting the problem of providing personnel statistics
to the comptroller, however, the picture is not so bright. it appears
first of all that there was in the minds t9 many a confusion between
T/0 control and Position Control. The T/0 function of 06M was merely
the machine handling of approved T/Os and changes without regard to
ceilings, incumbents, or costs. PSPS had to get some questions answered
and determine certain procedures. Not until 30 Ju52, for instance,
was clearly defined precisely what the Comptroller needed.
was necessary to devise a system for providing by machine that which the
Comptroller was providing by a manual system. Nowhere else in the
Agen was there any system of Position Control suitable for the
 Comptroller's needs. On the other hand, Position Inventories existing
in the Personnel Divisions existed only there, were not duplicated
elsewhere in the Agency, and no system existed for converting them to
machine handling. To provide a position control system will require,
among other things, a manual transfer from the present Position Inven-
tories in the two Personnel Divisions to master T/Os, following which
code sheets could be prepared and cards punched. This in turn involves
the question of the hands to do the manual transfer job, and, second,
a determination and procurement of additional personnel (two or three)
to handle the increased Machine Records' load.
co Related to the problem of setting up a system to provide
position control information to the Comptroller is the task of ensuring
that Personnel's needs also be satisfied by the saaaa system. Such infor-
mation is useful and necessary for recruitment, placement, and reduction
in force and other purposes. In addition it should be noted that the
Position Inventories and the Comptroller's present manual system,
though containing fairly reliable information on fulitime staff
employees, both vouchered and unvouchered, do not provide complete
data on part-time people, details, consultants, etc. Much of such
information does not exist in usable form.
25X1A
3. Our conclusion was that should discuss the problem
with Meloon, after which time I would probably meet with Meloon and
possibly Baird and- to determine an immediate course of action,
inasmuch as the original understanding had been that the Comptroller
would-discontinue his manual system as of J. July 52, at which time
Personnel was to start ,roviding the data. This deadline can not
possibly be met due to the misunderstanding, if such it was in PEPS,
as to their responsibility above and beyond Tf0 control itself and
the fact that a complete system needed and still, needs to be designed
which will provide from a single source the data needed by all
concerned.
ni- A-WA
Personnel Director