MONTHLY ACTIVITY REPORT - MAY

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04608A000200010034-5
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: July 17, 2001
• Sequence Number: 34
• Publication Date: June 5, 1963
• Content Type: MEMO

UNITED STATES GOVERNMENT
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Memorandum
TO : Director of Logistics
FROM : Chief, Administrative Staff, OL
SUBJECT: Monthly Activity Report - May
1. PROJECTS AND STUDIES IN PROCESS
a. Career Board
(1) The Logistics Career Board met during the month and
considered GS-11 and GS-12 SL Designees for promotion.
The board's recommendations have been presented to the
Director of Logistics for his approval.
(2) The Logistics Career Board met to review GS-13 SL
Designees in connection with the Agency Mid-Career
Training Program.
c. Rotation of SL Designees
During May, personnel actions were received effecting
the transfers of a total of eleven OL employees to SL
positions located in other Agency components. No returns of
SL Designees to the OL Staffing Complement were effective
during this period. Three additional SL Designees were
selected for assignments outside the Office of Logistics.
d. Staffing Complement Changes and Classification Studies
Regarding SL Positions
(1) Classification Survey of Printing Services Division
Only a few positions involving GS salary rates remain
to be resolved before the new Staffing Complement for this
division is issued by the Salary and Wage Division, OP.
DOCURN* NO.
Cl DECLAS SIFIE
NEXT REVIE10 tl_
AttTH;
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SUBJECT: Monthly Activity Report
(2) Revision of OL Stiffing Complement to Correspond
With Internal Distribution of OL Personnel
Ceiling to OL Components
S&WD/0P has advised that this "package" is still with
the Office of the Comptroller and that they will issue a
Form 261 effecting the proposed changes as soon as it is
returned to them.
(3) Transfer of Visual Aids Unit, SSA-DD/S, to OL/PSD
P&TB/OL has been advised that S&WD/OP will issue a
Form 261 to transfer the positions in this unit to OL
effective 1 June 1963. In order to centralize the graphics
function within OL, S&WD/OP has been requested to transfer
to PSDJOL concurrently, the two Illustrator positions pre-
sently located in the Support Branch, Administrative Staff,
OL. We have also asked that approval of our outstanding
request to upgrade the GS-11 position in this branch to
GS-12 be reflected in the Form 261 effecting the transfer
of the total graphics activity to PSD.
(4) Establishment of Finance Officer Positions ati
In a memorandum dated 21 May 1963 to the Deputy Comp-
troller from the Acting Director of Logistics, a request
was made for the assignment of two GS-9 Finance Officers
fo in connection with the
conversion of these depots to Type I Accountable Stations.
A request for the establishment of positions to accommo-
date the assignment and PCS transfers of these individuals
will be made to S&WD/OP as soon as it is determined which
existing positions in SD/OL are to be deleted in order to
provide for these two new positions.
e. Recruitment
(1) Professional Personnel
(a) Four applicants were placed in process during
May as Logistics Officer Trainees. Four additional
candidates were interviewed; one was rejected, and
processing of the other three is being continued.
Files of several others were received, but the indi-
viduals concerned did not possess the desired
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SUBJECT: Monthly Activity Report
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25X1A
qualifications. One applicant, on whom security
clearance had previously been requested, cancelled
his interest when he accepted another position in
private industry. Another declined our offer to
accept a promotion and remain with his present em-
ployer.
(b) A GS-13 Intelligence Officer with a legal back-
ground, now on duty with OSI, was interviewed and
selected to fill a Contract Negotiator position in
the Procurement Division. We are now coordinating
with OSI to establish a date when he can report for
duty in OL. The files of three other applicants
who appear to possess qualifications for the Pro-
curement Division have been referred to that
division for review.
(c) Two applicants were placed in process for the
Transportation Division, one a GS-l0 Freight Traffic
Officer and the other a GS-9 Transportation Assistant.
Another individual, on whom invitee clearance was
received, was interviewed and his processing as a
GS-9 Transportation Assistant is continuing.
(e) We lost the services of one GS-7 Telephone
Communications Service Assistant to active duty in the
military service. By chain reaction, he was replaced
from within the Telephone Section, and a Courier was
transferred to fill the resulting vacancy.
(2)
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(3) Other Categories
(a) One Bindery Operative entered on duty; and one
Journeyman Compositor, two Color Photographers, one
Photographer (General), and five Bindery Operatives
were placed in process for the Printing Services
Division. One Printer Proofreader returned to duty
on a half-time basis from LWOP due to back surgery.
During the month, we lost one Journeyman Bookbinder,
whom we had in the pipeline with full clearance,
when he cancelled his interest to remain in his pre-
sent position with the Government Printing Office.
Two Bindery Operative applicants also were cancelled,
(b) One W-10 Auto Mechanic was placed in process as a
5-year reserve appointment. He will replace an employee
who has been recommended by the Agency Medical Staff as
a candidate for disability retirement.
(c) Two General Mechanics we had in process for the
Conveyor Section cancelled during the month, one due
to personal injuries from which it will require some
time to recover, and the other to remain in his pre-
sent position. We expect to receive full clearance
during the month of June on another W-11 General
Mechanic we have in process.
(d) One Laborer reported for duty, and three were
placed in process during the month of May. One
pending Laborer was cancelled when he failed to reply
to several letters sent him by OP.
(e) One applicant possessing some experience in Air
Operations Supply functions was placed in process for
the Supply Division as a GS-5 Property and Supply
SUBJECT: Monthly Activity Report
(b) An extension of the Agency tour of -
to September 1964 was received.
R~ _
- ~ " 't
N 1
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SUBJECT: Monthly Activity Report
h. FY 1964 Operating Budget
The various components of the Office of Logistics sub-
mitted their estimates for the four financial plans required
for the FY 1964 Operating Budget, and the Budget and Fiscal
Branch is in the process of preparing the data for an over-
all Office of Logistics submission. This Operating Budget
will reflect the following four financial plans for each OL
component:
1. Estimated FY 1964 Requirements.
2. The FY 1964 Congressional Budget Estimate.
3. The FY 1964 Congressional Budget less 5/C.
4. The FY 1964 Congressional Budget less 8%.
2. ITEMS OF GENERAL INTEREST
25X1A6a a. Trip
The Deputy Chief, Administrative Staff, OL, participated
in planning and execution of the briefing trip on 25X1A6d
28 and 29 May.
b. Personnel Officers Conference
25X1A9a
25X1A6a
Messrs. attended the Personnel
Officers' Conference on 1 and 17 May. The Chief, Admin-
istrative Staff made a brief visit to the conference on 16 May.
c. Construction Activity Report
The Chief, Administrative Staff, with the cooperation of
Real Estate and Construction Division, prepared a special report
on Construction Activity for presentation by the Director of
Logistics to the DD/S.
d. WAS Military Leave
The Chief, Administrative Staff returned from two weeks
military leave on 13 May.
CONFIDE
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e. National Health and Joint Crusade Campaign
A final report from the Chairman of the National Health
and Joint Crusade Campaign which was conducted during the
month of March indicated the following for the Office of
Logistics:
SUBJECT: Monthly Activity Report
f. FY 1963 Property Procurement Allotments (Stock Accounts)
Total Allotments thru 31 May 1963.......
Total Commitments thru 31 May 1963......
Uncommitted Balance as of 31 May 1963...
The above allotments and commitments include
made available to partia y
restore stockage requirements. Requisitions on hand as of
31 May 1963 exceeded uncommitted stock funds by some $800,000.
The Budget Division/Comptroller has been informed of this
deficit status several times.
g. Records Officer Meeting
A meeting of Agency Records Management Officers was held
on 2 May 1963. OCR representatives gave briefings on the
Intellofax System (document retrieval) and the DARE Project
(document abstract reproduction equipment - a new development
by Bell and Howell).
h. Interagency Records Administration Conference
The Logistics Records Management Officer attended the IRAC
on 17 May 1963 at National Archives. Speakers includes Mr.
Everett 0. Alldredge, Deputy Assistant Archivist for Records
Management, National Archives and Records Service; Mr. Arthur
Jebens, Director of Management Research, Department of the
Interior; and Mr. William B. Rice, Director of Administration,
Office of Emergency Planning. The topic of the conference was
"What's Wrong with Records Management" and was a detailed
critique of the present position and status of records manage-
ment in the federal government.
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SUBJECT: Monthly Activity Report
j. Supergrade Promotions
Two employees of the Office of Logistics were given
supergrade promotions effective 26 May 1963.
k. Conversion of Temporary Employees
Two temporary Bindery Operatives. were converted to regular
staff employee status and promoted to Mail Clerk positions
within PSD during the month.
1. Conversion of Contract Employee to Career Agent Status
Arrangements were made for the drawing up of a new contract
to be executed by an individual on duty with the OL/PD Special
Project changing her status from that of a contract employee
to that of a Career Agent effective I June 1963. This change
in status was requested in order to extend certain additional
benefits to her which were not applicable to her previous
category.
m. Personnel Changes in Personnel and Training Branch, OL
a GS-6 Personnel Assistant, re-
turned to duty in OL/P&TB from maternity leave on 13 May 1963.
Her presence was sorely missed; and since her return, she has
assisted greatly in clearing up some of the backlog of work
resulting from her three month absence, during which no re-
placement was assigned.
n. Conversion of WAE Employee to Career Provisional Employee
One employee, who has been working in the Procurement
Division for the past year as a Secretary (Steno) on a WAE basis,
was converted to a regular Career Provisional Employee effective
26 May 1963.
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SUBJECT: Monthly Activity Report
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o. Special Report
A report of the changes in our personnel ceiling, employee
separations, etc., was compiled for inclusion in the Planning
Staff report being prepared for submission to the President's
Board of Consultants on Foreign Intelligence Activities
covering the period 1 October 1962 through 31 March 1963.
p. Increases in GP Salary Scales
The GP rates for Compositors, Linotype Operators, Printer
Proofreaders, Monotype Keyboard Operators, Castermen and
Repairmen, and Mechanic Machinists were increased effective
2 May 1963. A total of 51 Pay Adjustments for PSD personnel
resulted from these increases in salary rates. Also, hourly
rates for Bindery Assistants and Bindery Women were increased
effective 13 May 1963. As a result, 23 PSD employees in these
categories received salary increases.
q. Changes in Occupational Series Codes of Certain Agency
Positions
The S&WD/OP has advised that occupational series code
numbers of various positions in the Agency have been changed and
appropriate revisions are being made in the Staffing Complements
automatically by the Automatic Data Processing Division. These
will appear on future machine runs of the Staffing Complement
effective after 1 May 1963. Changes are being reflected in the
employee files by personnel actions being prepared by the Office
of Personnel.
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SUBJECT: Monthly Activity Report
(3) The Agency Medical Staff has advised that one of our
Auto Mechanics is not medically qualified to continue
Agency employment in his present position and has recom-
mended that he apply for Medical Disability Retirement.
We have also received advance information from the Medical
Staff that two other individuals who have been evaluated
for fitness-for-duty, were found medically qualified to
perform the duties of their assigned positions. Written
confirmation in these two cases is expected shortly.
(4) One employee who has been on extended periods of sick
leave has applied for disability retirement, which is now
pending. He has submitted a resignation to be processed
in the event his application for retirement is not approved
by the Civil Service Commission.
(5) One SL Designee was returned for duty in OL at the
request of the DD/P Area Division to which he was assigned.
s. Training Officer Briefings
The Training Officer briefed three Medical Officers from
the Medical Staff on the organization and functions of the OL.
t. OL Personnel Statistics
No. of Ceiling On-Duty Over or
T/O Slots Auth. Strength Under Ceiling
*Includes six ceiling added effective 28 April 63 as result
of transfer of SSA-DD/S Visual Aids Unit to OL/PSD approved
by DD/S 17. April 1963. (S/C change not yet received.)
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SUBJECT: Monthly Activity Report
u. Logistics Trainees
610
_NFIDEN TIA-1
During the month of May, our trainees were engaged in the
following activities:
(1)
and "on-the-job"
(2) - Intelligence Orientation Course and
"on-the-jo " training in Transportation Division.
(3) - Intelligence Orientation Course and
"on-the-job" training in Procurement Division.
3. SPECIAL PROBLEMS
Distributio :
Original & 1 - Addressee
1 - OL/Official, w/basic
1 - OL/AS
25X1A9a OL/AS
`i F_' I r)
(5 June 1963)
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