PURCHASE DESCRIPTION FOR A SYSTEM ANALYSIS AND DESIGN STUDY FOR AN AUTOMATED INTELLIGENCE DATA HANDLING SYSTEM (IDHS)

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04546A000600030016-8
• Release Decision: RIFPUB
• Original Classification: K
• Document Page Count: 16
• Document Creation Date: December 16, 2016
• Document Release Date: March 17, 2005
• Sequence Number: 16
• Publication Date: April 23, 1965
• Content Type: STUDY

U. NAVAL COEA OGit. ::,.G O r I.CE
.:._:'EINC ON , D. C. 20390
NAVY review(s)
completed.
a SYS' :;: ANA" _SIS AND DbSIGN STUDY
INTELLIGbNCE DATA
....LADLING SYSTEM (IJES)
1,0 SCOPE
'L 1-e Contractor shall conduct a sysanalysis and d...sign mild,
moo= an automated I ntellige:,c,2 Data uar,cilin,; System C DIiS) for .he
S. Naval Gceanograph c 0i: ice (N :VOCEANG) .
both tb. analysis and the design shall include all existing
N.:VGCEANO!:L:S operations, as well as all lots _ea~le full re N.-.VCCE ,`0/
IDs _equirer:ents.
~.?na study shall be initiated by a data col-ection phase
be io--owed by a data reduction phase. Collectively, taase
lases constitute the analysis or recuiramants ortion of the s..udy.
... y L.. turn are to be followed by the preparation of a NAVC~;E NO/ID::S
C{~a: _~ioral Concept and System Develo1,ment Plan, which represants tai
uo;portion of the study?
...resent and anticipated interface requirements with a:_l N_WCCEA.\0
c:.`;ta interchange organizations shall also .ue established by ce
Contractor, and types, formats, and amounts of those de a shall be
ion "idersd in the Operational Concept and in th-:e system Levolo.,.ent
hcxir um utilization shall be made of the ACICIID 3 Gp a:_ianal
Concept and System Developmental'. 21an. In particular, the Con ractor
.:; tray;:~ cr as many common and si..il,:r design features to the
ro': ~ :T:t1 Information Center St Louis -Misscuri
1 auti .-a - 'he rt 9
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NAVOCEANO/IDHS study as is economically feasible. The Contractor
shall, in addition, analyze the files at the Army Map Service (AMS)
that are common to those of NAVOCEANO. The Contractor shall document
each of the four major study phases as well as submit monthly status
reports to NAVOCEANO and to the Contracting Office.
2.0 DATA COLLECTION
The data collection phase is specified in terms of the operational
areas to be analyzed and the methods to be utilized during the analysis.
They are both discussed in the following paragraphs.
2.1 Areas of Collection
The study shall include the analysis of the data handling
operations of eig'Ot NAVOCEANO Divisions. (Two of these Divisiona are at
the Navy Yard Annex, Wash., D. C., and the others are at Suitland,
Maryland.) They are: The Nautical Chart, Maritime Safety, and Aeronautical
Chart Divisions in the Technical Production Department; the Geodesy,
Gravity, Magnetics, and Hydrographic Divisions in the Iiydrographic Surveys
Department. Both of these Departments report to the Deputy Commander for
iydrography. The Bathymetry Division is in the Oceanographic Surveys
Department, which reports to the Deputy Commander for Oceanography. The
following paragraphs describe the mission and function of each Branch of
the Divisions in which IDHS type operations are currently being performed.
Enclosure (1) shows the organizational relationship of those Departments
and Divisions. (Specifically excluded from this study are all scientific
and technical, management and production control, and accounting operations.)
IDHS operations and products to be investigated by the Contractor shall
include, but not be limited to, those items underlined in paragraphs
2.1.1 through 2.1.8.4.
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2.1.1 Maritime Safety
2.1.1.1 Nautical Information Branch
Provides for the issuance of navi,gational
warnings and dissemination of nautical information; develops and monitors
intelligence collection; collects, evaluates, and disseminates information
on underwater installations and other obstructions.
2.1.1.2 Geography Branch
Provides geographic intelligence and conducts
such research as may be necessary; edits geographic names, sovereignties,
and boundary lines for all NAVOCEANO charts and publications; maintains
index of geographic names; maintains files of standard name charts,
source information, and reference files of additional material on other
agencies; maintains a Department of Defense Nautical Chart Library of
foreign charts.
2.1.1.3 Sailing Directions Branch
Provides Sailing Directions for foreign
waters; claosified Sailing Directions for selected areas; Fleet Guides
for continental and overseas U. S. Naval Bases; World Port Index;
and Distances Between Ports. Also provides ocean and coastal routes;
prepares navigational studies for naval missions; and provides specific
reports on coastal, port, and routing subjects.
2.1.2 Nautical Chart
2.1.2.1. Cartographic Branch
Provides new and revised editions of nautical
and special military charts; hydrographic information for maps and
charts of other DoD agencies; and evaluates foreign nautical chart
programs.
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2.1.2.2 Construction Branch
Provides, for reproduction, smooth drafts of
all charts prepared by the Nautical Chart Division; makes supplemental
nautical chart compilations as assigned; compiles and constructs
specia, operational and technical charts, _Zraphics and indexes;
maintains catalogs of charts and publications; prepares graphics for
textual materials and illustrations, and diagrams for visual aids; and
operates the automatic digital coordinatograph system.
2.1.2.3 Chart Maintenance Branch
Provides the analysis, evaluation, and
compilation of cartographic and intelligence data for the correction
of nautical charts, Notice to Mariners chartlets, new chart editions
or revision of printing plates or negatives, and modification of foreign
nautical charts required by the Navy.
2.1.2.4 Photogrammetry Branch
Provides photogrammetric survey and compila-
tion services; specifications for the accomplishment of aerial
cartographic photography and for photogrammetric field control surveys;
field evaluations of aerial cartographic photography missions;
cartographic and aerial photographic research and evaluation services
special photographic reproduction services, and technical guidance in
photogrammetric uses.
2.1.3 Aeronautical Chart
2.1.3.1 Requirements' Analysis Branch
Analyzes and interprets Navy requirements
related to aeronautical charts and publications; and performs develop-
ment to improve graphic and narrative presentations.
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2.1.3.2 Aeronautical Information Branch
Provides aeronautical data by periodicals,
raessages, etc., aeronautical navigational charts; operational and
intelligence data for world-wide coverage; and services for conventional.
and military programs.
2.1.3.3 Cartographic Branch
Provides --nn1~,t r- , loran, approach,
landing, and special purpose charts and mosaics.
2.1.3.4 Publications Branch
Provides operational and intelligence informa-
tion on seaaiane facilities; publications for planning, operatic.oai, and
:e.l : igen ce
purposes; special operational studies of se.^nlan,~, tcc4t;ties;
instrument approach procedures; and maintains required soecifica ;ors.
2.1.3.5 Construction Branch
Provides color separation original s for the
reproduction of aeronautical, loran, instrument anpro h and Special
charts and mosaics; reproduction originals for graphics such as aero-
nautical catalog plates, instrument departure plates, and video mapping
lutes; and illustrations and retouched photographs for flight information
publications.
2.1.4 Hydrograph:ic
2.1.4.1 Field Branch
Analyzes requirements for hydrographic in-
formation for use with advanced surface and sub-surface navigational
systems and proposes related survey operations; plans, prepares
specifications for, and conducts such surveys; analyzes, evaluates, and
processes field survey data for final draft; prepares related studies,
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2.1.4.2 Analysis and Evaluation Branch
Evaluates and prepares reports on the results
achieved by users of publications; analyzes performance of improved
instrumentation and end product compatibility with program requirements.
2.1.4.3 Editing Branch
Performs final com,:.r 4e,tion. review, end edit of
Field Branch originated data; monitors smooth drafting and reproduction
phases as necessary, and makes final review of printed product.
2.1.4.4 Coastal Surveys Branch
Analyzes requirements for :ydrograohic
info- ..a-proposes, plans, and performs required surveys; analyzes and proc-
esses field survey observations and Shipboard Survey System data; prepares
final hydre raphi c sheets, reports, and related texts, and maintains
hydrogra-phic information within area of interest.
2.1.5 IMs.nnetics
2.1.5.1 Airborne Branch
Prepares plans and specifications for and
conducts airborne geomagnetic surveys; prepares specifications for
survey aircraft; installs, maintains, and ?-alibrates survey equipment
aboard aircraft and trains personnel in its operation and use; and
processes and evaluates geomagnetic survey data.
2.1.5.2 Geomagnetic Data Library
Establishes, organizes, and maintains overall
control responsibility of a library of-geomagnetic data for DoD; prepares
and disseminates data catalogs and answers requests for data from other
Government and private activities.
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2.1.5.3 Marine Branch
Prepares plans and specifications for and
conducts marine geomagnetic surveys; installs, maintains, and calibrates
geomagnetic survey equipment aboard vessels and trains personnel in its
operation and use; establishes geomagnetic temporal control and
recording stations, and processes and evaluates geomagnetic survey data.
Development Branch
Conducts studies and research in geomagnetism
and related phenomena; conducts investigations and tests to evaluate
and improve geomagnetic survey equipment and techniques; prepares
performance specifications for the procurement, development, or modifica-
tion of survey instruments; prepares technical manuals and instructions:
and provides technical training and assistance.
2.1.6 Gravity,
2.1.6.1 Field Survey Branch
Conducts terrestrial, nautical, and aerial
survey operations observing the intensity of the earth's gravity and
related data including position, elevation or depth, calibrates and
maintains instruments and equipment; performs preliminary computations
on survey data.
2.1.6.2 Analysis Branch
Computes and adjusts survey data including
various anomalies, deflection of the vertical, geoid heights, etc.;
compiles gravimetric charts; prepares interpretation of data and
technical reports; maintains liaison as directed and investigates
new techniques for data assimilation.
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2.1.6.3 Development Branch
Conducts studies and research in gravimetry
and related phenomena; investigates,'tests and evaluates modifications
to gravity instruments and measurement techniques; prepares performance
specifications for the procurement, development, or modification of
instruments; prepares technical manuals and instructions; and provides
technical training and assistance.
2.1.7 Geodesy
2.1.7.1 Applied Geodesy Branch
Collects, evaluates, and disseminates geodetic
survey results for use in compilation of nautical and aeronautical
carts, graphics and associated materials required for special projects;
and prepares' systematic evaluation of foreign geodetic control for the
National Intelligence Studies; produces special data in support of
missiles and advanced electronic positioning systems.
2.1.7.2 Computing Branch
Computes and adjusts data from Navy geodetic
control surveys and astronomic observations; provides advice in the
preparation of original specifications; develops formulas and procedures
for computation of special projects information; and originates or
monitors computations required for grid position transformations,
special projections, and harmonic analysis of tide observations made
during hydrographic surveys; produces special data in support of
missiles and advanced electronic positioning systems .
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2.1.8 Bathy netrv,
2.1.8.1 Data Control Branch
Receives, acknowledges, indexes, catalogs, and
files all bathymetric data; processes and films source data for stowage
at the Emergency Relocation Center and for various recovery systems; main-
tains'and disseminates documented data to other Branches of the Division;
makes preliminary evaluation of incoming data, and recommends the pro-
mulgation of Notices to Mariners on dangers to navigation; prepares,
and transcribes sounding data for automated data processing,
2.1.8.2 Analysis Branch
Processes, evaluates, and maintains master
-plotting and collection sheets; analyzes, evaluates, and maintains
plotted and digitized sounding data;
compiles bathymetric sheets for the
International Hydrographic Bureau; prepares contoured delineations of
sea floor topography reviews and edits manuscript bathometric charts;
and provides selected sounding data for-use-in the charting program
of the Office.
2.1.8.3 Field Branch
Plans, prepares specifications for, and con-
ducts bathymetric surveys for engineering and scientific purposes;
provides operational reports, and processes all data acquired during
surveys; evaluates procedures and techniques relating to the acquisition
of survey data.
2.1.8.4 Special Studies Branch
Prepares topographic studies of sea floor
for scientific, military, and engineering applications; provides
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bathometric information se ices; studies the development of automation
data; conducts research into and develops fechn cues applicable the
improved maintenance and
equipment and/or operating procedures to be used.
2.2 Methods of Collection
The Contractor shall employ the Information Flow technique
during the data gathering phase. This technique was utilized on Air
Force contract AF30(602)3593 to collect data for the ACIC/IDHS, and on
the NAVOCEANO and AMS files that are common to those at ACIC.
The Information Flow technique requires that answers be obtained,
during interviews, to predetermined questions concerning present and
future NAVOCEANO files and equipments. A record of each interview
shall. be prepared by the Contractor, and submitted to NAVOCEANO for
content review. In addition to the answers to the standard questions,
the record shall reference all "materials received" during the interview,
such as documents, forms, tabulations.
This phase of the program shall be completed after two months,
with the Contractor submitting a report to NAVOCEANO and Contracting
Office. Contained in the report shall be two types of tables, the first
of which lists all of interview records, letters, and memoranda that
are produced by the Contractor to this point in the study. The list of
"materials received" from NAVOCEANO shall also be included. The
second type of table is a dossier indef. There are three categories of
dossier indexes: files,, equipments, and organization elements.
Interview records, letters, memoranda and materials received shall be
assigned to each category of dossier index as appropriate.
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The Contractor shall also,include tables, in a separate section of the
report, for the AMS and ACIC files that have been determined to be
common to those of NAVOCEANO.
3.0 DATA REDUCTION
The Contractor shall provide detailed flow charts, showing the
existing operation of each of the eight Divisions.
The Contractor shall tabulate all non-narrative data obtained on
the NAVOCEANO files and equipments.
This phase of the study shall be completed after the third month
of the contract with a report submitted by the Contractor to NAVOCEANO
and to the Contracting Office. Included in the report shall be all
of the flow charts and other data discussed above.
The report shall also define the present and planned data inter-
changes with NAVOCEANO'ts interfacing organizations. In addition,
the Contractor shall specify the file handling operations that are
common between NAVOCEANO and AMS, and NAVOCEANO and ACIC. (The latter
information shall be obtained from but not limited to existing interview
records on the common files of these two organizations.)
4.0 O1ERATIONAL CONCEPT
The Contractor shall submit an operational concept that shall
discuss the following factors for each of the eight major divisions
defined in 2.0 above, and shall furnish information as necessary for
NAVOCEANO to prepare a Data Automation Plan. The Contractor shall
utilize the analysis and design features of the ACIC/IDHS project to
the maximum extent possible.
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4.1 General System Design Considerations
4.1.1 Automatic recreation of all master data files in the
event of inadvertent file. destruction.
4.1.2 Updating and purging of the files.
4.1.3 Utilization of currently available personnel and
skills to the maximum extent.
4.1.4 The system shall be capable of operating continuously
with no more than one (1) hour of down-time during
any 48 hour period.
4.1.5 The system shall be sufficiently flexible as to
require minimum modifications of space, power, and
other environmental facilities.
4.2 File Creation
4.2.1 Establishment of indexing requirements.
4.2.1.1 Identify the types and volume of inputs.
4.2.1.2 Appropriate search parameters.
4.2.2 Establishment of retrieval and processing requirements.
4.2.2.1 Response times.
4.2.2.2 File formats.
4.2.2.3 Outputs including formats.
4.2.2.4 Selection of query language.
4.2.3 Consideration of the relationships and necessary
correlation 'between the defined major areas.
(NAVOCEANO Divisions).
4.3 System Organization Plan
4.3.1 Data Flow
4.3.1.1 Personnel functional requirements.
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4.3.1.2 Quality control procedures.
4.3.1.3 Security factors.
4.3.2 Facility organization.
4.3.3 Establishment of operating procedures.
4.3.3.1 "In-house" operations.
4.3.3.2 Relationship with other systems.
4.4
Personnel and Training
4.4.1
Manning requirements.
4.4.2
Training program needs.
4.5
Report
The Contractor shall provide NAVOCEANO and the Contracting
Office with a report describing the Operational Concept at the end of
the fifth month of the contract.
4.6 Briefing
The Contractor shall brief NAVOCEANO and the Contracting
Office on the Operational Concept, at the time that the report is
submitted.
5.0 SYSTEM DEVELOPMENT PLAN
The Contractor shall submit a System Development Plan which shall
propose at least two approaches or solutions with various trade-off
factors such as'manpower, costs, training and support required,
efficiency, etc., sufficient for evaluation and selection of a workable
system with given resources.
The plan shall contain estimated'time and cost factors for
implementation by each of the following methods:
a. Complete implementation within twelve months.
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b. Phased implementation (over periods of two and.three
years) by geographical area;' for example, by continent, by countries, etc.
c. Phased implementation (over periods of two and three years)
by function; for example, by chart library, geographic names, etc.
The plan shall also include but not be limited to stipulations
.indicated below:
5.1 Specifications for the creation and maintenance of the
data files - numbers. types, and content.
5.2 Specifications for indexing, retrieval, and processing
5.2.1 Detailed procedures for the selected indexing system.
5.2.2 Specifications for the query language.
5.2.3 Processing and/or computational system requirements.
5.3 Recommended automatic data processing equipment capabilities
5.3.1 Input-Output capability.
5.3.2 Memory size and type.
5.3.3 Access time.
5.3.4 Instruction repertoire.
5.3.5 General environmental requirements, space, air
conditioning, etc.
5.4 Personnel manning requirements
5.5 Overall system scheduling (Major Milestone Charts).
5.6 Report
A report, describing the System Development Plan, shall be
submitted by the Contractor to NAVOCEANO and the Contracting Office,
at the end of the sixth month of the contract.
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5.7 Brief in&
The Contractor shall brief NAVOCEANO and the Contracting
Offl.ce on the System Development Plan, at the time that the report is
submitted.
6.0 MONTHLY REPORTS
The Contractor shall submit monthly reports to NAVOCEANO and the
Contracting Office on or before the tenth calendar day of each
contractual month. The reports shall include, but not be limited to,
the following information:
6.1 Contractor activities since the last reporting period.
6.2 Status or summary, as appropriate, of the activities to the
period being reported on.
6.3 Activities planned for the following reporting period.
7.0 GOVERNMENT FURNISHED EQUIPMENT
NAVOCEANO will make available to the Contractor at no cost at the
U. S. Naval Oceanographic Office, Suitland, Maryland, office space,
desks, chairs, local telephone service, typing service (not to exceed
8 man-hours per day), and reproduction services (up to 10 copies) to be
used or required by Contractor personnel at NAVOCEANO while conducting
this study.
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 COMPTROLLER
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Approved For Release-2005105116
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