VITAL MATERIAL SCHEDULE OFFICE OF LOGISTICS

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04360A000100020003-4
• Release Decision: RIPPUB
• Original Classification: C
• Document Page Count: 17
• Document Creation Date: November 17, 2016
• Document Release Date: July 5, 2000
• Sequence Number: 3
• Publication Date: October 22, 1956
• Content Type: CHART

Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
VITAL MATERIAL SCID;DULE
OFFICE OF LOGISTICS
Rev;s-l
Dat~b~r. jflit Attachment 1
6 9;996
to Li 40-6-4
Item
No.
Staff
or
Div
Description of Material
To Be
Deposited
By
Direct Deposit
or
Microfilm
Estimated
Frequency
of Deposit
7
1.
D/L
Dept. of Defense Basic
Support Agreements and
Operating Agreements
D/L
As completed
+/
2>
Admin. Staff
Mission and functions
of all elements of OL
Admin Staff
Direct
As vritten
or revised
3.
Admin. Staff
Aliases and Pseudos/OL
(FI/RI)
4.
Admin. Staff
Approved T/O for OL
Admin Staff
Machine
Tabulation
Mthly
(Subsequent
to current
month)
5.
Admin. Staff
Position Inventory for
OL
Personnel Office
Microfilm
Three months
6.
Admin. Staff
Personnel Information
Cards
Personnel Office
Machine Run
Three months
7.
Admin. Staff
OL Annual Final Budget
Estimates
AS/B&F Branch
Direct
Annual
8.
Admin. Staff
OL Instructions and
Procedures
AS/R&S Branch
Direct
As issued
9.
Admin. Staff
List of Couriers Auth.
for Top Secret
AS/MCB
As Revised
sc%~}nnu*Ely
Disposition
Instructions
Destroy only
when instructed
Destroy when
superseded
Automatic
replacement
Destroy when
f- LA C.* el
Destroy
on
V"i
notification
of rescission
Destroy when
superseded
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
VITAL MATERIAL SCHEDULE
IF7
Staff
Item or
No. Div. Description of Material
List of Post Office Security Staff
Boxes ogent5
i15c t.b EoN.Ippp
{1'r?~~~lMl9~~G LrIb orS
List of Clearedy-Persoonnnel Security Staff
(Contractor and Govt.
Affiliates- Projcet p4 13S)
Security
Staff
?Y. Security
Admin. Staff Plans Applicable to Admin. Staff
Emergency Relocation
Operations
Staff
Planning a. Studies on major Planning Staff
Staff problems or issues (w
which require consider-
able time to accomplish
the recommended action,
or which require coordin-
ated joint action with
other Govt. Agencies
To Be
Deposited
By
PIMA
n~~,~ Sf~
/r
Direct Deposit
or
Microfilm
Direct
Microfilmed
Microfilmed
Direct copies
(microfilm if
considered
more feasible)
Estimated
Frequency
of Deposit
As Prepared
Annually
Annually
As prepared
Disposition
Instructions
Destroy when
superseded
Destroy upon
receipt of new
microfilm
Destroy only
when instructed
Destroy only
upon instruction
Attachment 1
6 January 1956
to Li 4O-6-4
Remarks
or
Follow-up
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Item
No.
Staff
or
Div.
Planning
Staff
Planning Plans and rosters appli- Planning Staff Direct copies As prepared Destroy only
Staff cable to the emergency or modified upon instruction
relocation operations of
the Office of Logistics
Procurement Contracts, Amendments,
Division Letters affecting Con-
tracts and other docu-
ments, such as Findings
and Determinations, GSA
Form 1036, etc. (This
does not includespeci-
fications when, for
security reasons, they
are not made a part of
OL files)
Description of Material
Materiel requirements Direct copies As prepared Destroy only
analysis and planning pja p n,n 7 upon instruction
data relating to: t f4
a. T/OEA Concepts
b. Force Strength /
c. Base Distribution
concepts
d. Completed Determi-
nations of Materiel
requirements
e. Factor tables,
weights, cubes and
similar planning data
Attachment 1
6 January 1956
to Li 40-6-4
To Be Direct Deposit Estimated Remarks
Deposited or Frequency Disposition or
By Microfilm of Deposit Instructions Follow-up
A i. C. Stiff
PD/G~r. Direct Currently Destroy upon
as prepared notification
of completed
payment
-3-
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
1 Attachment 1
6 January 1956
VITAL MATERIAL SCHEDULE to Li 4o-6-1+
OFFICE OF LOGISTICS
Staff To Be Direct Deposit Estimated Remarks
Item or Deposited _ or Frequency Disposition or
No. Div. Description of Material By .;-Microfilm, of Deposit Instructions Follow-up
ax -
on Foreign Arms Procure-
ment Matters. (Pro) ctt M 47
Procurement Ledger, Contracts and
Division other Important Papers
ware ) ap -s~ ed
d
Procurement Vendor Contract Cards
Division~C-.s$ fRecord by Contractor's o5~~a by ~s.1,osi4. 'To
KJ11 ` Name of Contracts C_'a r L ~(r,erl 1 r.,n C e#r+e"~S
h
A d
Procurement GSA Procedural letters PD/SFi
Division relating to the establish-
ment and continuation of
the General Working Fund
for procurement of General
Services material and sup-
plies for special items,
Region 3
Microfilm
Ledger--
Copies
Contracts
Vin TAS* 1AC.tl op
Quarterly Destroy only
as received when instructed
Microfilm, As received Destroy only
or copies when instructed
when possible
Destroy upon
currently notificati
as prepared completed payment
Procurement Any written Division PD/off. of
Division operating procedures Z the Chief
Plans applicable to
emergency relocation
operations
-4-
As written Destroy only
upon instruction
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
(,
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Item
No.
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Staff
or
Div.
Description of
To Be Direct Deposit
Deposited or
By Microfilm
Estimated
Frequency
of Deposit
Supply
Agency Catalogue
SD/ICB
As published
Division
Publications
Supply
Stock Accounting Change
SD/ICB
As published
Division
Letters
(monthly)
Supply
Publications:
SD/ICB
As published
Division
a. DSMA H 2-3, Federal
(approx. semi-
Supply
Division
Supply
Division
Supply Classifica-
tion - Alphabetic
Index
b. Cataloging Handbook
H 6-1, Federal Item
Identification Guides
c. Cataloging Handbook
H 2-1, Federal Supply
Classification -
Groups and Classes
Deeds of Trust Registered SD/SOB/VS
for Covert Vehicles
(fi'r' cep-I jb}
Vehic]e Record Cards SD/SOB
(Pk 0)
Disposition
Instructions
Withdraw upon
receipt of
superseding
publications
Attachment 1
6 January 1956
to Li 4o-6-4
Remarks
or
Follow-up
Destroy upon
receipt of semi-
annual Stock Status
Nomenclature Cards
(Item
Withdraw and return
upon receipt of
annually) superseding publi-
cations
Quarterly Destroy only
upon instruction
Six Months Destroy upon
receipt of New
Microfilm
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
St
Ica
TI- Z&
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Description of Material
materiel requiremen
To Be
Deposited
By
(gross) covers 2
year period. 26 prepared
operati
each year
Supply Overall oreca is of SD/SO:
Division mate 'el requi ents
OgLfl covering a year
nod as complete in
June each year
Supply Schedules of World-wide
Division Requirements and Assets
In Transit Report
Division (MRD #311)
SD/SOB/SMS
Direct Deposit
or
Microfilm
Machine Records Machine
Tabulation
JQ~~ nz
-6-
Staff
Item or
No. Div.
3 Supply
Attachment 1
6 January 1956
to Li 4o-6-4
Estimated
Frequency Disposition
of Deposit Instructions
As prepared Destroy when
superseded
Monthly
t(Ap
;M Card
Remarks
or
Follow-up
ztory until t-off
pajjeni weekly
1 c1 Ma
Automatic
Replacement
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
,4 C9,w
fM~D a3
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Supp?.~r
Div/SOB
Supply
Div/SOB
Supply
Div/SOB
Supply
Div/SOB
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
To Be
Direct Deposit
Estimated
Deposited
or
Frequency
Description of Material
By
Microfilm
of Deposit
Re
isters
it
A
ti
v
y
c
g
Stock On Hand
lot
off period
Stock In Use
~-lst, A
( #304,315
Stock Status
Machine Records
Machine Run
Semi-
Nomenclature Cards
Annual
(rte ;399)
Machine Tabulation of
Machine Records
IBM
Semi-
Due-In and Due-Out
Tabulation
Monthly
Stock Reports
( #306)
Monthly IBM Tabulation
'`
IBM
Bi-Monthly
Stock Status Re ort by
)ccw-JS
Tabulation
Family Groups T,
I-Ia- Ak 6M
25X1A6a`.
Supply
Div/S(*
Ve ort A
StA
Fiel Actg. 2es
I Repo
C,tni . nit>
Attachment 1
6 January 1956
to Li 4o-6-4
Remarks
Disposition or
Instructions Follow-up
the next semi- of period
annual St ck, ,-, dep sited
Status/run and New alanc
then destroyed Fo d Ca
Automatic
Replacement
(Approx. 100M
Cards)
Automatic
destruction of
report auth-
orized upon
receipt of new
report
Automatic
Destruction
upon receipt
of New Report
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Staff
Item or
No, Div.
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Attachment 1
6 January 1956
to Li 4o-6-4
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Staff
Item or
No. Div.
To Be
Deposited
Description of Material By
Supply Milter Package File (Con- SD/ORB
Div. ORB taining Coding, Package
Supply
Div/ORB
Supply
Div
Sizes and Contents)
Carton Specifications SD/ORB
(For Weapons and Ammun-
ition)
Dep . of t e Army Work SIYORB
ri n a rl ar~i.
Direct Deposit
Estimated
Remarks
or
Frequency
Disposition
or
Microfilm
of Deposit
Instructions
Follow-up
Direct, as
As written
Destroy only
written (or
when instructed
Microfilm
Direct
As written
Destroy only
when instructed
Gross & Net Sq. Ft. by SD/STB
Location of Storage
Space in Installations
World-wide,
Supply Any written Division SD/Off, of
Division operating procedures the Chief
c,-ax l plans applicable
to emergency relocation
operations
Transportation Description and Assign- TD/HB
Division rant of all passenger
carrying vehicles and
trucks within the U.S.
which are charged to
Acct. #100, including
certificate of title
number ~~ pf fl ?.4 ()
p
ter
As.tb4en n1r t y n j ctu rn C a Bc
ju ja-tc /
As written Destroy only
upon instruction
6 months Automatic
intervals destruction
of microfilm
authorized upon
receipt of new
microfilm
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Staff
Item or
No. Div.
k6.
Trans.
Division
Trans.
Division
Trans.
Division
Trans.
Division
Trans.
Division
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
To Be
Deposited
Description of Material By
Declarations of Trust TD/HB
from individuals having
-Agency-owned vehicles
in their possession
(Pr.aj'ot A1-1.2r)
Shipping Documentation TD/CB
Nomenclatures for TSS
Special Items (to
satisfy ICC Regs.)
Code TO:
a. Covert Shipping
Address Listing
(for use in tele-
phoning)
TD/CB
b. List of Shipping TD/CB
Channels by Station
Cover
Port Code Designators TD/CB
Outside Contacts Listing: TD/CB
a. Dept. of Defense
b. Dept. of State
c. Dept. of Commerce
d. Dept. of Treasury
e. GSA
f. Dir. of Traffic, D.C.
g. Commercial Airlines
h. Other Commercial Firms
Direct Deposit Estimated
or Frequency Disposition
Microfilm of Deposit Instructions
6 months Automatic
intervals destruction
of microfilm
authorized upon
receipt of new
microfilm
As written Destroy only
or revised when instructed
Quarterly Destroy when
superseded
Direct As prepared Destroy when
superseded
Direct As prepared Destroy when
superseded
Direct As prepared Destroy when
superseded
Attachment 1
6 January 1956
to Li Ito-6-1+
Remarks
or
Follow-up
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Staff
or
Div. Description of Material
Trans.
Division
Form Letters Used by TD
Trans. Publications
Division 1~^ B r~ Tit1e 1,
PPrgnn al Rrngnprty
Nana nt
h P,,~_-n_,_,ic
e. Campbell's Tariff /
~.-&. Comprehensive
Export Schedule
c s., Air Shipping Digest /
d. -i-: AF-TO-00-85-13 V/
g% Highway Mileage /~
Guide
1'r. Shipping Digest '/
\ * Trans.
Division
Official Railroad
Guide
Attachment 1
6 January 1956
VITAL MATERIAL SCHEDULE
to LI 40-6-4
OFFICE OF LOGISTICS
To Be
Direct Deposit
Estimated
Remarks
Deposited
or
Frequency
Disposition
or
By
Microfilm
of Deposit
Instructions
Follow-up
TD/CB
Direct (one
As prepared
Destroy when
copy of each)
superseded
T1/CB
Direct
As published
Destroy when
or revised
superseded
Tables of Vehicular TD/P&C
Allowances
pf,' pct M -!?
25X1A9a
Direct V/ Initially Destroy when
microfilmed, superseded
subsequent
TVA!S(After 1
Jan '56) as
written
-10-
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-04360A000100020003-4
Staff
Item or
No. Div.
1
54. Trans.
Division
`55. RE&C Div.
RE& Div
Description of Material
Any written Division
operating procedures
.& . plans applicable to
emergency relocation
operations
Leases, Construction
Contracts and Utility
Contracts
i~ d& CCL.~?rtahrnGac
(Sealve
Inventory List of Safe-
houses (Sealed Envelope)
Agency Telephone
Directory
VITAL MATERIAL SCHEDULE
Attachment 1
6 January 1956
to Li 1+0-6-l+
OFFICE OF LOGISTICS
To Be
Deposited
By
Direct Deposit
or
Microfilm
Estimated
Frequency
of Deposit
Remarks
Disposition or
Instructions Follow-up
TD/Off. of
Destroy only
upon instruction
Direct
Copy as
Destroy only
(Photostat)
completed
upon instruction
RE
Direct
Copy as
Destroy upon
(Carbon copy)
completed
notification of
completion
Direct
Copy as
Destroy upon
(carbon copy
completed
notification of
or photostat)
completion
j }
7173T-ostats
As prepare
RE&C/SIB
Direct
Prepared
Quarterly
replaced
AS/R&S Br.
Direct
Quarterly
Automatic
destruction of
directory auth-
orized upon
receipt of new
directory
Approved For Release 2000/08/04: CIA-RDP78-04360A000100020003-4
 Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4
Attachment 1
6 January 1956
to Li 4o-6-1+
VITAL MATERIAL SCHEDULE
OFFICE OF LOGISTICS
Staff
Item or
No. Division
To Be
Deposited
Description of Material By
1 RE&C Div. Any written Division Ow RE
I~q operating procedures a
plans applicable to
emergency relocation
operations
`62. Ptg. Services Any written Division
4 Division operating procedures
plans applicable to
emergency relocation
operations
Direct Deposit
Estimated
Remarks
or
Frequency
Disposition
or
Microfilm
of Deposit
Instructions
Follow-up
Direct
As written
Destroy only
upon intruction
Direct
As written
Destroy only
upon. instruction
-12-
Approved For Release 2000/08/04: CIA-RDP78-0436OA000100020003-4