PROCEDURE FOR PROCESSING REGULATORY MATERIAL

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-04360A000100010057-6
• Release Decision: RIFPUB
• Original Classification: C
• Document Page Count: 3
• Document Creation Date: December 12, 2016
• Document Release Date: January 24, 2002
• Sequence Number: 57
• Publication Date: August 15, 1956
• Content Type: MF

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LI 5-100-4 .
GENERAL
15 August 1956
MEMORANDUM FOR: General Counsel 30 June 1956
Comptroller
Director of Communications
Director of Logistics
Director of Personnel
Director of Security
Director of Training
Chief, Audit Staff
Chief, Commercial Staff
Chief, Management Staff
Chief, Medical Staff
Special. , Support Assistant to the DDS
Chief, Project Administrative Planning Staff
SUBJECT : Procedure for Processing Regulatory Material
1. I am convinced that we must take immediate steps to tighten up
our checks and controls over the preparation, coordination, and issuance
of regulatory material. Recently there have been instances where a pro-
posed regulation has been withdrawn ? evidently because it developed
there was no need for the regulation in the first place. There have been
other instances where, on the basis of comments received, a proposed
issuance was.revised to such an extent as to invalidate the original pro-
posal, Furthermore,.material is being prepared in the form of proposed
regulations which should be sent out. in handbook form.
2. As a result of all this we have been subjected to quite a lot of
justificable criticism. I recognize that regulations will always be a
source of criticism, some of it justified.and some of it unjustified. I
also recognize that the problem of getting regulations out is time con-
suming and fraught with many obstacles. However, the fact that it is a
complicated problem makes'it all the more important that our control
system must be a sound and workable ones With this in mind, the following..
procedures are prescribed for the processing of regulatory material in the
Support Services
a. The Assistant Deputy Director (Support) is designated as the
initial screening point for all proposed regulatory material.
b. When any office or staff desires to issue a new regulation,
handbook, or notice, or revise an existing one, a draft of the pro-
posed issuance will be forwarded to the Assistant Deputy Director.
(Support), accompanied by a memorandum signed by the Office Head or
Staff Chief setting forth the following:
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(1) Description:
A description of the proposed issuance and an indi-
cation as to what it is designed to accomplish. In the case
of a revision, clearly identify the changes and the reasons`
therefor
(2) Origin:
A statement giving the origin of the proposed.issu-
ance whether at the initiative of the originating office or
at the request of some other Agency element.
(3) Justification:
A brief statement which sets forth clearly'the need
for the proposed regulation; If the submission of data or
reports is required, indicate how and for what purpose the
information will be used,
(4) Scope of Interest:
An indication as to whether the proposed issuance
is of general interest and application throughout the Agency
or limited to a particular group of employees or only a few
organizational units
c. If, after review of the draft and the supporting memo-
randum, a determination is made that the proposed issuance is
necessary and in generally satisfactory form, the ADD/S. will
authorize appropriate coordination by the originating office with-
in the Support Services.
After obtaining the concurrences of interested offices
in the Support Services, the proposed issuance will then be sub-
mitted-to the ADDS for approval for the Regulations Control .
Staff to coordinate with DD/p, DD/I, and the Inspector General.
If concurrences are received without change or comment; the .:,-
Regulations Control Staff will prepare the publication for final
approval and authentication.
e. If non-concurrences or comments are received from DD/P,
DD/I, or the Inspector General, which appear to require revision
and re-coordination of the proposed issuance, such comments will
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.GENERAL
15 August 1956
be consolidated by the Regulations Control Staff and forwarded'.to
the ADDS for review and discussion with the originating and.con
curring offices. If it is determined that the issuance needs to be
revised and re-coordinated, the originating office will prepare a
revised draft incorporating the required changes and re-submit it
to the Assistant Deputy Director (Support) for approval for re-
coordination.
f. If the revised draft is approved for re-coordination by
the ADD/S, it will then be. submitted to the Regulations Control
Staff for final concurrence, approval and authentication as in
sub-paragraph d above,
3. The establishment of this procedure is intended in no way to
discourage the issuance of needed regulatory material. I believe that
by adhering to this procedure we will be able not only to reduce the
amount of time involved in getting issuances published, but, more
important, insure that:issuances proposed for publication are indeed
/s/
L. K WHITE
Deputy. Director
(Support)
3
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