Establishment of a foreign Publications Branch in the LIbrary Division, OCD

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03568A000600160009-9
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 12
• Document Creation Date: December 9, 2016
• Document Release Date: March 26, 1998
• Sequence Number: 9
• Publication Date: August 6, 1953
• Content Type: MF

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Security Information
AUG 6 195T
MEMORANDUM FOR: Acting Deputy Director (Administration)
SUBJECT : Establishment of the Foreign Publications
Branch in the Library Division, OCD
REFERENCE : (Attached as Tabs)
Tab 1 - Memorandum to the DD/A from the Execu-
tive/Collection and Dissemination,
dated 714 July 1953.
Tab 2 - Concurrence by the Assistant Manage-
ment Officer, DD/I Area, dated
17 July 1953.
Tab 3 - Concurrence by the Comptroller,
dated 23 July 1953.
1. Tab 1 sets forth in substance the text of a memorandum
from the DD/I to AD/O and AD/CD, delineating their respective
responsibilities in the Agency's foreign language publications
STATSPEC program. Th.e , Office of Operations,
will continue to be responsible for preparing English language
excerpts, summaries, abstracts, and compilations from foreign
language publications and for the coordination of translation
services; OCD will assume the responsibility for developing
and maintaining indexes, accessions lists, and reference ser-
vices for foreign language publications and for coordination
of procurement of foreign language publications (except captured
documents). To implement the plan, the Office of Collection
25X1A and Dissemination requests that a Foreign Publications Branch
composed of Il positions be established in the Library
Division, OCD. T/O spaces vrill be obtained by transferring
thirtee itions now allotted to the Documents Control
Branch, and four positions now allotted to the Book
Branch, Library Division, OCD to the proposed Foreign Pub-
lications Branch.
STATSPEC
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OCD requests that the transfer of the positions concerned
be made at the currently approved grades on the 0 and OCD
T/O's pending:
at A clarification of the Agency budget and per-
sonnel situation.
b. The outcome of discussions now underway between
the State Department and CIA on the transfer of the
foreign publications procurement function to the Agency.
c, Experience, as derived by the CIA Library in
effecting the merger of Document Control Branch functions
into the Agency library framework.
2. Tab 2 is the concurrence of the Assistant Management
Officer, DD/I area, stating that the roposed realignment of
foreign documents functions between ] and OCD would be in
accordance with the DD/I's instructions to the AD/O and the
AD/CD dated 10 April and 7 May 1953.. Further, operations as
proposed would not result in duplication of screening effort.
In conclusion, the Assistant Management Officer recommends that
a detailed study be made of workload, procedures and personnel
requirements at such time as the conditions cited in paragraph
la, lb and lc, are met and prior to final T/C submission and
classification survey.
3. Tab 3 is concurrence by the Comptroller, stating that
it does not appear that any additional expense is involved in
this proposal as all of the positions are included in the FY
195 budget estimates of the respective offices.
1. Inquiry of OCD reveals that there are no space or
supply problems involved in the proposal.
5. The Special Assistant (Administration) to the DD/I
has notified this Office that the transfer of 13 positions
from EJ/OO to OCD has been coordinated with both Offices
concerned.
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4-- -sty Information
6. Based on the above considerations, it is recommended
that the OCD proposal be approved as set forth in Tab l. with
the qualification that the Foreign Publications Branch be
surveyed by the Classification and Wage Division as soon as
program considerations are resolved. In the interim, position
actions involving promotions or recruitment can be handled on
an individual basis.
3 Attachments
As stated
Action by Approving Authority:
Acting Deputy irec or
(Administration)-
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::ry Information
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TAB
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 low SECT T. V4W
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14 July 1953
25X1A
25X1A
25X1A
MEMORANDUM FOR: Deputy Director (Administration)
ATTENTION Classification & Wage Division
SUBJECT: Request for T/O Change
1. T/O adjustments are necessary in the Office of Collection and
Dissemination and the Office of Operations to establish a Foreign Publications
Branch in the CIA Library, OCD. STATINTL
2. A memorandum from the DD/I to AD/O and AD/CD, Subject:
for the Implementation of NSCID-16, dated 10 April 1953, delineated the 00
and OCD responsibilities in the Agency's foreign language publications pro-
gram. In summary, "00 will continue to be responsible for preparing English
language excerpts, swmnaries, abstracts, and compilations from foreign
language publications and for the coordination of translation services;
OCD will assume the responsibility for developing and maintaining indexes,
accessions lists, and reference services for foreign language publications,
and for coordination of procurement of foreign language publications (except
captured documents)". To fulfill these responsibilities "OCD will establish
in "Y" Building a branch of the CIA Library as a focal point for procurement,
receipt, and retention of foreign language publications in the Agency."
3. To implement this plan it is requested that a Foreign Publications
Branch, consisting at this time of n positions, be added to the T/O of the
CIA Library. It is proposed to est`aBlish the positions by transferring
n slots now allocated to the Documents Control ranch,=, and 4 slots
r allotted to the Book Branch, CIA Library. Position details are listed STATSPEC
on attachment.
4. The ultimate structure and T/O of the Foreign Publications Branch
will depend on
a. A clarification of the Agency budget and personnel situation.
b. The outcome of discussions now underway between State and CIA
on the transfer of the publications procurement function to
the Agency.
and, c. Experience, as derived by the CIA Library in effecting the
merger of Document Control Branch functions into the Agency
library framework.
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Accordingly, it is requested that the positions as outlined in
paragraph 3 be transferred and established without classification survey
at this time. When decisions relative to the points raised above are
made, this Office will initiate action for final T/0 adjustment and
classification survey.
25X1A9a
ecutive
Collecti n and Dissemination
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TAB
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 VftV1 140
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OB0
17 July 1953
MEMORANDUM FOR: Acting Deputy Director (Administration)
THROUGH : Chief, Classification and Wage Division,
SUBJECT : Establishment of Foreign Documents Branch in CIA
Library/OCD; and Establishment of Screening Section, STATINTL
Reports Branch=
REFERENCE : Memoranda to above addressees -- from Executive/OCD
dated l1. July 1953, Subject: "Request for T/O
Change"; and -- from AD/O dated 17 July 1953, Subject:
III T/O Deletion and Internal
Reallocation of Positions".
1. Reference requests for T/O changes have been reviewed by the
Management Staff and have been determined to comply with the DD/I's
instructions regarding realignment of responsibilities for the
,agency's foreign publications program as set forth in his memoranda
to the AD/O and the AD/CD dated 10 April and 7 May 1953.
2. OCD has stated that the Foreign Publications Branch will per-
form all functions of the former Documents Control Bra except STATINTL
the screening of documents for intelligence potential. has stated
this screening function will be performed centrally in thel STATINTL
screening function has been defined by= as the preliminary selec- STATINTL
tion of documents which have potential intelligence value, falfill
intelligence collection requirements, or refer to other documents with STATINTL
potential intelligence value. Operation on the above basis will not
result in any duplication of screening effort.
3? When conditions set forth in pare-graph of reference memo-
randum from Executive/OCD have been met, a detailed study should be
made of workload, procedures, and personnel requirements prior to
submission of a final T/O request.
4. Approval is recommended.
Assistant Management
Officer (DD/I) Area
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sty Worms
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TAB
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JUL 2 3 ?q53'
MIIqORkNDUM FOR: Acting Deputy Director (Administration)
SUBJECT : Request for T/O Change - Office of Collection and
Dissemination
1. The subject proposal provides for the implementation of NSCID-16
dated 10 April 1953, which delineated the Office of Operations and Office
of Collection and Dissemination responsibilities in the Agency's Foreign
Publications Program.
2. To fulfill these responsibilities OCD will establish in "Y"
Building a branch of the CIA Library as a focal point for the procurement,
receipt and retention of foreign publications in the Agency.
3, To implement the plan it is proposed to establish a Foreign
Publications Branch with a T/0 of positions, of the slots to be
transferred from the Documents Con rol Branch,
and ^ slots from the Book Branch, CIA Library.
25XIA
4. Following is a listing of the positions affected by the proposal:
From Documents Control Branch
From Book Branch
5. It does not appear that any additional expense is involved in
this proposal as all of the positions are included in the FY 1954 budget
estimates of the respective offices. An analysis of the status of the
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gecurlty r?f^: oration
 positions reveals that I of the Documents Control Branch positions
are filled, and in several instances these slots are blocked by lower
grades. Of the Book Branch positions the GS-9 and 1 GS-5 are also
encumbered by lower grades leaving only positions J 698 and J 698.02
unfilled at this time.
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6. This office concurs in the proposal.
E. R. SAUNDERS
Comptroller
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