OCD T/O Changes

• Document Type: CREST
• Collection: General CIA Records
• Document Number (FOIA) /ESDN (CREST): CIA-RDP78-03568A000500220023-7
• Release Decision: RIPPUB
• Original Classification: S
• Document Page Count: 11
• Document Creation Date: December 9, 2016
• Document Release Date: September 29, 1998
• Sequence Number: 23
• Publication Date: August 10, 1954
• Content Type: MF

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10 August 195+
MEMORANDUM FOR: Deputy Director (Administration)
ATTN: Chief, Management Staff.
THRU: Deputy Director (Intellig !
SUBJECT: OCD T/O Changes
1. On 21 November 1953 the Acting DD/A approved OCD's microfilm
program based on a study prepared by the Management Staff. Although
OCD has been engaged in a limited microfilm effort since April 1953,
in accordance with Project No. OCD 137-52, it was not until March 1954
that the expanded program was undertaken along the lines provided in
the Management study.
2. Personnel and positions from the Machine Division and the
CIA Library, the two Divisions pr .cipally affected, have been utilized
to get the program underway. It is now necessary to make appropriate
adjustments in the T/O's of these Divisions in order to formalize
administrative control of the program and facilitate actions such
as recruiting, assignment, and promotion of personnel who are detailed
to the new jobs. These adjustments can be accomplished by shifting and
reclassifying positions already authorized in our present ceiling
allocation. The proposed TbO changes include:
a. The establishment of a Microfilm Section, comprised of
3 Units, in the Operations Branch, Machine Division..
(1) The Camera Unit will microfilm all incoming documents 25X1X1
including single copy enclosures from
25X1 X1 . By October 1954, CIA reports will be
included as well. This Unit will pass the film copy to the
Laboratory Unit.
(2) The Laboratory Unit will process the film which in-
cludes developing and printing of three reels.
(3) The Mounting Unit is responsible for cutting one
copy of each reel into individual frames and mounting the
frames in cards for the aperture card file in the Library.
(4+) The aperture card file and the printing equipment
necessary to produce paper prints from the aperture card film
will be maintained, during the transition period, by a group
of both Machine Division and Library personnel but administratively
responsible to the Chief, Circulation Branch, CIA Library. At
the end of a year, determination as to the size and location of
the unit will be made.
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b. The reduction of the Circulation Branch, CIA Library,
T/`O by eight positions and a realignment of its functions to
meet the impact of the new program. The functions of the
Circulation Branch are summarized below to show the functional
changes that will take place, thereby necessitating the organi-.
zational realignment proposed in Tab B.
(1) Present system, 1947 - 1954, designed to service only
a hard copy collection.
File documents by source
Maintain separate control card files by control number
and by source
Loan and refile documents with charge records by source
and borrower
Maintain pending file and recall service for loaned
documents requested by customers
Maintain inter library loan service, primarily borrowing
of documents held by other IAC agencies.
(2) Transition-Period System, 195+ - 1957, designed to
continue service on the 1,700,000 document hard copy collection
and provide service on the new microfilm copy as well.
Discontinue source filing of documents
Discontinue control card file
Discontinue loan records except one log of documents
reproduced from film
Maintain aperture card file for documents on film and
operate film printer equipment
Begin filming of inter-library loan items and of single-
copy enclosures received elsewhere in IAC - building
so far as possible a self-sufficient collection.
3. Attached as Tab A is a proposed T/O.of 15 positions for a new
Microfilm. Section in the Operations Branch, Machine Division. The
organization as outlined has been operating for about four months on
a trial basis and has proven to be sound. Eight of these positions
are transferred from the Circulation Branch, CIA Library, and seven
are reallocated froth other segments of the Machine Division. This
change will increase'the Machine Division's Tb0 from- 25X1A1a
4. Attached as Tab B is the proposed T,0 for the Circulation
Branch. The present organization of the Branch is realigned, the
State, Defense, and CIA Units of the Loan Section have been abolished,
and a new Copy Section is established which includes among its functions
the Library's phase of the Microfilm operation as outlined in Para-
graph 2 above. The proposal reduces the Library's T/O from 25X1A1a
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5. These T/O changes are being proposed before the full nature
of the workload can be determined since full conversion to film
operations cannot be accomplished until sometime in Fiscal Year 1956.
At that time, the Microfilm Section in the Machine Division and the
Circulation Branch in the Library should have sufficient operating
experience for determining the permanent strength and position
structure required to continue the program. In the meantime, an
interim TbO is needed for both activities to place them on an
official operating basis and provide for their orderly administration.
Position descriptions are not being forwarded at this time since the
specific duties and responsibilities of each of the positions has
not yet been firmly established.
6. It is recommended that:
a. A Microfilm Section be authorized in the Machine Division
as presented in Tab A.
b. The T/O for Circulation Branch, CIA Library, be approved
as presented in Tab B.
FOIAb3b
JAMES M. ANDREWS
Assistant Director
Collection and Dissemination
ATTACHiENTS
25X1 Aga Assistant to D n?
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MICROFILM SECTION
PROPOSED GRADE
PRESENT POSITION NO.
Microphoto Sup
GS-9
J 665
Machine Division
Camera Unit
j 666
Machine Division
Microphoto Sup
GS-7
J 845.10
Machine Division
Microphotographer
GS-5
J 81+5.11
Machine Division
Microphotographer
GS-4
J 1+26.03
CIA Library
Microphotographer
GS _4
J
CIA Library
2icrophotographer
Gs _4
J
CIA Library --
Microphotographer
GS-4
J 717.01
CIA Library
microphotographer
GS-4
Laboratory Unit
-7
J 131
CIA Library
MicrophotoSup
GS-5
j 667
machine Division
i,4icrophotographer
GS-4
J 680
CIA Library
M.Sicrophotographer
icrophotographer
mounting Unit
GS-4
J 440.03
CIA Library
GS-5
J 466.01
Machine Division
i
Microphoto Sup
GS-4
J 843.04
on
Machine Divis
PA.icrophotographer
l,'iicrophotographer
GS-4
J 675
CIA Library
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CIRCULATION BRANCH
PROPOSED GRADE PRESENT POSITION NO-
Librarian
Secretary-Typing
GS-13/12
GS- 5
j 421
J 422
Branch Libraries Section
J 423
GS-12/11
J 424
Librarian
GS- 9
J 429
Librarian
Librarian
GS- 7
GS- 5
J 132
J 426.04
Librarian
GS- 5
J 425
Librarian
GS- 7
J 680.01
Librarian
Library Assistant
GS- 4
J 424.03
GS- 9
J 424.01
Librarian
Librarian
GS- 9
Loan Section
Librarian
GS- 9
J 428
Inter Library Loan Unit
Librarian
Librarian
Librarian
Librarian
Library Assistant
Librarian
Librarian
GS- 7
GS- 5
GS- 5
GS- 5
GS- 4
GS- 5
GS- 5
J 670
J 671
J 671.02
J 671.03
672.01-
426
J 426.02
Book and Periodical Unit
Librarian
Library Assistant
GS- 7/5
GS- 5/4
681 884
J ~q9'
J 446.01
Library Assistant
GS- 4
J 446.02
Library Assistant
GS- 4
J 446.03
Library Assistant
GS- 4
J 717
Library Assistant
GS- 4
J 675.01
Library Assistant
IAC Unit
GS- 4
J 676
Librarian
Librarian
Library Assistant
GS- 7
GS- 5
GS- 4
J 679
J 440.01
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%Sr
 SEC
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TAB $ (Conti
Copy Section
Librarian
Microf ilm Unit
Librarian
Librarian
Library Assistant
Control Unit
Librarian
Librarian
Librarian
Librarian
Librarian
Library Assistant
,jail Clerk
1 424.02
J 673
GS- 7
j- 671.01
GS- 5
GS- 4
1 440.02
j? 678
GS- 7
GS- 5
1 677
J 668
GS- 5
GS- 5
j 674
GS- 5
1 430
GS- 4
(T 669
GS- 4
J 708
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SEC KU
 Approved For Relea
: CIA-RDP78-03568A000500220023-7
SEP 16 1954
MEMORANDUM FOR: Chief, Management Staff
SUBJECT : OCD T/0 Changes
REFERENCE : Memorandum dated 10 August 1954 from
the AD/CD to the DD/A, same subject. (MS-232)
1. This Office has reviewed referenced OCD proposal
for T/O adjustments in connection with the expansion of their
microfilm program. The classifications proposed are approved
with six exceptions, i.e., six supervisory positions which
will require classification review as the program develops.
Accordingly, this group is approved on a dual grade basis as
noted on the attached position listing.
Attachments
1. Referenced Memorandum
2. Recommended T/O for OCD
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25X1A9a
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IRW
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CLASSIFICATION AND WAGE DIVISION
OFFICE OF PERSONNEL
Recommended T/O for Microfilm Section,
Operations Branch, Machine Division, OCD
TITLE
PROPOSED GRADE
Microphoto Sup
Camera Unit
GS-9/7
Microphoto Sup
GS-7/6
Microphotographer
GS-5
Microphotographer
GS-4
Microphotographer
GS-4
Microphotographer
GS-4
Microphotographer
GS-4
Microphotographer
Laboratory Unit
GS-4
Microphoto Sup
GS-7/6
Microphotographer
GS-5
Microphotographer
GS-4
Microphotographer
Mounting Unit
GS-4
Microphoto Sup
GS-5
Microphotographer
GS-4
Microphotographer
GS-4
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low
CLASSIFICATION AND WAGE DIVISION
OFFICE OF PERSONNEL
Recommended T/O for Circulation Branch
Library Division, OCD
PROPOSED GRADE
Librarian
Secretary-Typing
Branch Libraries Section
Librarian
Librarian
Librarian
Librarian
Librarian
Librarian
Library Assistant
Librarian
Librarian
Loan Section
GS-12*
GS- 5
GS-11*
GS- 9
GS- 7
GS- 5
GS- 5
GS- 7
GS- 4
GS- 9
GS- 9
Librarian
Inter-Library Loan Unit
Librarian
GS- 7
Librarian
GS- 5
Librarian
GS- 5
Librarian
GS- 5
Library Assistant
GS- 4
Librarian
GS- 5
Librarian
GS- 5
Book and Periodical Unit
Librarian
GS- 7*
Library Assistant
GS- 5*
Library Assistant
GS- 4
Library Assistant
GS- 4
Library Assistant
GS- 4
Library Assistant
GS-4
Library Assistant
GS- 4
*Grades resolved by CWD prior to redeipt of this request.
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Circulation Branch (Con't)
IAC Unit
Librarian
Librarian
Library Assistant
2my Section
Librarian
Microfilm Unit
Librarian
Librarian
Library Assistant
Control Unit
Librarian
Librarian
Librarian
Librarian
Librarian
Library Assistant
Mail Clerk
GS- 7
GS- 5
GS- 4
GS-9/7
GS-7/6
GS- 5?
GS- 4
GS-7/6
GS- 5
GS- 5
GS- 5
GS- 5
GS- 4
GS- 4
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